Admin - Booking Lead

Novo Nordisk A/S; Klampenborg; On-site; DKK 438,000 - 643,000; Full time

Benefits offered by this job

Continuous learning

Pension plan

Holiday allowance

Job summary

Novo Nordisk A/S in Klampenborg is seeking a Booking Lead to own the guest journey from the initial enquiry through to event delivery at Heritage Hvidøre, coordinating with hospitality colleagues, service partners and stakeholders to ensure a seamless experience for every meeting and event.

The role mainly follows Monday–Friday hours with occasional evenings for leadership meetings and high-profile events, demanding strong planning, relationship-building and a proactive, structured approach.

Qualifications

• Experience within conference, hotel, event, hospitality, or booking operations.
• Experience planning and coordinating high-profile meetings and events.
• Experience with booking systems – Spectra highly preferred.
• Strong communication and relationship-building skills.
• Fluency in Danish and English.

Responsibilities

• Lead end-to-end booking process for meetings and events.
• Advise stakeholders on venue options and solutions.
• Optimise use of meeting facilities balancing guest needs.
• Main point of contact for event organisers and stakeholders.
• Support leadership and high-profile events.
• Drive improvements using digital tools and data insights.
• Collaborate with hospitality operations to ensure quality.

Skills

Booking operations

Stakeholder management

Spectra system

Hospitality experience

Danish/English

Tools

Spectra

Job description

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Category: Business Support & Administration

Location:

Klampenborg, Capital Region of Denmark, DK

Global Solutions

Finance, Legal & Global Solutions

You thrive in a fast-paced environment, enjoy building strong relationships, and are passionate about creating memorable hospitality experiences. At the same time, you are always looking for ways to improve how things are done, embracing digital tools, smarter processes, and innovative solutions that elevate the guest experience.

We are looking for an experienced and service-minded Booking Lead to take ownership of the guest journey from the first enquiry through to the successful delivery of each event.

It's all about hospitality, relationships and seamless experiences – is that you?

Your new role

As Booking Lead, you will be the primary owner of the booking experience at Heritage Hvidøre.

While this role is primarily performed during regular Monday-to-Friday business hours, occasional evening work may be required to support leadership meetings, executive events, and other high-profile guest activities.

You will ensure that every meeting and event is professionally planned, coordinated, and executed in close collaboration with hospitality colleagues, service partners, and stakeholders across Novo Nordisk.

Your main responsibilities will be:

• Lead the end-to-end booking process for meetings and events, ensuring a seamless experience from the initial enquiry through to event delivery.
• Act as a trusted advisor to stakeholders, recommending venue options and event solutions that meet their needs.
• Optimise the use of meeting facilities while balancing guest expectations, operational priorities, and overall experience.
• Serve as the main point of contact for event organisers and stakeholders, building strong relationships and ensuring smooth coordination.
• Support the planning and delivery of leadership, executive, and other high-profile events.
• Drive continuous improvements in booking and event planning processes by leveraging digital tools, data insights, and industry best practices.
• Collaborate closely with hospitality operations and provide guidance to colleagues involved in planning and coordination activities to ensure consistent, high-quality delivery.

Your new department

You will join a dedicated hospitality team that is passionate about creating exceptional experiences for guests and colleagues. Together, we work to ensure every visitor feels welcomed and receives a seamless, high-quality experience from arrival to departure.

Based at Heritage Hvidøre, you will be part of a unique environment where hospitality, history, and professional meeting experiences come together. The venue welcomes colleagues and guests from Denmark and around the world for leadership events, workshops, meetings, and special occasions.

Our ambition is to create memorable experiences where guests feel welcomed, valued and supported throughout their visit.

Your skills and qualifications

To succeed in this role, you combine strong coordination skills with a genuine passion for hospitality and stakeholder engagement. You enjoy creating seamless experiences, building trusted relationships, and finding smarter ways of working.

We imagine that you have:

• Experience within conference, hotel, event, hospitality, or booking operations.
• Proven experience planning and coordinating high-profile meetings, executive events, or other premium guest experiences where attention to detail is essential.
• Experience working with booking systems – Spectra highly preferred, and other digital planning tools.
• Strong stakeholder management, communication, and relationship-building skills.
• A proactive and structured approach, with the ability to manage multiple priorities in a fast-paced environment.
• Fluency in Danish and English, both written and spoken.

You take ownership of your responsibilities, lead through collaboration and influence, and continuously look for opportunities to improve processes, enhance guest experiences, and drive service excellence.

Working at Novo Nordisk

Every day we seek the solutions that defeat serious chronic diseases. To do this, we approach our work with determination, constant curiosity and a commitment to finding better ways forward. For over 100 years, this dedication has driven us to build a company focused on lasting change for long-term health. One where diverse thinking, shared purpose and mutual respect come together to create extraordinary results. When you join us, you're not just starting a job – you're becoming part of a story that spans generations.

What we offer

At Novo Nordisk, you’ll join a global healthcare company with a unique culture and strong results.

• We offer continuous learning, career development, and benefits tailored to your life and career stage.
• A competitive benefits package is offered, including a pension scheme (currently 13% employer contribution and 5% employee contribution) in accordance with the applicable Collective Agreement for Salaried Employees (Indutriens Funktionæroverenskomst or “IFO”).
• Benefits package also includes a free choice account of currently 10% and 4% holiday allowance.

Salary and Benefits: The Annual Base Salary ranges from 437,600.00 to 643,200.00 DKK, corresponding to the level of the position. The placement within the salary range will be assessed during the recruitment process based on the candidate’s skills, competencies, knowledge, and relevant experience.

Contact

For further information about the position, please contact please contact Sussi Houdet at [e-mail]. Please be advised Sussi will not support queries about your recruitment status.

Deadline

October 11th, 2026

We are committed to an inclusive recruitment process and equality of opportunity for all applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and preventing diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.