Process Documentation Enablement

Vestas group; Favrskov Kommune; On-site; DKK 550,000 - 750,000; Full time

Job summary

Vestas is seeking a Process Documentation Enablement Professional to shape global process documentation standards and enable teams to produce clear, compliant instructions. You will drive writing guidelines, templates, and training to uplift documentation quality across the organization.

Based in Aarhus, Denmark, the role focuses on governance, documentation platforms, and continuous improvement, collaborating with Process Specialists and SMEs in a truly global environment.

Qualifications

• Bachelor’s degree required in communications, technical writing, quality management, business administration, or related field.
• Minimum 3 years of experience in process documentation, technical writing, quality management, governance, or similar.
• Experience developing procedures, work instructions, SOPs, guidelines, or other operational docs.
• Experience in global, cross-functional environments with multiple stakeholders.
• Familiarity with quality management systems (QMS) and governance frameworks.
• Knowledge of ISO 9001 principles and quality practices is desirable.
• Excellent written communication to create clear, concise docs.
• Strong technical writing and documentation capabilities.
• Ability to simplify complex documentation and guidance materials.
• Structured, detail-oriented, and organized; strong problem-solving.
• Basic understanding of process modeling is a plus.

Responsibilities

• Establish, own, and continuously improve global documentation standards, templates, terminology, and writing guidelines.
• Collaborate with Process Specialists and Subject Matter Experts to create and optimize procedures and work instructions.
• Drive documentation excellence through training, coaching, and guidance on writing and information design.
• Leverage automation and AI-enabled solutions to improve quality, compliance, and user experience.
• Act as global superuser and governance lead for documentation systems and capabilities.
• Ensure compliance with ISO 9001 and support audit readiness and continuous improvement.
• Support operational quality activities and act as SME for documentation platforms across the organization.

Skills

Process documentation

Technical writing

Cross-functional collaboration

Plain language writing

Education

Bachelor’s degree in Communications

Quality Management

Tools

ISO 9001

Documentation systems

Job description

Aarhus N, Region Central Jutland, DK, 8200

Work experience Professional

Type of position Full-Time

Job Family Quality, Health, Safety and Environment

Join Vestas as a Process Documentation Enablement Professional and help shape global process documentation standards, simplify ways of working, and enable teams across the business to create clear, user-friendly, and compliant process documentation.If you are passionate about making procedures and instructions easy to follow and adopt, process improvement, and making complex information easy to understand, we would love to hear from you.

Quality > Quality Management Office > Quality Learning & Enablement

The team Quality Learning & Enablement drives quality awareness and learning, and excellence in process documentation across the organization.This role will focus on process governance, and process documentation enablement. You will guide the business in creating clear, user-friendly, and compliant documentation that is easy to understand, maintain, and apply in daily operations.As part of a growing process enablement journey, the team is establishing global standards, , guidelines, and capabilities that support consistent ways of working with process documentation across Vestas.

Responsibilities

• Establish, own, and continuously improve global documentation standards, templates, terminology, and writing guidelines to ensure consistent, high-quality, compliant, and user-centric process documentation
• Collaborate with Process Specialists and Subject Matter Experts enabling them to create, maintain, and optimize process documentation, including procedures, work instructions, and other controlled documents
• Drive documentation excellence by enabling stakeholders through training, coaching, and guidance on structured writing, information design, plain language principles, and documentation best practices
• Leverage automation and AI-enabled solutions to enhance documentation quality, compliance, efficiency, consistency, and overall user experience
• Act as the global superuser and governance lead for documentation systems, ensuring effective administration, optimization, and continuous improvement of documentation capabilities
• Ensure documentation complies with ISO 9001 requirements and supports audit readiness, regulatory compliance, operational excellence, and continuous improvement through performance monitoring and user feedback
• Support operational quality process activities and communications while serving as the subject matter expert for documentation platforms and tools, ensuring effective adoption, governance, and consistent application of documentation standards across the organization

Qualifications

• Minimum a bachelor’s degree in communications, Technical Writing, Quality Management, Business Administration, or a related discipline
• Minimum 3 years of experience within process documentation, technical writing, quality management, process governance, or a similar field
• Proven experience developing and improving procedures, work instructions, standard operating procedures (SOPs), guidelines, or other operational documentation
• Experience working in a global and cross-functional environment with multiple stakeholders
• Exposure to Quality Management Systems (QMS) and documentation governance frameworks is beneficial
• Knowledge of ISO 9001 principles and quality management practices is desirable
• Excellent written communication skills with the ability to create clear, concise, and user-friendly documentation
• Good technical writing and documentation capabilities
• Ability to simplify complex documentation, instructions and guidance materials
• Structured and detail-oriented mindset with good organizational skills
• Critical thinking and problem-solving skills with a focus on continuous improvement
• Basic understanding of process modelling and convention is a plus
• Ability to work in a global environment and collaborate effectively with diverse stakeholders
• Familiarity with quality management systems, process governance, or ISO-related documentation requirements is beneficial

What we offer

At Vestas, you will join a high performing, fast paced team operating in a truly global environment. You will have an opportunity to make a global impact and enabling the organization to be truly process driven.We are committed to supporting both your professional and personal development, offering opportunities to grow your skills, expand your network, and take on increasing responsibility. For the right candidate, this role provides a strong platform for future career development within a leading global organization.

Additional information

Primary work location is Aarhus, Denmark. We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date.

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.