Specialist for commercial matters relating to the PMO and in-kind projects

Helmholtz Association of German Research Centres; Deutschland; Vor Ort; EUR 50.000 - 65.000; Vollzeit

Zusammenfassung

Eine Forschungsinstitution in Deutschland sucht einen Verantwortlichen für kommerzielle Aktivitäten in der FAIR-Beschaffung. Die Position umfasst die Verwaltung von Bestellungen und die Koordination von In-kind-Projekten. Bewerber sollten einen technischen oder kaufmännischen Hochschulabschluss sowie starke SAP- und Excel-Kenntnisse mitbringen. Sehr gute Deutsch- und gute Englischkenntnisse sind erforderlich. Der Arbeitsort ist in Darmstadt und bietet zahlreiche Benefits zur Unterstützung der Work-Life-Balance.

Leistungen

Mobiles Arbeiten

Betriebliches Gesundheitsmanagement

Zusätzliche Altersvorsorge

Unterstützung bei Fortbildungen

Qualifikationen

• Erfahrung im Bearbeiten von Bestellungen und Verträgen bei internationalen Forschungsprojekten.
• Starke Affinität zu finanziellen Aufgaben.
• Sehr gutes Deutsch und gutes Englisch in Wort und Schrift.

Aufgaben

• Verantwortung für kommerzielle Aktivitäten innerhalb der FAIR-Beschaffung.
• Koordination von In-kind-Projekten und Vertragsvorbereitung.
• Aktualisierung des FAIR-Kostenbuchs als zentrales Management-Tool.

Kenntnisse

SAP Kenntnisse

Excellente Kommunikationsfähigkeiten

Projekterfahrung

Detailorientiertheit

Ausbildung

Technischer oder kaufmännischer Hochschulabschluss

Tools

SAP

Excel

Jobbeschreibung

Area of research

Administrative staff

Starting date

19.12.2025

Job description

The GSI Helmholtzzentrum für Schwerionenforschung in Darmstadt operates one of the leading particle accelerators for science. Currently, the new FAIR (Facility for Antiproton and Ion Research) one of the world's largest research projects, is under construction through international cooperation. GSI and FAIR offer the opportunity to work in this international environment with a team of employees committed to world‑class science.

Posting-id

25.160-6160

Your tasks

• In this position, you will be responsible for commercial activities within FAIR procurement and FAIR in‑kind contributions. In particular, you will handle invoice verification and approval in SAP as well as via email. You will track procurement processes both on the supplier side and within SAP, manage PMO approvals for procurement‑related activities, and create and maintain shopping carts in the SAP system.
• Another key focus of your role will be the coordination of in‑kind projects. This includes preparing contracts with the participating companies (in‑kind providers) and with governmental authorities. You will prepare for and participate in negotiations, especially for critical in‑kind work packages with scheduling or technical challenges. Furthermore, you will monitor contract execution with regard to quality assurance and compliance with delivery schedules. In the event of issues, you will identify root causes in close coordination with relevant stakeholders such as sub‑project managers, the PMO, shareholders, partners, project procurement, and FAIR Legal. You will develop solution proposals and implement preventive and corrective measures to ensure delivery deadlines and successfully resolve complex multi‑factor issues.
• In addition, you will be responsible for FAIR costbook management. You will update the FAIR costbook as a central management tool for FAIR shareholder contributions and prepare the necessary documentation for any changes to the costbook.

Your profile

• You hold a technical or commercial university degree and have proven experience in processing orders and/or contracts related to the provision of goods, equipment, and services within an international large‑scale research project.
• You bring solid project management experience from the execution of complex international large‑scale projects.
• You demonstrate a strong affinity for financial accounting tasks and work with a high level of accuracy and attention to detail. You are confident in handling commercial and administrative processes and have good SAP knowledge. Very good Excel skills complete your profile.
• Excellent communication skills in an international environment are essential for this position. You have a very good command of German, both written and spoken, and a good command of English, both written and spoken.
• Experience in engineering or procurement, ideally in one or more of the following areas—magnets, vacuum (UHV), cryogenics, or accelerator physics—is an advantage.

We offer

You a versatile, varied and challenging position in a more‑than‑adequately equipped workplace with interesting and diverse tasks. Teamwork and a strong willingness to pursue continuous professional development are essential to us. GSI also offers a wide range of benefits to support work–life balance, including mobile working options, corporate health management programs, employee social counseling services, individual training and qualification opportunities, a job ticket for public transport, supplementary pension benefits, additional company leave, and a company sports club, “Schnelle Ionen.”

Contract & salary

The position is limited to 2 years. The salary and benefits are based on the Collective Agreement for the German Public Service (TVöD‑Bund) effective at GSI.

EEO statements

GSI supports the professional development of women. Therefore, women are especially encouraged to apply for the position. Handicapped persons will be preferentially considered when equally qualified.

Further information

Further information about FAIR and GSI is available at www.fair-center.eu and www.gsi.de.

Application

If you find this position interesting and challenging and would like to work in an exceptional, international, strongly technical environment, please send your full application documents with information of your earliest possible starting date and the reference number 25.160-6160 above by 09.01.2026 at the latest via the online portal on our job site: Online Application

Contact

GSI Helmholtzzentrum für Schwerionenforschung GmbH
Abteilung Personal
Planckstraße 1
64291 Darmstadt
Germany