Senior Payroll Specialist

EngineersOfAI; München; On-site; EUR 50,000 - 70,000; Full time

Job summary

EngineersOfAI in Munich is seeking a Senior Payroll Specialist to manage payroll data preparation for our international entities, focusing particularly on the DACH region. In this role, you will collaborate closely with the Payroll Team Lead, HR, and Finance to ensure accurate and timely payroll processing, driving process improvement and compliance.

The position offers an opportunity to grow within a mission-driven team, contributing to effective payroll management while supporting the development of junior colleagues.

Qualifications

• Experience in payroll processing with a focus on compliance.
• Strong detail orientation and ability to consolidate payroll data.
• Familiarity with payroll systems and financial processes.

Responsibilities

• Prepare and consolidate payroll data across multiple entities.
• Ensure timely and accurate submission of payroll inputs to the tax adviser.
• Support payroll infrastructure scaling and lead compliance efforts.

Job description

Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer‑facing programme managers. We are looking for mission‑driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

Payroll at Helsing is not a back‑office function — it is a foundation of trust. As a Senior Payroll Specialist, you will own the preparation and delivery of accurate, compliant payroll data across our international entities, with a particular focus on the DACH region. At Helsing, payroll is processed in partnership with an external tax adviser (Steuerberater); your role is to ensure that everything upstream of that process is precise, complete, and delivered on time. Working closely with the Payroll Team Lead, HR, and Finance, you will ensure our payroll infrastructure scales with us as we grow. This is a role with genuine scope: you will lead on statutory compliance, act as the primary escalation point for complex payroll matters, drive process improvement through automation and HRIS integration, and support the development of junior colleagues. The work is detailed, consequential, and sits at the intersection of people, finance, and operations.

The day‑to‑day

• Prepare and consolidate payroll data across multiple entities and regions, ensuring all inputs delivered to our external tax adviser are accurate, complete, and submitted on time