Team Assistant in Part-Time (m/w/d)

OKAPI:Orbits; Braunschweig; Vor Ort; EUR 32.000 - 42.000; Vollzeit

Zusammenfassung

OKAPI:Orbits is seeking a Team Assistant in Braunschweig to keep our daily operations running smoothly for a growing team. You’ll create order behind the scenes so colleagues in legal, HR, finance, and leadership can focus on space traffic coordination.

You will manage documents, mail, travel bookings, and office logistics with reliability and initiative, while maintaining a tidy, welcoming office. Strong German (C1) and English (B2) and experience with MS Office, SharePoint, and Outlook are

Qualifikationen

• Must-have: German at C1 level and English at least B2.
• Experience in administrative, office management, or assistant role.
• Strong organizational skills and attention to detail, especially with sensitive documents.
• Reliable, proactive and able to work independently.
• Able to juggle multiple small tasks in parallel.
• Experience with MS Office, SharePoint, and Outlook.

Aufgaben

• Document management across legal, HR, and finance, keeping files organized and accessible.
• Maintain order of incoming and outgoing mail to prevent loss or delay.
• Coordinate travel bookings for conferences and events, including flights and accommodation.
• Manage bookings for the company apartment and keep calendar organized.
• Maintain the office environment, including refreshments and cleaning in coordination with external cleaners.

Kenntnisse

German (C1)

English (B2)

Administrative experience

Organizational skills

Reliable and proactive

Independent working

Multitasking

Tools

MS Office

MS SharePoint

Outlook

Jobbeschreibung

Your mission

As Team Assistant at OKAPI:Orbits, your mission is to keep the daily operations of our growing team running smoothly. You create order behind the scenes, so that colleagues across legal, HR, finance, and leadership can focus on building the future of space traffic coordination without getting bogged down in administrative friction. Through reliability, attention to detail, and a proactive attitude, you make sure documents are where they should be, trips are booked without stress, and the office is a place people enjoy coming to.

Your Tasks And Responsibilities

• Take care of document management across legal, HR, and finance, keeping files organized, complete, and easy to find
• Keep order of incoming and outgoing mail, ensuring nothing gets lost or delayed
• Handle travel bookings for conferences and events, coordinating flights, accommodation, and logistics
• Manage bookings for the company apartment, keeping the calendar organized and avoiding conflicts
• Take care of the office, including ordering snacks and drinks and keeping common areas tidy alongside our external cleaner

Your profile

Must-haves

• German at C1 level
• English at least B2
• Prior experience in an administrative, office management, or assistant role
• Strong organizational skills and attention to detail, especially when handling sensitive documents
• Reliable and proactive, able to work independently and anticipate needs before they become problems
• Comfortable juggling multiple small tasks in parallel without losing track
• Prior experience working with MS Office, especially MS Sharepoint, Outlook and other applications

Nice-to-haves

• Experience with travel booking tools or platforms like Airbnb, Booking.com and other
• Familiarity with basic HR or legal document handling
• Past experience in a startup or fast-paced team environment
• A friendly, approachable attitude, since you'll be a visible point of contact in the office

Why us?

• With a lean hierarchy and small working groups, you define your own way of work including flexible work hours.
• Enabling top-tier engineers and scientists to work on groundbreaking space sustainability challenges.
• Grow continuously with access to training budgets.
• Great team spirit, with company-wide events such as social activities like laser tag, dinners, and team-building outings.
• 30 days of Vacation and Workation
• Bahncard (25 if you live in Brunswick, 50 if you live outside of the city)
• Subsidized Hansefit / Wellpass Membership
• Free Drinks & Snacks in the office (the good ones)
• Bikeleasing
• Company Pension Scheme

About Us

OKAPI:Orbits is at the forefront of space sustainability, addressing some of the most pressing challenges of the space industry: the growing problem of crowded orbital regimes, and the need for more efficient satellite operations. We're providing end-to-end solutions that help various space industry players cover their Space Situation Awareness (SSA), and Space Traffic Management and Coordination (STM & STC) needs. We are committed to safeguarding space missions and access to space for all humanity. Join us on our mission.

Last but not least, we would like to share with you that research shows that women are less likely to apply for a position unless they meet 100% of the listed requirements.

Please know that if it’s your case — but you are passionate about space technology, building reliable software, and contributing to a more sustainable space environment — we strongly encourage you to apply.

OKAPI:Orbits already brings together a highly diverse team, and we actively continue to strengthen this diversity which allows us to achieve higher performance and drive innovation.