Technical Procurement & Supply Chain Manager

Planeteers GmbH; Hamburg; On-site; EUR 90,000 - 130,000; Full time

Job summary

Planeteers in Hamburg is seeking a Technical Procurement & Supply Chain Manager to orchestrate sourcing for our scaling climate‑tech projects. You bridge Engineering, suppliers and project delivery, turning technical requirements into actionable RFQs and contracts.

You will build supplier bases in Germany/EU, own day-to-day procurement, track orders, manage risks, and ensure build-ready parts. Fluent German and English, strong negotiation, and hands-on execution in a fast-moving hardware

Qualifications

• Mid-level to senior experience in technical procurement / supply chain in industrial/hardware settings.
• Proven ability to translate engineering inputs into clear RFQs and supplier scopes.
• Strong track record of procurement execution: RFQ management, POs, tracking, expediting.
• Experience building and managing a supplier base with clear escalation paths.

Responsibilities

• Build and execute a procurement strategy for the new project, including category plans and supplier roadmaps.
• Develop and maintain a supplier database with lead times, terms, quality requirements, and documentation.
• Translate BOMs and specs into supplier-ready scopes and drive offers to closure.
• Lead negotiations on price, delivery, terms, and warranties; finalize contracts and POs.
• Track orders, manage risks, and ensure parts arrive build-ready with proper documentation.

Skills

Technical procurement

Supply chain management

Vendor management

Supplier negotiations

RFQ / PO processes

BOM interpretation

German & English fluency

Job description

Your mission

As Technical Procurement & Supply Chain Managerat Planeteers, your job is to make our new project buildable in the real world: the right components, the right suppliers, the right terms — delivered on time, at the required quality, and at a price that keeps the project scalable.

You sit at the interface of Engineering, suppliers, and project delivery. You understand technical requirements well enough to challenge quotes intelligently, and you own the commercial side strongly enough to negotiate outcomes that protect schedule and budget.

What you will do

1) Build and execute the procurement strategy

• Define and continuously improve our procurement strategy for the new project (make-vs-buy inputs, preferred supplier approach, long-lead planning, dual-sourcing where needed).
• Create category plans and sourcing roadmaps across:
  • Reactor / process equipment (skids, vessels, piping, valves)
  • Instrumentation & controls (sensors, PLCs, cabinets)
  • Construction & installation services (EPC partners, contractors)
  • Consumables & spare parts
  • Logistics, freight, customs (as relevant)
• Set up lightweight but scalable procurement routines (RFQ templates, bid comparisons, approval flows, basic KPIs) that work in a fast-moving build phase.

2) Build a strong supplier base (supplier sourcing, qualification, onboarding)

• Build and maintain a structured supplier database (qualified vendors, capabilities, lead times, commercial terms, quality requirements, documentation standards).
• Identify, evaluate, and onboard suppliers in Germany/EU and beyond; run supplier assessments and align on expectations early (quality, documentation, responsiveness, capacity).
• Establish preferred supplier relationships and clear escalation paths for execution.

3) Own day-to-day procurement execution

• Translate engineering inputs (BOMs, drawings, datasheets, specifications) into clear RFQs and supplier-ready scopes.
• Compare and validate offers for technical and commercial completeness (scope, assumptions, lead times, documentation, certifications) and drive clarifications to closure.
• Lead negotiations (price, delivery, payment terms, warranties, service support, penalties/LDs where applicable) and finalize POs/contracts.
• Manage purchasing end-to-end: PO placement, order confirmations, change orders, partial deliveries, invoice checks (as applicable), and close-out.

4) Track orders, manage risks, and ensure parts arrive “build-ready”

• Run order tracking and expediting: maintain clear visibility on supplier milestones and proactively prevent delays on critical path items.
• Own supply risk management (availability, volatility, single sourcing, quality risks) and implement mitigation plans (alternatives, buffer, redesign triggers with Engineering).
• Coordinate incoming inspection expectations with Engineering/QA (what “OK” means for critical parts), ensure correct documentation is delivered (certificates, manuals, test reports where required), and manage NCRs/returns with suppliers when needed.

5) Develop material flow and warehouse basics (as we scale)

• Establish a pragmatic approach to goods receipt, labeling, and storage so that parts can be found, verified, and issued to builds without chaos.
• Coordinate inventory basics for spares/consumables (min/max levels, reorder points), and support warehouse set-up and organization as the team grows.

Your profile

Must-have

• Mid-level to senior experience in technical procurement / supply chain in an industrial/hardware environment (e.g., process industry, plant engineering, machinery, energy systems, EPC context).
• Strong ability to understand engineering intent and documentation (BOMs, drawings, datasheets) and ask the "right annoying questions" before we place an order.
• Proven track record in procurement execution: running RFQs, placing POs, tracking delivery schedules, expediting, and closing loops until parts are on-site and usable.
• Experience building and managing a supplier base (sourcing, qualification, performance management).
• Strong negotiation skills with suppliers (cost, lead time, terms, quality requirements).
• Fluent in German and English (written and spoken).
• Highly structured and reliable execution style: you keep a clear overview, follow up relentlessly, and close loops.
• Comfortable working hands-on in a scaling climate-tech company: you build process where needed, without slowing things down.

Nice-to-have

• Experience with EPC/installation services procurement and subcontractor management.
• Familiarity with Incoterms, freight forwarding, customs/export documentation.
• Exposure to quality/compliance topics (e.g., CE, FAT/SAT, material certificates, pressure equipment requirements where relevant).
• Experience setting up procurement foundations (templates, preferred supplier lists, KPIs, simple cost models).
• ERP or purchasing system experience.
• Practical experience with warehouse/inventory organization (goods receipt, labeling, basic stock management).

Please note:This position is planned to be filled at the beginning of 2027.

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