QMS Systems Specialist

Actalent; Deutschland; Hybrid; EUR 30.000 - 43.000; Vollzeit

Benefits dieser Stelle

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Paid time off

Zusammenfassung

Actalent is seeking a Quality Management Systems Specialist in Lakeville, MN to support administration, maintenance and continuous improvement of the QMS across certifications, regulatory programs and digital platforms.

The role administers and maintains QMS databases (SharePoint, Intelex), coordinates certification activities, and serves as liaison with auditing bodies, ensuring documentation is accurate and accessible for stakeholders in a hybrid work setting.

Qualifikationen

• 1–2 years in documentation management or quality systems.
• Knowledge of QMS, QFS, regulatory requirements, and document control.
• Understanding of labeling and specifications in food-related QA.

Aufgaben

• Administer and maintain QMS systems and databases (SharePoint, Intelex).
• Oversee SharePoint sites for quality and food safety, ensuring accuracy and navigation.
• Manage database access, data integrity and configuration.
• Coordinate admin activities for cross-functional integration projects.
• Support audits and certification activities for Kosher, Organic, Non-GMO, Gluten Free, etc.
• Liaise with certification agencies, auditors, inspectors and accrediting bodies.

Kenntnisse

Documentation management

Quality management systems

Regulatory requirements

Labeling and specifications

SharePoint administration

Intelex system modules

Audits coordination

Ausbildung

Bachelor's degree in Food Science, Nutrition, Biology, Chemistry

Tools

SharePoint

Intelex

Jobbeschreibung

Quality Management Systems Specialist

Long Term Opportunity | Offers Benefits | Hybrid

Job Description

The Quality Management System's (QMS) Coordinator supports the administration, maintenance, and continuous improvement of Quality Management System (QMS) programs, systems, and compliance activities. This role provides operational and systems support across certifications, regulatory registrations, digital platforms, and KPI tracking, ensuring that documentation and resources are accurate, up-to-date, and easily accessible to relevant stakeholders.

Responsibilities

• Administer and maintain QMS systems and databases, including SharePoint sites and Intelex system modules.
• Oversee the Quality and Food Safety SharePoint sites, ensuring content accuracy, logical structure, and ease of navigation.
• Serve as the primary administrator for database management, including user access, data integrity, and configuration.
• Coordinate administration activities such as cross-functional integration projects and system optimization initiatives.
• Support maintenance, troubleshooting, data accuracy, and functionality of Quality Management systems and tools.
• Coordinate third-party certification programs and maintenance activities for Kosher, Organic, Non-GMO Project, Gluten Free, and other certifications.
• Track documentation and renewal timelines, and support audit preparation activities for certification and regulatory programs.
• Act as primary or backup liaison with certification agencies, auditors, inspectors, and accrediting bodies.

Additional Skills & Qualifications:

• Bachelor's degree in Food Science, Nutrition, Biology, Chemistry, or a related field of study.
• 1–2 years of experience in documentation management, quality management systems, or a related.
• Knowledge of Quality Management Systems, Quality and Food Safety (QFS), regulatory requirements, document control, labeling, and specifications.

Work Environment

The standard schedule is Monday through Friday, 8:00 AM to 5:00 PM. Local candidates follow a hybrid work model of three days onsite and two days remote, with remote work typically on Mondays and Fridays and onsite work Tuesday through Thursday at the Lakeville office.

Job Type & Location

This is a Contract to Hire position based out of Lakeville, MN.

Pay and Benefits

The pay range for this position is $25.00 - $36.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Lakeville,MN.

Application Deadline

This position is anticipated to close on Sep 14, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.