Executive Assistant

AGC Biologics A/S; København; Hybrid; DKK 550,000 - 750,000; Full time

Job summary

AGC Biologics A/S is seeking an experienced Executive Assistant to the President & CEO to join our CEO Office in Søborg. The role reports to the Chief of Staff and collaborates with the CEO, Executive Team, and global colleagues.

The EA will own the CEO’s calendar, coordinate complex international travel, prepare information, and act as a trusted bridge across the organization while handling confidential matters with discretion.

Qualifications

• 3+ years of experience supporting C-level executives, ideally in a global organization.
• BA/BS degree preferred.
• Excellent written and spoken English; Italian is a plus.

Responsibilities

• Own the CEO’s calendar and priorities, managing a complex schedule with confidence.
• Coordinate global travel, including complex itineraries and meetings.
• Anticipate needs and prepare information, resolving issues before they arise.
• Coordinate Executive Team meetings and activities to ensure seamless delivery.
• Act as a trusted bridge between the CEO office and the organization, exercising discretion.
• Take ownership of special projects and process improvements from start to finish.
• Maintain smooth CEO Office operations, including correspondence, expenses, and meeting prep.

Skills

Executive support

Calendar management

Travel coordination

Proactive problem-solving

Discretion

Education

BA/BS degree

Tools

Microsoft Outlook

Word

Excel

Teams

SharePoint

Job description

Are you exceptionally organized, responsive, proactive and calm under pressure? Do you take ownership, work independently and naturally anticipate what needs to happen next? At AGC Biologics, we are looking for an experienced Executive Assistant to our President & CEO to join our CEO Office. Reporting to the Chief of Staff, you will work closely with the CEO, Executive Team and colleagues across our global organization. This is much more than managing a calendar. You will create structure, solve problems, connect the dots and ensure our CEO can focus on leading a global organization. The position is located in Søborg - but we are open for applicants wishing to work out of our Milan office too.

What will you do?

• Own the CEO’s calendar and priorities, managing a complex schedule, competing demands and last-minute changes with confidence and sound judgment.
• Coordinate global travel, including complex itineraries, international meetings and unexpected changes.
• Work autonomously and stay one step ahead, anticipating needs, preparing information and resolving issues before they become problems.
• Coordinate Executive Team meetings and activities, ensuring everything comes together seamlessly.
• Act as a trusted bridge between the CEO office and the organization, knowing when to facilitate, challenge or elevate.
• Handle confidential information with absolute discretion.
• Take ownership of special projects, administrative tasks and process improvements from start to finish.
• Keep the CEO Office running smoothly, including correspondence, expenses and meeting preparation.

Who are we looking for?

We are looking for an experienced, hands-on professional who is highly organized, proactive and comfortable operating independently in a fast-paced global environment.

• Has 3+ years of experience supporting C-level executives, ideally in a global organization.
• Takes full ownership of responsibilities and can independently prioritize, make decisions and drive tasks to completion.
• Anticipates needs, connects the dots and acts without waiting for instructions.
• Has excellent judgment, discretion and communication skills.
• Can manage ambiguity, changing priorities and multiple complex tasks while maintaining high standards.
• Is confident interacting with people at all levels and across cultures.
• Is approachable and helpful, while also able to protect the CEO’s time and focus.
• Has a hands-on, "no task is too small" attitude and a strong sense of urgency.

You will need excellent written and spoken English. Italian is an advantage. A BA/BS degree is preferred, but experience, judgment and the ability to operate at executive level matter most. Proficiency in Microsoft Outlook, Word, Excel, Teams and SharePoint is expected. An interest in generative AI and digital tools is a plus.

Why join AGC Biologics?

This is a unique opportunity to work at the heart of a global biopharmaceutical organization. You will collaborate closely with our CEO and Executive Team, gain broad insight into the business and have a visible impact on how our organization operates. The role is fast-moving, highly trusted and rewarding. If you are the person who sees what needs to happen, takes ownership and makes it happen, often before anyone asks we would love to hear from you. Join AGC Biologics and help our CEO and our organization stay one step ahead.

Who We Are

AGC Biologics is a global Contract Development and Manufacturing Organization with a strong presence in Denmark. From our Søborg site, we develop and manufacture life-changing advanced biologics for some of the world’s most innovative pharmaceutical companies. Together with our team members across Europe, the U.S., and Japan, we deliver development and manufacturing of mammalian and microbial-based therapeutic proteins, plasmid DNA (pDNA), messenger RNA (mRNA), viral vectors, and genetically engineered cells therapies. Across our global network, we are united by one mission: To work side by side with our customers in order to improve patients’ lives by bringing new biopharmaceuticals to market. AGC Biologics is Your Friendly CDMO Expert - dedicated partners with the expertise and commitment to support our customers and teams. We work with some of the world’s most innovative pharmaceutical companies to develop and manufacture their life-changing drug products. If you’re motivated by meaningful impact and ready to join our journey, we invite you to explore our current opportunities!

Deadline for applications is October 4th.