Preconstruction Document Controller

Collen construction; København; On-site; DKK 420,000 - 540,000; Full time

Job summary

Collen is seeking a Preconstruction Document Controller to support bid and estimating teams in Copenhagen. You will manage tender documents, trackers and CRM data across European projects, coordinating with the preconstruction department and other offices.

The role requires strong administration, communication and multitasking skills, plus fluency in English and willingness to travel within Europe, based in our Copenhagen Office in Hoje Taastrup 2630.

Qualifications

• Knowledge of major construction projects, architectural and engineering drawings and document processes.
• 2-5 years administration experience, desirable.
• Bachelor’s degree level education equivalent to EQF Level 5 preferred, however other educational backgrounds will be considered.

Responsibilities

• Supporting the other functions within the department.
• Collating tender trackers, minutes and other relevant documents at the direction of the pre-construction manager.
• Updating workload trackers and populating CRM databases.
• Preparing tender and contract documents.
• Collating relevant tender information for the estimator.
• Preparing subcontract packages for distribution to the market.
• Supply chain management in terms of updating the tender list and CRM.
• Ensuring all quotations are complete and returned within strict deadlines.
• Answering and distributing telephone calls in relation to tenders, dealing directly with the query or passing on to the relevant person responsible.
• Undertaking general admin duties.
• Assisting with the general running of the office supporting other departments as needed.
• Supporting other departments with engagement of local supply chain members, consultants and other parties.

Skills

Administrative skills

Telephone etiquette

Communication skills

Multitasking

Time management

Microsoft 365

Teamwork

Construction knowledge

CRM databases

Education

Bachelor’s degree or EQF 5 equivalent

Tools

CRM databases

Job description

Job Description

We are recruiting a Preconstruction Document Controller to support our bid and estimating departments. You will work within a high-performing preconstruction team, contributing to the successful completion of tenders for large-scale data centres, pharma facilities, power infrastructure, public works, and complex commercial projects.

Key Requirements

Core Skill Set

• The successful candidate will have ideally worked in a similar environment with excellent administration skills

• Have a confident telephone manner

• Possess excellent communication skills

• Able to adapt and work on multiple projects/tasks at any given time

• Be able to manage own workload and meet tight deadlines

• Have good knowledge of Microsoft 365 and associated software

• Ability to work as part of a team and independently when required

• Understanding and experience of the Construction Industry

Experience

• Knowledge of major construction projects, architectural and engineering drawings and document processes

• 2-5 years administration experience, desirable

Education

• Bachelor’s degree level education equivalent to EQF Level 5 preferred, however other educational backgrounds will be considered

As a member of the bid team, you will be required to have an open and adaptable approach to developing solutions, together with excellent communication and collaboration skills.

The role will be based in our Copenhagen Office in Hoje Taastrup 2630, working within bid management, in the preconstruction department, supporting projects across the European region.

Key Responsibilities

Reporting to the Preconstruction Manager in Denmark, your responsibilities will include, but not be limited to:

• Supporting the other functions within the department

• Collating tender trackers, minutes and other relevant documents at the direction of the pre-construction manager

• Updating workload trackers and populating CRM databases

• Preparing tender and contract documents

• Collating relevant tender information for the estimator

• Preparing subcontract packages for distribution to the market

• Supply chain management in terms of updating the tender list and CRM

• Ensuring all quotations are complete and returned within strict deadlines

• Answering and distributing telephone calls in relation to tenders, dealing directly with the query or passing on to the relevant person responsible

• Undertaking general admin duties

• Assisting with the general running of the office supporting other departments as needed

• Supporting other departments with engagement of local supply chain members, consultants and other parties

Other requirements

• Strong written and spoken English communication skills

• Danish, Swedish, Finnish or other European language is beneficial

• Right to work in Denmark preferred. Support with permit application process will be provided

• Periodic travel will be required throughout Europe

Why Collen?

• Work as part of a diverse team delivering exceptional quality work. Work on projects and with colleagues across Europe, growing and developing the business

• Join an established business with over 200 years’ experience delivering construction projects

• Direct mentorship from highly experienced preconstruction leaders and planners

• The position carries the opportunity for career progression within the bid management department, wider preconstruction division

• Education and professional development support

• Opportunity to be involved in some of the most exciting projects across Europe, working with enthusiastic colleagues and for some of the biggest global brands

Summary of skills:

• Excellent communicator

• Willingness to take ownership of tasks given

• A high attention to detail

• Willingness to ask when unsure

• Thrive in a busy environment whilst working on multiple tasks simultaneously

• Deadline driven with strong and effective time management skills

• Ability to multitask and prioritise workload