Workplace Coordinator

WebHosting; München; Vor Ort; EUR 42.000 - 60.000; Vollzeit

Benefits dieser Stelle

Zusammenfassung

Cloudflare Munich is seeking an Office Coordinator to support day-to-day operations and create a welcoming workspace for 75+ staff. You will be the first point of contact for employees, guests, and vendors, ensuring smooth operations and an emphasis on hospitality.

The role requires 2+ years in office coordination, fluent German, proficient English, and a strong service mindset. On-site full-time in Munich with cross-EMEA collaboration.

Qualifikationen

• 2+ years experience in office coordination or operations.
• Fluent German and proficient English.
• Strong communication and interpersonal skills.
• Detail-oriented, organized, and able to manage 75+ staff.
• Experience supporting a growing office.

Aufgaben

• Be the face of the office for employees, visitors, and vendors.
• Maintain an organized, fully operational office.
• Provide onsite support and handle emails and tickets.
• Manage mail, shipments, and supplies.
• Support internal events and team gatherings.
• Coordinate vendor onboarding and purchasing.
• Assist in onboarding new hires and welcoming international visitors.
• Collaborate with EMEA offices for alignment and remote support.
• Contribute to regional Places team initiatives.

Kenntnisse

Office coordination

Hospitality mindset

Customer service

Strong communication

Tools

Google Workspace

Jobbeschreibung

Cloudflare ·United States, Munich, Germany

On-site Full-time Not specified People

Job Description

About Us

At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world's largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine's Top Company Cultures list and ranked among the World's Most Innovative Companies by Fast Company.

At Cloudflare, we’re not looking for people who wait for a polished roadmap; we’re looking for the builders who see the cracks in the Internet that everyone else has simply learned to live with. We value candidates who have the instinct to spot a "normalized" problem and the AI-native curiosity to create a solution using the latest tools. Our culture is built on iteration, leveraging AI to ship faster today to make it better tomorrow, while ensuring that every improvement, no matter how small, is shared across the team to lift everyone up. If you’re the type of person who values curiosity over bureaucracy, and that AI is a partner in solving tough problems to keep the Internet moving forward, you’ll fit right in.

Available Locations: Munich – Germany (5 days a week in office)

About the role

The Places Team at Cloudflare is looking for a proactive and enthusiastic Office Coordinator
to support and elevate the day-to-day operations of our growing Munich office. In this role, you’ll
be the first point of contact for employees, guests, and vendors – ensuring a welcoming,
well-organized, and high-functioning workspace that reflects our culture and values.
You’ll partner with teams across the region, support local events and programs, and help drive
smooth daily operations with a hospitality mindset and strong attention to detail. This role is
ideal for someone who thrives in fast-paced environments, loves solving problems, and takes
pride in creating great experiences.
This role reports to the Regional Workplace Operations Manager

Responsibilities

• Be the face of the office, warmly greet employees, visitors, candidates, and vendors
• Own the flow of the day-to-day: maintain an organized, tidy, and fully operational office
• Serve as the go-to for onsite support: respond to employee questions, manage email and ticket queues, and handle administrative needs
• Manage incoming mail, including confidential mail handling, and assist with shipments when necessary
• Support internal events and team gatherings, including setup, teardown, and food ordering
• Manage snack and lunch programs, ensuring variety and alignment with sustainability goals
• Order and maintain office and pantry supplies – keeping spaces stocked, functional, and inviting
• Partner with vendors: support onboarding, place purchase orders, and track services
• Flag and triage maintenance or security issues, coordinating resolution with relevant teams
• Support office moves, including desk reconfigurations and seating assignments; contribute to space planning and long-term office growth strategy
• Assist in onboarding new hires and welcoming international visitors
• Collaborate closely with other EMEA offices (especially Paris and Amsterdam) to ensure alignment and provide remote support as needed
• Contribute to regional Places team initiatives and planning efforts

Requirements

• 2+ years of experience in office coordination, hospitality, executive support, or operations in a fast-paced environment
• Friendly, patient, and service-minded, with strong communication and interpersonal skills
• Detail-oriented and highly organized – no task is too small to sweat
• Experience supporting a growing office of 75+ employees
• Proven ability to manage vendors and juggle multiple projects
• Fluent in German and proficient in English
• Confident working independently and as part of a distributed team
• Comfortable using Google Workspace and productivity tools
• Able to commit to being onsite full-time

Project Galileo : Since 2014, we’ve equipped more than 2,400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers–at no cost.

Athenian Project : In 2017, we created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration. Since the project, we’ve provided services to more than 425 local government election websites in 33 states.

1.1.1.1 : We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use – it is the first consumer-focused service Cloudflare has ever released. Here’s the deal – we don’t store client IP addresses never, ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers.