Workplace Planning Lead Core Operations Munich - Berlin

Helsing GmbH; München, Berlin; Hybrid; EUR 85,000 - 125,000; Full time

Benefits offered by this job

Competitive salary

Relocation support

Learning: €500/£450 yearly allowance

Health & wellness: gym membership & 41

Social: company events & monthly stip•

Enhanced parental leave

Family support: remote work duringPreg

Job summary

Helsing GmbH is seeking a Workplace Planning Lead to shape how our global office footprint evolves across Munich, Berlin and other sites. You will translate headcount plans into seating, space and capacity models, guiding expansions, relocations and consolidations with Workplace Managers and Real Estate colleagues.

You will define standards and data processes for scalable planning, helping leadership make informed decisions about office strategy.

Qualifications

• Have planned workplace capacity, workplace strategy, corporate real estate or facilities across a growing organisation.
• Have delivered office expansions, relocations or workplace transformations from planning through to occupation.
• Translate business growth and headcount forecasts into practical space requirements, using data and simple models to support decisions.
• Work effectively across multiple locations and with stakeholders at every level, communicating clearly in German and English.
• Make well-evidenced decisions quickly, and adjust plans as priorities shift.

Responsibilities

• Build seat, space and capacity planning models that keep every office aligned with headcount growth, and deliver space changes at pace across existing locations.
• Forecast workplace demand across all sites, setting the workplace standards, seating strategies and design principles that teams plan against.
• Shape real estate decisions on lease renewals, expansions and consolidations, supplying the occupancy data and capacity insights that inform negotiations and location strategy.
• Plan and deliver new office openings, relocations, fit-outs and closures together with Workplace Managers, so that transitions happen with minimal disruption to teams.
• Create occupancy dashboards and planning models that give leadership a clear view of utilisation, and surface opportunities to use space more efficiently.

Job description

Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers.We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

Our offices need to keep pace with the speed at which we grow. As Workplace Planning Lead, you will shape how our global office footprint evolves, translating headcount plans into seating, space and capacity models across Munich, Berlin and our wider network of sites. You will guide decisions on expansions, relocations and consolidations, partnering with Workplace Managers, Real Estate colleagues and senior stakeholders so that teams always have the space they need to deliver. This is the first global planning layer within our Workplace team, so you will also define the standards, data and ways of working that the function will scale with over the coming years.

The day-to-day

• Build seat, space and capacity planning models that keep every office aligned with headcount growth, and deliver space changes at pace across existing locations
• Forecast workplace demand across all sites, setting the workplace standards, seating strategies and design principles that teams plan against
• Shape real estate decisions on lease renewals, expansions and consolidations, supplying the occupancy data and capacity insights that inform negotiations and location strategy
• Plan and deliver new office openings, relocations, fit-outs and closures together with Workplace Managers, so that transitions happen with minimal disruption to teams
• Create occupancy dashboards and planning models that give leadership a clear view of utilisation, and surface opportunities to use space more efficiently

You should apply if you

• Have planned workplace capacity, workplace strategy, corporate real estate or facilities across a growing organisation
• Have delivered office expansions, relocations or workplace transformations from planning through to occupation
• Translate business growth and headcount forecasts into practical space requirements, using data and simple models to support decisions
• Work effectively across multiple locations and with stakeholders at every level, communicating clearly in German and English
• Make well-evidenced decisions quickly, and adjust plans as priorities shift

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to Have

• Have applied LLMs or AI-enabled workflows to corporate real estate, planning or operational tasks
• Have a background in interior architecture or space planning tools such as AutoCAD, gained in a high-growth or technology environment

Join Helsing and work with world-leading experts in their fields

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns
• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world
• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward
• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts
• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• Competitive salary and VSOP options

• Relocation support: up to €2,500 and 4 weeks temporary accommodation

• Learning: €500/£450 yearly allowance

• Health & wellness: gym membership and mental health support (Nilo.health)

• Social: regularly company events and monthly social allowances

• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers.

• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

These are the core benefits across all locations, there may be additional benefits in certain locations.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.