Workplace Manager

SE3Labs; München; On-site; EUR 65,000 - 95,000; Full time

Benefits offered by this job

31 days paid leave

Team offsites

Fitness and Well‑Being

Job summary

SE3 Labs in Munich is seeking a hands-on workplace manager to keep our fast-moving team running smoothly. You will own core administrative processes across offices, supporting finance, people ops, procurement, and workplace operations.

You will work with Michael and Berk, drive execution, coordinate hardware logistics, plan events, and help scale the company across Europe while maintaining high attention to detail and a proactive mindset.

Qualifications

• Must have native German and strong conversational English.
• Exceptional attention to detail and a structured problem-solving approach.
• Hands-on execution mindset with a focus on delivering core processes.
• Proactiveness and ownership to drive tasks end-to-end.
• Positive, energetic attitude suitable for a fast-growing scale-up.

Responsibilities

• Own daily administrative workflows across office operations.
• Coordinate logistics between Munich office and testing facilities.
• Plan and execute team events and offsites.
• Serve as sparring partner for all departments to optimize operations with AI.
• Manage special operational projects, including opening new offices in Europe.
• Take on additional responsibilities to ensure nothing falls through the cracks.

Skills

Native German

Conversational English

Job description

About SE3

SE3 Labs is building Spatial AI by combining 3D computer vision with large language models (LLMs). We believe the ability to reason about and act within physical space is foundational to unlocking the next generation of automation, from construction to smart infrastructure, and ultimately, defense.

Now, we’re building the physical platform to bring Spatial AI to life. That means high-performance, real-world robotic systems (starting with UAVs) and we’re looking for a hands‑on workplace manager who’s ready to own hands‑on operations at SE3.

About the Role

As workplace manager at SE3 Labs, you will be the operational backbone that keeps our fast-moving company running smoothly. You will own core administrative processes across multiple offices and functions (e.g. finance, people operations, workplace operations, procurement), support leadership in day‑to‑day operations, and ensure that the team can work with focus and speed. You are in charge of building the execution functions with the leadership around the company.
You will work closely with Michael (Chief of Staff) and Berk (Founder's Associate), gaining insight into how a deep‑tech company operates from the inside.

Your Responsibilities

• Own daily administrative workflows: You are in charge of keeping the operational side of the business up and running together with the leadership.

• Coordinate logistics between our Munich office and testing facilities: You ensure smooth operational processes for hardware, equipment, and prototypes delivery.

• Plan and execute team events and offsites: You play a vital organisational part for the team culture by planning and organising the team events. You will build the execution machinery to make it happen.

• Sparrings partner for all departments: We are building an AI‑first company, your input on operations across functions serves as valuable starting point to automate and enhance all functions to the max with AI.

• Special operational projects: You make sure that operationally opening new offices runs smoothly across Europe. Furthermore, you support with coordination and logistics of national and international military exercise participations and testing campaigns.

• Unbounded responsibilities: If you see critical things not happening, you take additional responsibility and make sure nothing falls under the table.

What You Bring

• Must have: Native German and strong conversational English.

• Exceptional attention to detail and a structured, reliable way of solving problems.

• A hands‑on execution mindset: you enjoy getting things done and keeping core processes running.

• Proactiveness and ownership: you see what needs to be done and drive it end‑to‑end without being asked twice.

• A positive, energetic attitude and the ability to work in a dynamic, fast‑growing scale‑up environment.

Perks & Benefits

• 31 days of paid leave: We offer 30 days of annual leave, plus an extra day off to celebrate your birthday.

• Team activities: We organize at least 2x company offsite per year. The last one was at ECCV in Milan and the next one will be in Greece.

• Fitness and Well‑Being: Through our partner E‑GYM Wellpass, we offer you access to a comprehensive fitness program — including premium gyms, climbing, and much more.

Process

1. Intro Call (virtual, 30 minutes with Berk, Founder's Associate): This is our chance to get to know each other. We’ll discuss your background, your motivations, and why you’re interested in SE3 Labs. You’ll also learn more about our mission, the role, and the team.

2. 2nd Interview (virtual, 30 minutes with Michael, Chief of Staff): During this call, we dive a little deeper on the role and our Chief of Staff also wants to get to know you personally

3. Onsite visit: Here, we will go through some responsibilities together as we want to understand how you approach them

4. Dinner/lunch (in person): We would love to get to know you in person and tell you about how we work at SE3.