Workplace Experience Specialist (m/f/d)

Flink; Berlin; On-site; EUR 42,000 - 65,000; Full time

Benefits offered by this job

L&D budget & coaching

26 days vacation

Deutschland Ticket subsidy

Urban Sports Club discount

Company pension options

MyAcademy access

Corporate Benefits

Job summary

Flink is hiring an Office Manager for our Berlin headquarters to greet colleagues and visitors with a warm, professional demeanor. You will own the office, manage front-desk operations, and coordinate with vendors to keep the space secure and efficient.

You will support People & Culture with onboarding, plan events, and handle general admin tasks across the organization to help teams stay productive in a fast-paced startup.

Qualifications

• Proven experience in a similar role, such as Office Management, Front Desk/Reception, Hospitality, or Community Management, preferably in a fast-paced tech or startup environment.
• Exceptional interpersonal and communication skills; you're approachable, articulate, and professional.
• Talent for multitasking and prioritizing, with outstanding organizational skills and a keen eye for detail.
• A proactive, problem-solving mindset—you anticipate needs and take initiative to get things done without constant supervision.
• A genuine passion for people and for building a positive, inclusive workplace culture.
• Proficiency with workplace tools like Google Workspace (G-Suite) and Slack.
• Fluency in German & English is essential.

Responsibilities

• Be the welcoming face of Flink, greeting all employees, candidates, and visitors with a warm and professional demeanor.
• Own the office environment, ensuring our workspace is always pristine, fully stocked, and running like a well-oiled machine.
• Manage all front-desk activities, including mail, deliveries, and guest registration, ensuring security and efficiency.
• Act as the primary point of contact for all office-related needs, from coordinating with vendors and building management to troubleshooting facility issues.
• Champion our company culture by planning and executing engaging office events, team-building activities, and celebrations.
• Support the People & Culture team with new hire onboarding, ensuring a fantastic day-one experience for every new Flinker;
• Provide administrative support across the organization, helping our teams stay focused and productive.

Job description

Company Description

Launched in 2021 with a simple yet bold mission, Flink set out to give people back their most valuable resource: time. We didn't just join the quick commerce race, we defined its potential. By enabling customers to order from a curated selection of over 3,000 groceries and household essentials through our user-centric app, we deliver what people need in minutes. We have fundamentally shifted the retail landscape across Germany and the Netherlands, while embedding sustainability into our core through an all-electric delivery fleet, recyclable packaging, and a focus on reducing food waste.

Company Description

Launched in 2021 with a simple yet bold mission, Flink set out to give people back their most valuable resource: time. We didn't just join the quick commerce race, we defined its potential. By enabling customers to order from a curated selection of over 3,000 groceries and household essentials through our user-centric app, we deliver what people need in minutes. We have fundamentally shifted the retail landscape across Germany and the Netherlands, while embedding sustainability into our core through an all-electric delivery fleet, recyclable packaging, and a focus on reducing food waste.

Today, Flink has evolved from a disruptive startup into a resilient and sustainable powerhouse. In an industry defined by rapid change, we’ve mastered the balance of hyper-efficiency and massive scale. With a network of around 160 hubs, we now bring the Flink experience to more than 22 million people, making us an integral part of the urban infrastructure. This impact is driven by a dedicated team of more than 10,000 colleagues, including a fully employed rider fleet that serves as the backbone of our operations. By generating over €550m in revenue in 2025, we have proven that our model is not only desirable but financially formidable.

Having built a proven foundation, we are now shifting from establishing our presence to accelerating our impact. Backed by prestigious partners like Prosus, Mubadala, Bond, DoorDash, Btomorrow Ventures and REWE, and fueled by fresh investment, we are entering our next major growth phase. We are thinking bigger, expanding our footprint, and refining every link in our value chain.

Our culture is defined by a shared bias for action and the commitment to being 1% better every day. We take ownership, stay close to the frontline, and support one another to ensure we never let another Flinker fail. We celebrate diversity and believe that our multicultural team is our greatest competitive advantage.

Job Description

• Be the welcoming face of Flink, greeting all employees, candidates, and visitors with a warm and professional demeanor;
• Own the office environment, ensuring our workspace is always pristine, fully stocked, and running like a well‑oiled machine;
• Manage all front‑desk activities, including mail, deliveries, and guest registration, ensuring security and efficiency;
• Act as the primary point of contact for all office‑related needs, from coordinating with vendors and building management to troubleshooting facility issues;
• Champion our company culture by planning and executing engaging office events, team‑building activities, and celebrations;
• Support the People & Culture team with new hire onboarding, ensuring a fantastic day‑one experience for every new Flinker;
• Provide administrative support across the organization, helping our teams stay focused and productive.

Qualifications

• Proven experience in a similar role, such as Office Management, Front Desk/Reception, Hospitality, or Community Management, preferably in a fast‑paced tech or startup environment;
• Exceptional interpersonal and communication skills; you're approachable, articulate, and professional;
• Talent for multitasking and prioritizing, with outstanding organizational skills and a keen eye for detail;
• A proactive, problem‑solving mindset—you anticipate needs and take initiative to get things done without constant supervision;
• A genuine passion for people and for building a positive, inclusive workplace culture;
• Proficiency with workplace tools like Google Workspace (G‑Suite) and Slack;
• Fluency in German & English is essential.

Additional Information

• A €1000 annual L&D budget as well as individual coaching options to ensure you have plenty of opportunities to learn, grow and achieve your goals;
• 26 days of vacation, +1 day every year up to a maximum of 30 days;
• A mobility budget of 35 EUR per month for Deutschland Ticket subsidy;
• A discount on your Urban Sports Club membership;
• Attractive company pension options;
• Unlimited access to an e‑learning and development platform, MyAcademy, including online German courses;
• Online discounts with Corporate Benefits and Future Bens;
• A cool discount off your personal Flink orders; be the first to test out new products!
• A modern and dog‑friendly office in the heart of Berlin - lots of delicious lunch spots available within short walking distance.

It is our commitment that every applicant will be evaluated according to their skills regardless of age, gender identity, ethnicity, sexual orientation, disability status, or religion.