Payroll Operations Coordinator

BASE life science A/S; København; On-site; DKK 253,731 - 358,209; Full time

Benefits offered by this job

Flexible ways of working built onTrust

Continuous learning and professional发展

Modern work setup with necessary tools

Meaningful impact for patients and健康系统

Job summary

BASE life science A/S is seeking a Payroll Operations Coordinator to support payroll and finance operations across an international organisation. The role covers Spain, France, Italy, the UK, the US, Germany, Switzerland, and Denmark, contributing to reconciliations, month-end closing, and continuous improvement initiatives.

The position requires 2–3 years of payroll/finance ops experience, a relevant bachelor’s degree, and strong communication skills to work with external providers and diverse

Qualifications

• 2–3 years of experience in payroll, finance operations, or a similar role.
• Experience working with external payroll providers; international or multi-country environment is an advantage.
• Experience with month-end activities, reconciliations, and general finance operations is a plus.

Responsibilities

• Support day-to-day payroll operations across multiple countries in collaboration with the Payroll Specialist and external payroll providers.
• Resolve payroll-related queries from employees regarding salaries, holidays, pensions, benefits, and tax deductions.
• Support payroll reconciliations and preparation of payroll-related journal entries.
• Maintain accurate attendance and absence data in collaboration with HR.
• Assist with month-end and year-end closing activities, including balance sheet reconciliations and resolution of reconciling items.
• Assist with MasterCard (MC) and Accounts Payable (AP) reconciliations, and other finance reconciliation activities.
• Contribute to process improvements, standardisation initiatives, and finance projects to improve efficiency across the team.
• Provide operational support to the Finance team for ad-hoc tasks and cross-functional initiatives as required.

Skills

Attention to detail

Structured mindset

Proactive learning

Clear communicator

Independent with teamwork

Education

Bachelor’s degree in Accounting/Finance/Business Administration

Job description

About the Role

As a Payroll Operations Coordinator, you will support payroll and finance operations across our international organisation. Your work will ensure efficient, accurate, and compliant processing for multiple countries, including Spain, France, Italy, the UK, the US, Germany, Switzerland, and Denmark. You will also contribute to broader finance operations such as reconciliations, month‑end closing, and continuous improvement initiatives.

Responsibilities

• Support day‑to‑day payroll operations across multiple countries in collaboration with the Payroll Specialist and external payroll providers.
• Resolve payroll‑related queries from employees regarding salaries, holidays, pensions, benefits, and tax deductions.
• Support payroll reconciliations and preparation of payroll‑related journal entries.
• Maintain accurate attendance and absence data in collaboration with HR.
• Assist with month‑end and year‑end closing activities, including balance sheet reconciliations and resolution of reconciling items.
• Assist with MasterCard (MC) and Accounts Payable (AP) reconciliations, and other finance reconciliation activities.
• Contribute to process improvements, standardisation initiatives, and finance projects to improve efficiency across the team.
• Provide operational support to the Finance team for ad‑hoc tasks and cross‑functional initiatives as required.

Qualifications

• 2–3 years of experience in payroll, finance operations, or a similar role.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience working with external payroll providers; experience in an international or multi‑country environment is an advantage.
• Experience with month‑end activities, reconciliations, and general finance operations considered a plus.
• Strong attention to detail with a structured and process‑oriented mindset.
• Proactive approach to continuous learning and improvement.
• Ability to work independently while collaborating effectively within an international team.
• Strong problem‑solving skills and ability to communicate clearly with different stakeholders.
• Ability to work with deadlines while maintaining a high level of accuracy and quality.
• Strong communication skills and a service‑oriented mindset.

Location

This position is offered in Spain.

About BASE life science

With headquarters in Denmark and offices across Europe and the United States, we support clients globally. We work closely with our customers to identify, develop, and implement initiatives that drive growth, efficiency, and meaningful change. Through partnerships with leading solution providers such as Veeva, Salesforce, IQVIA, Benchling, and MediSpend, we help our clients unlock the full potential of modern technologies.

Why join BASE life science

At BASE, you work on meaningful, complex challenges at the intersection of technology, science, and business. We provide a collaborative, high‑performing environment that encourages ambition, execution, trust, and openness.

Benefits

• Flexible ways of working built on trust, autonomy, and balance.
• Continuous learning and professional development throughout your career.
• A modern work set‑up with the tools and equipment needed to do great work.
• The opportunity to work on challenges that make a meaningful difference for patients and health‑care systems worldwide.

At BASE life science we value diverse backgrounds, experiences, and perspectives. Employment decisions are based solely on qualifications, merit, and business needs.

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