Talent Operations Coordinator - 12-month FTC

helsing.ai; München; On-site; EUR 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

VSOP options

Relocation support

Learning allowance

Health & wellness

Social allowances

Parental leave

Family support

Job summary

Helsing is seeking a Talent Operations Coordinator in Munich for a 12-month FTC. You will support high-volume interview scheduling across time zones and operate ATS/tools to manage complex interview loops for virtual and onsite candidates.

Based in Munich, you will be a key contact for candidates and interviewers, ensuring rapid responses and a seamless experience. Fluency in German and English is essential to succeed in a scaling environment.

Qualifications

• Experience supporting a scaling, high-volume talent acquisition function with operational execution.
• Ability to manage complex, multi-time-zone scheduling with precision.
• Excellent written and verbal communication to resolve scheduling challenges quickly.
• Proficiency using Applicant Tracking Systems to improve team efficiency.

Responsibilities

• Support high-volume interview scheduling across multiple time zones with the Talent Operations team.
• Operate ATS and scheduling tools for complex interview loops (virtual and onsite).
• Act as a key contact for candidates and interviewers with rapid, accurate responses.
• Maintain accurate data, templates, and documentation across internal systems.

Skills

German fluency

English fluency

Scheduling at scale

ATS proficiency

Communication

Confidentiality

Tools

Greenhouse

Confluence

GoodTime

Job description

Talent Operations Coordinator - 12-month FTC

• Full-time

Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

As a Talent Operations Coordinator based in Munich, you will work closely with the wider Talent Operations team to support the scheduling engine that keeps our hiring pipelines moving at pace. Interviews span multiple time zones, high volumes of candidates, and fast-moving hiring loops, and you will help turn that complexity into a smooth, well-coordinated process. Your work directly shapes the candidate experience and the speed at which specialists join the teams building our technological advantage in defence AI. By bringing precision and structure to high-volume, multi-region scheduling, you will make a tangible and measurable contribution to how quickly and effectively we secure the talent we need.

The day-to-day

Support high-volume interview scheduling across multiple time zones, working with the wider Talent Operations team to balance candidate, interviewer, and hiring manager availability at pace

Operate Applicant Tracking Systems and automated scheduling tools to manage complex, fast-moving interview loops for virtual and onsite candidates

Act as a key point of contact for candidates and interviewers, ensuring rapid response times and a seamless experience

Maintain accurate, real-time data, documentation, and templates across all internal systems to support quick decision-making

Partner with Talent Acquisition and Talent Operations colleagues to identify scheduling bottlenecks and implement measurable improvements to throughput and turnaround time

Contribute to reporting on scheduling speed, pipeline velocity, and interview completion rates to track operational performance

Be based in our Munich office, minimum 3 days per week

You should apply if you

Have supported a scaling, high-volume talent acquisition function with a focus on operational execution

Manage complex, multi-time-zone scheduling with precision, even when priorities shift quickly

Communicate clearly and can articulate process challenges to propose practical, fast-turnaround solutions

Use Applicant Tracking Systems proficiently to increase team efficiency and throughput

Solve problems in the moment to keep fast-paced pipelines moving without losing accuracy

Are business fluent in German and English, and adapt effectively to a scaling, high-volume environment while maintaining confidentiality

Nice to Have

Operational experience using Greenhouse, Confluence, and GoodTime

• Data-focused approach, with the ability to manage and interpret reports relating to process efficiency

Join Helsing and work with world-leading experts in their fields

Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

Competitive salary and VSOP options

Relocation support: up to €2,500 and 4 weeks temporary accommodation

Learning: €500/£450 yearly allowance

Health & wellness: gym membership and mental health support (Nilo.health)

Social: regularly company events and monthly social allowances

Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers.

Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

These are the core benefits across all locations, there may be additional benefits in certain locations.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.