Bid Management: Preconstruction Document Controller

Collen construction; København; On-site; DKK 420,000 - 540,000; Full time

Job summary

Collen is seeking a Preconstruction Document Controller to support bid and estimating teams in Copenhagen. You will manage tender documents, trackers and CRM data across European projects, coordinating with the preconstruction department and other offices.

The role requires strong administration, communication and multitasking skills, plus fluency in English and willingness to travel within Europe, based in our Copenhagen Office in Hoje Taastrup 2630.

Qualifications

• Knowledge of major construction projects, architectural and engineering drawings and document processes.
• 2-5 years administration experience, desirable.
• Bachelor’s degree level education equivalent to EQF Level 5 preferred, however other educational backgrounds will be considered.

Responsibilities

• Supporting the other functions within the department.
• Collating tender trackers, minutes and other relevant documents at the direction of the pre-construction manager.
• Updating workload trackers and populating CRM databases.
• Preparing tender and contract documents.
• Collating relevant tender information for the estimator.
• Preparing subcontract packages for distribution to the market.
• Supply chain management in terms of updating the tender list and CRM.
• Ensuring all quotations are complete and returned within strict deadlines.
• Answering and distributing telephone calls in relation to tenders, dealing directly with the query or passing on to the relevant person responsible.
• Undertaking general admin duties.
• Assisting with the general running of the office supporting other departments as needed.
• Supporting other departments with engagement of local supply chain members, consultants and other parties.

Skills

Administrative skills

Telephone etiquette

Communication skills

Multitasking

Time management

Microsoft 365

Teamwork

Construction knowledge

CRM databases

Education

Bachelor’s degree or EQF 5 equivalent

Tools

CRM databases

Job description

Collen is seeking a Preconstruction Document Controller to support bid and estimating teams in Copenhagen. You will manage tender documents, trackers and CRM data across European projects, coordinating with the preconstruction department and other offices.

The role requires strong administration, communication and multitasking skills, plus fluency in English and willingness to travel within Europe, based in our Copenhagen Office in Hoje Taastrup 2630.