Intellectual Property (IP) Administrator

Haldor Topsøe A/S; Kongens Lyngby; On-site; DKK 420,000 - 540,000; Full time

Job summary

Topsoe is seeking an Intellectual Property Administrator to join our Global Legal Affairs team in Kongens Lyngby, Denmark. You will safeguard Topsoe’s innovations and support our mission to reduce carbon emissions through strong IP management.

You will handle IP portfolio communications, manage deadlines, file assignments and patent applications, and coordinate global filings with patent agents. If you thrive in a busy, international environment, apply now.

Qualifications

• A degree in languages or a related field with genuine interest in IP.
• Fluent in English, written and spoken.
• Strong communication and collaboration skills in an international setting.
• Experience with patent administration is beneficial but not required.

Responsibilities

• Handle incoming emails related to the IP portfolio.
• Create and close due dates in the IP management system.
• Oversee preparation and filing of assignment documents.
• Online filing of patent applications (DK, EP, PCT).
• Coordinate national filings worldwide via foreign patent agents.
• Support Patent Counsels and manage related administrative tasks (invoices).

Skills

Strong communication

IP administration rules

English fluency

Patent administration

IT skills

Education

Degree in languages or related field

Tools

Microsoft Office

Job description

Location

Kgs. Lyngby, Denmark

Job Category

Legal/Compliance

Deadline

August 26, 2026

Role and impact:

As an Intellectual Property Administrator in our Global Legal Affairs department, you will play a pivotal role in safeguarding Topsoe’s innovations and supporting our mission to lead carbon emission reduction technologies. You will be involved in a variety of intellectual property (IP) tasks, collaborating closely with Patent Counsels, fellow IP Administrators, and Inventors. Your work will directly contribute to Topsoe’s global presence and innovation, ensuring our IP assets are protected across diverse markets.

Your key responsibilities include:

• Handling incoming emails related to the IP portfolio
• Creating and closing due dates in our IP management system
• Overseeing the preparation and filing of assignment documents
• Online filing of patent applications (DK, EP, PCT)
• Coordinating national filings worldwide through our network of foreign patent agents
• Supporting Patent Counsels
• Managing administrative tasks related to invoices

What you will bring

You bring a structured and energetic approach to your work, with a keen eye for detail and a positive mindset when facing challenges. You thrive in a busy international environment with multiple deadlines and value being part of a collaborative team, even though you enjoy working independently.

We are looking for:

• Strong communication skills and a solid understanding of administrative rules related to IP
• A degree in languages or a similar with a genuine interest in intellectual property
• Ideally, you have passed the Qualified Intellectual Property Administrator (QIPA) exam and have experience from an in-house position, but candidates from private practice are equally encouraged to apply
• Fluency in English, experience with patent administration, strong IT skills, and an interest in process improvement

Why join us:

At Topsoe, you will be part of a purpose-driven organization committed to perfecting chemistry for a better world. We offer a dynamic and inclusive work environment where your contributions are valued and your professional growth is supported. You will have the opportunity to work with cutting-edge technologies and collaborate with talented colleagues across the globe.

Your new team:

You will join a fast-paced, dynamic IP team at our headquarters in Kongens Lyngby, Denmark. Our team works closely with R&D and business , primarily on an in-house basis, covering all aspects of intellectual property. You will collaborate with Patent Counsels, fellow IP Administrators, and Inventors, contributing to a supportive and innovative environment that values teamwork and shared success.

Application deadline:

26-08-2026

We welcome applications from all qualified candidates, irrespective of their gender, age, religion, disability, ethnic background, and geographical location. We encourage individuals from diverse cultures and countries to apply and contribute to our global team.
To ensure a secure and trustworthy work environment, our recruitment process may include background checks, requests for criminal records, and contact with references.

If you would like to know more about the position please contact Senior Director, Sanne Bang Olsen at [e-mail].

About us:

Topsoe is a leading global provider of advanced technology and solutions for the energy transition.
Built on decades of scientific research and innovation, we are working with customers and partners to drive energy resiliency and to achieve their sustainability goals.
We offer world-leading solutions for transforming renewable resources into fuels and chemicals, and we provide technologies needed to produce low-carbon and conventional fuels and chemicals as well as ensuring clean air.
We were founded in 1940 and are headquartered in Denmark, with over 2,800 employees serving customers all around the globe. To learn more, visit www.topsoe.com.

At Topsoe we strive towards having a safe work environment. We are aware of the risks in our work and continuously optimize our safety procedures.