Senior People Operations Specialist

APPLY; Deutschland; Hybrid; EUR 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Agentic Delivery

Inclusive environment

AI Upskilling

Generous vacation policy

Customizable benefits

Flexible work arrangements

Zusammenfassung

APPLY is seeking a Senior People Operations Specialist to join our global People Operations function. You will own HiBob administration, drive data-driven insights, and ensure accurate payroll and compliance across international jurisdictions.

You will design onboarding journeys, manage leaves, escalations, and partner with leadership to deliver scalable employee experiences in a fast-growing, global organization.

Qualifikationen

• Progressive People Operations experience in a global setting.
• Strong data and analytics capability with HR dashboards.
• Advanced Excel skills (VLOOKUP, Pivot Tables, Index/Match).
• Experience with payroll processes and compliance.
• Ability to design onboarding and lifecycle processes.
• Audit-ready mindset with attention to compliance.

Aufgaben

• Manage day-to-day HiBob administration and data quality audits.
• Design and implement HRIS workflows and generate leadership insights.
• Support audit readiness and respond to audit requests with accuracy.
• Own onboarding journey design and end-to-end experience delivery.
• Manage Leave of Absence requests in line with global policy.
• Serve as escalation point for POps Assist issues.

Kenntnisse

HiBob administration

Excel / Google Sheets

Data analytics

Payroll administration

Attention to detail

Tools

HiBob

Jobbeschreibung

ABOUT APPLY

Apply is the Agentic Customer Experience (ACx) partner for the world’s most ambitious consumer and entertainment brands. We bring together deep domain expertise across Retail, CPG, Sports, and Media with AI-native delivery capability, designing and delivering agentic solutions that turn CX vision into commercial reality. We are the partner of choice for brands like Arc’teryx, NFL, Lululemon, and Kraft Heinz. For more information, visit applydigital.com.

LOCATION

APPLY is hybrid/remote-friendly. The preferred candidate should be based in Latin America, preferably working in hours that align to ET (Eastern Timezone) or PT (Pacific Timezone).

Candidates located in Santiago, Chile are able to work out of our Santiago office as remote/hybrid employees. Candidates located outside of Santiago, Chile will be fully remote employees.

THE ROLE

As a Senior People Operations Specialist, you’ll be a cornerstone of our global People Operations function, sitting at the intersection of HRIS administration and people analytics. Reporting into the People Operations Lead, you will drive systems, programs, and employee experiences that keep our People function running accurately and at scale. This is a high-ownership, detail-driven role for someone who thrives on data integrity, process optimization, and delivering a seamless experience across the entire employee lifecycle in a fast-growing, global organization.

RESPONSIBILITIES

HRIS & Systems Administration

• Manage day-to-day HiBob administration, including regular data quality audits and ongoing system integrity monitoring.
• Design and build HRIS workflow enhancements, administer complex edge-case scenarios, and leverage system data to deliver actionable Business Insights to leadership.
• Support audit readiness and respond to internal and external audit requests with accurate, timely documentation.

Employee Experience & Lifecycle

• Own onboarding journey design and end-to-end experience delivery, ensuring a seamless and engaging new-hire experience.
• Initiate, manage, and track Leave of Absence requests in line with global policy and compliance requirements.
• Serve as the tier-2 escalation point for POps Assist cases raised by the specialist team, resolving complex or sensitive issues.

Total Rewards & Benefits

• Administer global benefits programs and run regular reconciliation processes to ensure accuracy and compliance.
• Own total rewards communication and employee education programs that drive awareness and engagement.
• Support quarterly pay equity analysis in partnership with the People Operations Lead.

Payroll Review & Business Continuity

• Supervise overall payroll administration, overseeing end-to-end processing while validating inputs and outputs for absolute accuracy, completeness, and compliance ahead of each cycle.
• Provide backup payroll processing coverage to ensure uninterrupted, on-time payroll when primary payroll resources are unavailable.

Analytics & Insights

• Own the development and tracking of key People metrics, creating dashboards and data models that translate raw HRIS data into strategic analytics and insights for the global team.

REQUIREMENTS

• 5+ years of progressive experience in People Operations or HR Generalist roles, with at least 2+ years at a Senior level within a fast-growing, global organization.
• Proven experience managing the entire employee lifecycle across multiple international jurisdictions (global compliance, benefits, and leave management).
• Expert-level administration experience with HiBob (strongly preferred) or a comparable modern global HRIS (e.g., Workday, BambooHR), including building complex workflows and custom fields.
• Advanced data proficiency: High expertise in Excel/Google Sheets (VLOOKUPs, Pivot Tables, Index/Match) and a proven track record of translating raw HR data into dashboards and executive insights.
• Solid baseline knowledge of global payroll administration and compliance practices (experience supervising or being the final reviewer for payroll cycles).
• High-ownership mentality: Ability to step up as a proxy/backup for the People Operations Lead and make sound decisions independently.
• Tier-2 Problem Solver: Experience handling sensitive employee relation escalations or complex leave/benefits cases with empathy and discretion.
• Audit-ready mindset: Exceptional attention to detail with experience preparing compliance data for internal or external auditors.

Nice to Have

• Experience supporting global teams or working across multiple countries.
• Familiarity with employer of record models or tools like Deel, Remote, or Oyster.
• Exposure to DEI, wellness, or internal communication initiatives.

LIFE AT APPLY

People are at the core of everything we do at APPLY. We provide you with modern tools, systems and approaches, value your time, safety, and health, and strive to build a work community where you can thrive and grow. Here are a few benefits we offer to support you:

• Agentic Delivery: Our people work in a modern way to deliver client outcomes. Broaden your skills on a range of engagements with international brands that have a global impact.
• An inclusive and safe environment: We’re truly committed to building a culture where you are celebrated and everyone feels welcome and safe.
• AI & Strategic Upskilling: Accelerate your professional growth with generous training budgets and mentorship, with a specific focus on Agentic AI expertise and the critical human skills required for the future of work.
• Generous vacation policy: Work-life balance is key to our team’s success, so we offer ample time away from work to promote overall well-being.
• Customizable benefits: Tailor your extended health and dental plan to your needs, priorities, and preferences.
• Flexible work arrangements: We work in a variety of ways, from remote, to in-office, to a blend of both.

APPLY is a safe, respectful, and inclusive community where differences are celebrated. We are committed to equal opportunity and fostering a workplace where everyone belongs. Learn more in our Diversity, Equity, and Inclusion (DEI) section. For recruitment accommodations, please email [e-mail].