Workplace and Company Operations Manager (m/f/d)

RobCo; München; On-site; EUR 42,000 - 62,000; Full time

Job summary

RobCo, based in Munich, seeks an experienced Office Manager to act as the operational backbone of the Munich office. You will own workplace environment, fleet operations, vendor management, and internal admin workflows to support rapid scaling.

You will drive office organization, automate fleet management, plan travel and events, and ensure safety compliance. Fluency in German and English is required, with onsite work 4–5 days per week and up to one day remote.

Qualifications

• Completed vocational training or a degree in Business Administration, Operations Management, Facility Management, Hospitality or comparable experience.
• Several years of experience in Office Management or Workplace Operations.
• Strong track record in process automation and documentation tools to digitize operations like fleet management.
• High proficiency with tools like Notion, Moss, and Google Workspace.
• Willingness to work onsite at our Munich office 4-5 days (up to) a week (with up to 1 Home Office day per week).
• Culture-aligned mindset (e.g., "Strong ownership mindset", "Hands-on mindset", "Pragmatic working style").
• Very good English skills and fluent German language skills (written and spoken) are required.

Responsibilities

• Drive Office Organization & Front Desk Management: central contact for daily operations, manage communications, maintain representative environment, coordinate cleaning and maintenance.
• Automate & Lead Fleet Management: oversee vehicle fleet, manage leasing, acquisitions, maintenance, and drive process automation.
• Manage Travel & Company Events: plan business trips, hotel bookings, and schedule appointments; organize team gatherings and in-office events.
• Office & Documentation Support: be on-site contact for invoices, cost-center checks, and NDAs; support signatures.
• Ensure Workplace Safety: act as designated safety officer, ensure compliance with health and safety regulations.
• Coordinate External Vendors & Tradespeople: manage third-party providers and suppliers for smooth site ops.
• Automate Operational Processes: digitize workflows using Notion, Claude and Google Workspace.

Skills

Office Management

Process automation

Vendor management

Safety compliance

Hands-on mindset

Education

Bachelor's degree in Business Administration

Vocational training in Operations/Facility Management

Tools

Notion

Moss

Google Workspace

Job description

About the Role at RobCo

RobCo is building the category of Autonomous Industrial Robotics and we're doing it fast. We believe that automating the ordinary frees humans to do the extraordinary, and we're building the end-to-end robotics infrastructure to make that possible - hardware, software, and AI in one stack that just works.

The Role

In this key role, you act as the operational backbone of our Munich office, driving efficiency, structure, and seamless daily execution. You will take full ownership of our workplace environment, fleet operations, vendor management, and internal administrative workflows as we continue to scale rapidly. Your proactive, hands‑on approach directly ensures our team has the support and infrastructure needed to build the future of industrial robotics.

Your Responsibilities

• Drive Office Organization & Front Desk Management: Serve as the central point of contact for daily office operations, managing phone and mail communications, maintaining a representative environment, and coordinating cleaning teams and facility maintenance.
• Automate & Lead Fleet Management: Oversee our entire vehicle fleet by managing leasing companies, vehicle acquisitions, and maintenance, while driving process automation using modern tools.
• Manage Travel & Company Events: Plan and organize business trips, hotel bookings, and appointment scheduling, alongside organizing internal team gatherings, in‑office events, and company‑wide celebrations.
• Office & Documentation Support: Serve as the on‑site point of contact for invoice and documentation collection, checking cost centers, uploading physical invoices in our expense management system, plus occasional in‑person support for signatures and NDAs.
• Ensure Workplace Safety: Act as the designated safety officer, ensuring all health and safety regulations are strictly adhered to, monitored, and continuously optimized.
• Coordinate External Vendors & Tradespeople: Actively manage third‑party office service providers, building managers, and external suppliers to maintain smooth site operations.
• Automate Operational Processes: Continuously evaluate internal administrative workflows, digitizing and streamlining manual tasks leveraging tools like Notion, Claude and Google Workspace.

We're looking for someone who has:

• Completed vocational training or a degree in Business Administration, Operations Management, Facility Management, Hospitality or comparable experience.
• Several years of experience in Office Management or Workplace Operations.
• Strong track record in process automation and documentation tools to digitize operations like fleet management.
• High proficiency with tools like Notion, Moss, and Google Workspace.
• Willingness to work onsite at our Munich office 4-5 days (up to) a week (with up to 1 Home Office day per week).
• Culture‑aligned mindset (e.g., "Strong ownership mindset", "Hands‑on mindset", "Pragmatic working style").
• Very good English skills and fluent German language skills (written and spoken) are required.

Why join RobCo?

• Develop modular, software‑defined robotics solutions with us that set new standards in automation.
• Help us build robots equipped with state‑of‑the‑art AI that perceive their environment, analyze data, and make intelligent decisions in real time.
• As part of a very dynamic and fast‑growing scale‑up, you will take on responsibility from day one, drive your own projects, and see the direct impact of your work.
• Flat hierarchies, open communication, and regular 360° feedback enable fast decisions and support your professional and personal development.
• Wellpass membership (7,200+ studios across Germany), regular team events, and a team that takes both the work and the culture seriously.
• Flexible working hours, a modern office, and - depending on the role - the option to work from home.
• Regular team events - from relaxed beer & pizza nights on the rooftop terrace to shared experiences on ski trips or at Oktoberfest.

About RobCo

Founded in Munich in 2020, RobCo leads the transition toward fully Autonomous Industrial Robotics. Our mission is to deploy RobCo in every factory - solving the industrial labor shortage through end‑to‑end robotics that just works. Powered by Physical AI, our solutions combine a scalable modular hardware architecture with intelligent software that adapts to your use case, improves over time, and requires zero upfront investment through our Robotics-as-a-Service (RaaS) model.

We solve our customers' most pressing pain points - labor shortage, cost pressure, workplace safety, and national reshoring - across the full spectrum of Autonomous Industrial Robotics. With $160M raised from investors including Lightspeed, Lingotto Innovation, and Sequoia, 200+ people globally, and 2.5M+ operating hours in the field, we are deploying robots in factories across Europe and the United States - with our US operations headquartered in Austin, TX, and our RobCo Bay Area Demo Lab in San Francisco.

Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

At RobCo, applicants are selected regardless of ethnic origin, religion, gender, age, disability, or sexual orientation. All decisions throughout the recruitment process are based solely on applicants’ qualifications, skills, knowledge, and experience, as well as relevant business requirements.