Payroll Specialist

West Pharmaceutical Services; Horsens; On-site; DKK 492,500 - 626,800; Full time

Benefits offered by this job

Variable compensation and incentive programs

Participation in benefits and total rewards programs

Job summary

West Pharmaceutical Services in Horsens seeks a Payroll Specialist to handle payroll processes, benefits administration, and HR inquiries. This role requires minimum 3 years in a Finance or HR setting, along with proficiency in payroll software like SAP.

The ideal candidate will be fluent in Danish and English and able to optimize workflows in payroll operations. The position requires regular onsite presence and offers competitive salary tailored to experience and qualifications.

Qualifications

• A minimum of 3 years’ experience in a Finance or HR department handling payroll tasks.
• Bachelor's degree or vocational training combined with relevant professional experience.
• Fluent in Danish and English at a negotiation level.

Responsibilities

• Timely payroll processing and ensuring updates in SAP.
• Optimizing internal workflows and processes within payroll.
• Managing HR’s annual cycle related to salary adjustments and compliance.
• Resolving employee-related payroll inquiries in a timely manner.
• Monitoring changes in employees’ tax information.

Skills

Fluent written and spoken Danish

Fluent written and spoken English

Advanced user of payroll-related software

Advanced user of MS Office tools

Strong organizational skills

Education

Bachelor’s degree in Business Administration or Finance

Vocational training in office management

Tools

SAP

MS Office (Excel, Word)

Job description

Description

At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life‑enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?

No relocation is provided for this opportunity.

This is an onsite position requiring the team member to be onsite 5 days a week.

Job Summary

The Payroll Specialist supports all aspects of payroll and benefits, including the payroll process, benefits administration, payroll documentation, and inquiries related to pensions, health insurance, and bonus payments.

Essential Duties And Responsibilities

• Timely payroll processing and ensuring that SAP is updated with all relevant changes
• Optimization and streamlining of internal workflows and processes within the payroll area
• Management of HR’s annual cycle in relation to salary adjustments, bonus payments, vacation regulations, share programs, and company car administration in full compliance with applicable rules and regulations
• Ensuring accurate time and attendance registration
• Supporting processes to ensure that all new hires, terminations, and promotions are handled accurately and in a timely manner
• Responsible for the timely and professional resolution of employee‑related payroll inquiries
• Monitoring changes in employees’ tax information
• Analyzing and organizing systematic reporting within the HR area. Contributing to the preparation of the annual salary plan and timeline in coordination with payroll delivery
• Reviewing annual salary reports and performing reconciliations
• Ensuring correct, up‑to‑date registration and processing of master data
• Reporting mandatory information to authorities such as Statistics Denmark, the Confederation of Danish Industry, and other legal partners

Education

• Bachelor’s degree within a commercial field (e.g., Business Administration, Finance, etc.)
• Alternatively, you have completed vocational training (e.g., office assistant or office administration) combined with relevant professional experience

Work Experience

• A minimum of 3 years’ experience in a Finance or HR department and experience handling complex payroll tasks is a key success factor for the role

Preferred Knowledge, Skills And Abilities

• Fluent written and spoken Danish and English at negotiation level
• Advanced user of payroll‑related software such as SAP
• Experience partnering with external payroll providers (e.g., ADP)
• Advanced user of MS Office tools (especially Excel and Word)
• Open and curious about automation and digitalization. Detail‑oriented with strong organizational skills
• Experience in friendly and professional handling and proactive follow‑up of employee inquiries (especially hourly and salaried employees) is an advantage
• You set high standards for your own performance and take responsibility for the successful execution and completion of tasks
• Excellent interpersonal skills with the ability to work effectively and communicate with employees at all levels of the organization and within the HR team

Pay Transparency

The annual base salary range for this position is kr492,500.00 - kr626,800.00. Total target compensation is determined using objective and gender‑neutral criteria, including relevant experience, qualifications, skills, market benchmarks, geographic location, and the scope and responsibilities of the role.

This position may be eligible for variable compensation and other incentive programs in accordance with the terms of the applicable plans within the country of employment. In addition, team members are eligible to participate in the company’s benefits and total rewards programs applicable to their location and employment status.

West is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status. If you have a special need that requires accommodation in order to apply to West, please send an email to [e-mail]. Where permitted by law, an offer of employment with West Pharmaceutical Services, or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of background screening.