Crewing Coordinator – Offshore Wind Industry

Cadeler; Vejle; On-site; DKK 420,000 - 540,000; Full time

Job summary

Cadeler Denmark is seeking a Crewing Coordinator to allocate vessel crews, support offshore colleagues, and assist with HR processes. You will manage rosters, bookings, inductions, data entry, reports, and maintain personnel files while contributing to recruitment campaigns and ensuring compliance.

The role requires 4+ years of office experience, proficiency in English and Danish, strong communication and organizational skills, and comfort working in a high-pressure environment.

Qualifications

• 4+ years of work experience in an office environment, preferably in the crew coordination space.
• Strong communication skills and proficiency in English and Danish (written and spoken).
• Organised, structured and able to handle multiple priorities
• Prior knowledge of Compas or Omega is an advantage

Responsibilities

• Coordinate the scheduling of vessel crews via electronic rotas so personnel are allocated effectively, ensuring manning requirements are met.
• Coordinate the booking of flights, rail tickets, hire cars and hotels for both vessel crew changes (and training courses where necessary).
• Assist the HR/ Head of Marine HR with the induction and initial documentation for offshore crew.
• Support the implementation of recruitment campaigns to source personnel to fill offshore crewing requirements.
• Advise and support project and department manager's resourcing needs.
• Input data into the HR database and create reports to be analysed by the HR/ Crewing Manager.
• Maintaining all relevant databases including personnel files and offshore crew certification.
• Aiding in internal and external audits when required
• Liaising with internal and external stakeholders in defining crew change requirements and crewing levels.

Skills

Communication skills

English (written and spoken)

Danish (written and spoken)

Analytical mindset

Attention to detail

Time management

Tools

Microsoft Office

Job description

Are you passionate about supporting colleagues offshore? Do you want to work in the green offshore wind industry where your skills and expertise will help secure a sustainable future based on renewable energy? Then you might be the Crewing Coordinator we are looking for.

What will you do?

As our new Crewing Coordinator, you will be in charge of effectively allocating vessel crews and supporting various initiatives for our colleagues offshore. You will support the implementation of policies and procedures while supporting the development of systems in this realm, for both colleagues on and offshore.

Your Main Tasks Include

• Coordinate the scheduling of vessel crews via electronic rotas so personnel are allocated effectively, ensuring manning requirements are met.
• Coordinate the booking of flights, rail tickets, hire cars and hotels for both vessel crew changes (and training courses where necessary).
• Assist the HR/ Head of Marine HR with the induction and initial documentation for offshore crew.
• Support the implementation of recruitment campaigns to source personnel to fill offshore crewing requirements.
• Advise and support project and department manager's resourcing needs.
• Input data into the HR database and create reports to be analysed by the HR/ Crewing Manager.
• Maintaining all relevant databases including personnel files and offshore crew certification.
• Aiding in internal and external audits when required
• Liaising with internal and external stakeholders in defining crew change requirements and crewing levels.

To succeed in this role

Being part of the Cadeler community means you will have a natural interest and care for the environment and our shared mission to speed up the green energy transition. Your environmental considerations and the safety of our people and the planet will be a key priority in your daily work.

We are looking for someone who can stay and work calmly in a high-pressure environment. You have a strong analytical mindset, attention to detail, and take pride in delivering tasks efficiently and to a high standard.

We think you will be a good match if you:

• 4+ years of work experience in an office environment, preferably in the crew coordination space
• Good knowledge of the Microsoft Office Package
• Strong communication skills and proficiency in English and Danish (written and spoken)
• Organised, structured and able to handle multiple prioritiesPrior knowledge of Compas or Omega is an advantage

Why Cadeler?

At Cadeler, we believe in building what matters. As part of a global team working in the offshore wind industry, you will contribute to projects that support the energy transition and help shape a more sustainable future.

We believe in trust, collaboration and shared responsibility. We give our people the opportunity to take ownership, develop their skills and grow together, while maintaining high standards in everything we do.

Join us and become part of a team where your contribution matters, your ideas are valued and we set the standard together.

Come work with us!

By becoming a Cadeler employee, you will be part of a rapidly growing company with a diverse and energetic team. We offer an exciting position focused on delivering excellence in the face of interesting new challenges, within a positive and rewarding work environment in an international company with great development possibilities.

Cadeler has a global presence, with offices in Copenhagen, Vejle, Norwich, Rotterdam, and Taipei, alongside colleagues working offshore aboard our fleet of Wind Farm Installation Vessels (WFIVs) https://www.cadeler.com/career

If you have any questions regarding the position or practical matters, please contact [e-mail].