Talent Operations Partner

Helsing AI; München; Hybrid; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

VSOP options

Relocation support

Learning allowance

Health & wellness

Social events

Parental leave enhancement

Family support

Job summary

Helsing AI is seeking a Talent Operations Partner to help scale our hiring operations in Munich or London. You will coordinate high-volume interview scheduling, drive ATS projects, and ensure consistent processes across teams while leveraging AI tools to improve efficiency and candidate experience.

You will work hybrid, spending three days per week in the Munich or London office, and collaborate with Talent Acquisition to optimize workflows and reporting.

Qualifications

• Experience supporting recruitment operations in a scaling or high-volume Talent Acquisition environment.
• Ability to coordinate complex, multi-time-zone scheduling with changing priorities.
• Experience organizing cross-team activities, tracking actions and timelines, and flagging risks clearly.
• Proficiency with recruitment tools to manage workflows and improve consistency.
• Strong data interpretation skills to identify actionable improvements.
• Fluent German and English with confidential candidate data handling.

Responsibilities

• Coordinate high-volume interview scheduling across multiple time zones, balancing candidate, interviewer and hiring manager availability.
• Support ATS integration projects by gathering requirements, documenting workflows, coordinating timelines and tracking actions across teams.
• Assist with system configuration, data checks, UAT and issue resolution to support reliable ATS implementation.
• Prepare guidance, templates and training materials to help colleagues adopt new systems and processes.
• Use AI-enabled tools to streamline operational tasks, verify outputs and handle candidate information securely.
• Use reporting tools to track scheduling turnaround times, interview completion rates and pipeline bottlenecks, recommending data-driven improvements.
• Work from the Munich or London office at least three days per week

Skills

Recruitment operations

Time zone scheduling

Project coordination

Data reporting

Bilingual German/English

Tools

Greenhouse

Ashby

Confluence

GoodTime

Job description

Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

As a Talent Operations Partner based in Munich or London, you will help build and improve the operational systems that support Helsing’s hiring as we scale. You will coordinate high-volume interview scheduling across multiple regions and support projects that improve the efficiency and consistency of our recruitment processes. This includes coordinating ATS integration work, supporting system testing and adoption, and using AI-enabled tools and reporting to make operational workflows more effective. By maintaining reliable processes and turning recruitment data into practical improvements, you will help create a smoother candidate experience and enable Talent Acquisition teams to hire effectively.

The day-to-day

• Coordinate high-volume interview scheduling across multiple time zones, balancing candidate, interviewer and hiring manager availability

• Support ATS integration projects by gathering requirements, documenting workflows, coordinating timelines and tracking actions across teams

• Assist with system configuration, data checks, user acceptance testing and issue resolution to support reliable ATS implementation

• Prepare guidance, templates and training materials to help colleagues adopt new systems and recruitment processes

• Use AI-enabled tools to streamline suitable operational tasks, checking outputs for accuracy and handling candidate information responsibly

• Use reporting tools to track scheduling turnaround times, interview completion rates and pipeline bottlenecks, and recommend process improvements based on the data

• Work from the Munich or London office at least three days per week

You should apply if you

• Have supported recruitment operations in a scaling or high-volume Talent Acquisition environment

• Coordinate complex, multi-time-zone scheduling while maintaining accuracy as priorities change

• Organise project activities across teams, track actions and timelines, and communicate risks or blockers clearly

• Use Applicant Tracking Systems and recruitment tools to manage workflows and improve operational consistency

• Use reporting tools to monitor process performance, interpret data and identify practical improvements

• Communicate fluently in German and English, and handle confidential candidate information with car

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to Have

• Experience supporting an ATS implementation, integration or migration

• Experience using Greenhouse, Ashby, Confluence or GoodTime

• Experience using AI-enabled tools to support recruitment operations and process improvement

Join Helsing and work with world-leading experts in their fields

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• Competitive salary and VSOP options

• Relocation support: up to €2,500 and 4 weeks temporary accommodation

• Learning: €500/£450 yearly allowance

• Health & wellness: gym membership and mental health support (Nilo.health)

• Social: regularly company events and monthly social allowances

• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers.

• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

These are the core benefits across all locations, there may be additional benefits in certain locations.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Helsing's Candidate Privacy and Confidentiality Regime can be found here.