Grant Administration Specialist (6-Month Contract)

DTU; Denmark; Remote; DKK 335,000 - 469,000; Full time

Job summary

DTU BRIGHT invites applications for a 6-month administrative supporter role to manage external funding paperwork and processes for scientific projects. You will coordinate tasks from pre-grant strategy to post-grant reporting, collaborating with scientists and funders, and handling budgets and meeting preparations.

You should hold a Master’s degree, be proficient in Excel and English, and understand Danish guidelines; strong collaboration across borders is essential in this compact team.

Qualifications

• Master's degree with solid methodological understanding.
• Motivation for using Excel and other digital tools for data handling and administration.
• The ability to collaborate efficiently across professional and cultural borders.
• Good English skills spoken and written - English is our company language.
• The ability to understand Danish guidelines, instructions and the like.

Responsibilities

• Read grant guidance documents to understand the specific conditions of each project.
• Manage paperwork, coordination and progress of your projects.
• Plan project meetings, take minutes and consolidate progress reports.
• Maintain funding agency portals and project websites.
• Keep up to date on project budgets with additional reporting to the management team.
• Attend quarterly meetings with researchers and financial officers to remain up to date with budget conditions.
• Handle legal support and contract negotiation in collaboration with DTU's Legal Department.
• Handle administrative tasks related to external scientists' research stays at BRIGHT, e.g. NDAs.
• Handle paperwork regarding PhD students' study stays abroad.
• Ensure that all documents are updated and archived correctly in our system; DTU DOCs.

Skills

Project coordination

Budget management

English skills

Cross-cultural collaboration

Structured working style

Education

Master's degree

Tools

Excel

Job description

DTU BRIGHT invites applications for a 6-month administrative supporter role to manage external funding paperwork and processes for scientific projects. You will coordinate tasks from pre-grant strategy to post-grant reporting, collaborating with scientists and funders, and handling budgets and meeting preparations.

You should hold a Master’s degree, be proficient in Excel and English, and understand Danish guidelines; strong collaboration across borders is essential in this compact team.