Senior Executive Assistant – Secretary General Department (M/F/X)

Manpower Luxembourg S.A.; Konz; Vor Ort; EUR 60.000 - 80.000; Vollzeit

Zusammenfassung

A recruitment agency in Luxembourg is seeking an Assistant Secretary for the Secretary General's department. The role involves managing schedules, coordinating meetings, and supporting administrative tasks in a highly international environment. Candidates should have at least 3 years of experience, a Bachelor's degree, and excellent skills in MS Office and English. The contract duration is 5 to 6 months, starting in March 2026. This position offers the opportunity to work in a diverse and multicultural setting.

Qualifikationen

• Minimum 3 years of experience in a similar role, ideally in a multinational or institutional environment.
• Experience in the public sector is a plus.
• Knowledge of video conferencing systems is an asset.

Aufgaben

• Manage and maintain the business calendar of the Secretary General and the Heads of Division.
• Organise, coordinate and follow up all secretarial and administrative activities for the department.
• Attend meetings and take minutes when required.

Kenntnisse

MS Office (Outlook, Word, Excel, PowerPoint)

Fluent English

Excellent communication and interpersonal skills

Organizational abilities

Team spirit

Ausbildung

Bachelor’s degree or equivalent level of education

Tools

MS Teams

WebEx

SharePoint

Oracle Fusion

Jobbeschreibung

Manpower is looking for an Assistant Secretary General Department for a client specialized in European financial governance located in Luxembourg.

Your missions

• Manage and maintain the business calendar of the Secretary General and the Heads of Division
• Organise, coordinate and follow up all secretarial and administrative activities for the department
• Act as a key liaison for internal and external correspondence, ensuring professional and timely communication
• Organise Board and Committee meetings, video conferences and internal/external meetings (agendas, rooms, documents, equipment)
• Assist in the organisation of internal and external events
• Attend meetings and take minutes when required
• Prepare, edit and format documents and presentations
• Manage filing systems, databases and archiving (digital and physical)
• Organise business travel and manage expense reimbursements
• Support recruitment and procurement processes through interview scheduling
• Act as a back-up to the Personal Assistant of the Secretary General
• Provide additional administrative support to Members of the Management Board when needed

Your profile:

• Bachelor’s degree or equivalent level of education
• Minimum 3 years of experience in a similar role, ideally in a multinational or institutional environment
• Excellent command of MS Office (Outlook, Word, Excel, PowerPoint)
• Knowledge of MS Teams, WebEx and video conferencing systems is an asset
• Knowledge of SharePoint and Oracle Fusion is an asset
• Experience in the public sector is a plus
• Fluent English, both written and spoken; additional EU languages are a strong asset
• Excellent communication and interpersonal skills
• Strong organisational abilities, resilience and flexibility
• Team spirit and ability to work in a diverse and multicultural environment

What Client Offers:

• Expected start date: March 2026
• Contract duration: 5 to 6 months
• Highly international and institutional working environment
• Interested in this opportunity? Apply now!