HR Student Assistant DENOR & AH Nordics

Boehringer Ingelheim Pharmaceuticals, Inc.; København; Hybrid; DKK 165,000 - 248,000; Part time

Benefits offered by this job

Social Fridays

Headspace access program

Canteen with healthy options

Wellbeing program

Job summary

Boehringer Ingelheim Danmark is seeking a proactive HR Student Assistant Nordics to support recruitment and HR operations for Denmark, Sweden, and Norway. You will handle onboarding, offboarding, document prep, and maintain employee records in SAP SuccessFactors while collaborating with a close-knit HR team.

The role offers a flexible 15-hour work week, centrally located in Copenhagen near Islands Brygge, with guidance from experienced HR professionals and opportunities to apply academic

Qualifications

• Final year of Bachelor’s or first year of Master’s
• Structured and systematic approach to work; comfortable navigating complexity with attention to detail

Responsibilities

• Lead recruitment for all Student Assistant positions
• Manage daily HR administration including onboarding and offboarding
• Prepare employment contracts and documents
• Maintain employee records in SAP SuccessFactors
• Prepare materials for monthly townhall meetings
• Update HR policies and intranet content
• Contribute to HR and work environment projects

Skills

Structured approach

Attention to detail

Initiative

Teamwork

Service-minded

Outlook

Excel

English fluent

Nordic language

Education

Final year BA / 1st year MA

Tools

SAP SuccessFactors

Job description

ROPU MIDI is a Regional Operating Unit that covers all local Human Pharma and Animal Health Operating Units across Belgium, Denmark, Norway, Finland, Greece, Portugal, Sweden, and The Netherlands. MIDI has a multicultural and diverse work environment. More than 1.800 employees are striving to work together to improve lives for patients and animals in our region.

Join our dynamic HR team at Boehringer Ingelheim Danmark! We are a group of 5 professionals, including one student, passionately supporting around 240 employees across Denmark, Sweden and Norway. Our work spans the entire HR spectrum, offering you a diverse role navigating different legislations. Come and make a difference with us!

The Opportunity

Looking for a chance to dive deep into HR processes and the employee lifecycle? Our HR Student Assistant Nordics role could be your perfect fit.

Join us, and alongside our current student assistant, you will be responsible for taking the lead in recruiting other Student Assistants, managing daily HR processes like onboarding and offboarding, creating PO’s, and other HR Services tasks. You will prepare contracts, maintain our HR system (SAP SuccessFactors), create engaging HR policies and keep our HR content up to date on our HR intranet etc.

But it’s not all work – we believe in learning while having fun. You will work alongside dedicated HR professionals who will guide you, and you will have the opportunity to apply your theoretical knowledge and grow professionally.

The average working hours are around 15 hours per week, adjusted according to your study schedule and exam periods.

The position is located centrally in Copenhagen near Islands Brygge.

YOUR KEY ESPONSIBILITIES:

• The entire recruitment process for all Student Assistants positions
• Co-responsible for daily HR administration, including onboarding and offboarding
• Preparing employment contracts and other relevant documents
• Maintaining employee records in our HR system, SAP SuccessFactors
• Preparing presentation materials for our monthly townhall meetings
• Updating and creating HR policies, documents, and intranet content
• Involvement in HR and work environment projects

WHAT YOU SHOULD BRING TO THE TEAM

• Ideally, you are in the final year of your Bachelor's or first year of your Master's degree. More importantly, you have a structured and systematic approach to your work, enjoy creating order and working with systems, and are comfortable navigating complexity while maintaining attention to detail.
• You are curious and eager to learn, with a service-minded attitude towards colleagues
• You take initiative, seeks out tasks, and takes pride in their completion
• You value teamwork and actively seeks collaboration with colleagues
• It is an advantage if you are familiar with various IT systems, such as Outlook and Excel
• Y ou are fluent in both written and spoken English, as well as in at least one Scandinavian language (Danish, Norwegian, or Swedish).

WHAT WILL YOU GET IN RETURN?

Next to the opportunity to develop and challenge yourself while learning from a fast-paced environment, we offer:

• A work environment consisting of 25+ other student colleagues from various fields of study and the opportunity to participate in different social and professional events i.e., “Social Fridays”
• A pleasant and informal working atmosphere
• A delicious canteen with a healthy, varied menu
• A work in a wellbeing-oriented organization (Premium access to Headspace and ongoing support and initiatives related to ways of working to help our employees to stay healthy and constantly improve the physical, emotional, mental, and spiritual well-being)
• Opportunity for internship during your studies (if desired)
• A competitive salary package

In order to comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (“SPL”). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.