Project Coordinator- On-Site (m/f/d)

Numa; Berlin; Hybrid; EUR 40.000 - 60.000; Vollzeit

Benefits dieser Stelle

Career development opportunities

Complimentary stay

Exclusive discounts on apartments

Zusammenfassung

A dynamic hospitality brand in Berlin is seeking a Project Coordinator to oversee on-site activities for project launches. This role requires strong organisational and communication skills, with fluency in English and German being mandatory. The candidate will act as the main contact for stakeholders and ensure timely project completions. Opportunities for professional growth are available, along with perks like complimentary stays and exclusive discounts on stylish accommodations.

Qualifikationen

• Willingness to travel up to 80% and work on-site for longer periods.
• Previous experience in hotel operations, project coordination or project management is preferred.
• Ability to build and maintain relationships with external parties and stakeholders.

Aufgaben

• Coordinate all on-site activities related to a project launch.
• Act as the main on-site contact for all stakeholders.
• Ensure all tasks in the launch phase are completed on time and budget.

Kenntnisse

Fluent in English

Fluent in German

Organisational skills

Communication skills

Ability to manage multiple projects

Technical and creative thinking

Tools

Google Suite

Asana

Notion

Jobbeschreibung

About Numa

Hey there! We’re Numa, a forward-thinking hospitality brand redefining how people discover cities. We create spaces where simplicity meets innovation, offering thoughtfully designed rooms, studios, and apartments in the heart of Europe’s most vibrant neighbourhoods. We’re not just transforming the guest experience—we’re revolutionizing the hospitality industry from the inside out. Our cutting‑edge technology streamlines operations, delivering unparalleled value with no hidden fees—just real, quality experiences. At Numa, we believe that travel should be curious and authentic, and we bring those same values to our work culture. As part of our team, you’ll experience a dynamic and supportive environment where creativity thrives, and your contributions make a real impact. We’re committed to fostering a diverse, inclusive, and equitable workplace where every voice is valued, and different perspectives fuel our innovation.

About the role

• Responsible for coordinating all on‑site activities related to a project launch under the supervision of the Project Manager.
• Act as the main on‑site point of contact for all stakeholders involved in the project, working closely with the management team to ensure a successful project launch.
• Ensure all tasks in the launch phase are completed on time, on brand, and within budget.
• Communicate regularly with the Project Manager and within Numa, providing updates on progress and addressing any issues that arise.
• Ensure safety regulations are adhered to on‑site.
• Organise and schedule deliveries, checking quantities, quality, and accuracy of items received.
• Coordinate the distribution and installation of furniture, artwork, signage, ICT, and other necessary items.
• Supervise and coordinate the installation of broadband, TVs, and other technology on‑site.
• Identify and coordinate contractors, including electricians, plumbers, handymen, and other professionals needed to resolve on‑site issues.
• Research and onboard new suppliers for housekeeping, breakfast services, linens, etc., particularly for new markets.
• Supervise the deep cleaning process and ensure the property is clean and ready for guests before opening.
• Support in organising permits for signage, parking, city tax, police registration, and other relevant items required for the project.

About you

• Willingness to travel up to 80 % and work on‑site for longer periods over the project duration (in Northern Europe).
• Willingness to handle multiple projects at once, including travel between projects.
• Fluent in English and German is mandatory (C1 level or native). Additional languages (Spanish, Portuguese, French, Czech, or Italian) are a plus.
• Previous experience in hotel operations, project coordination or project management is preferred.
• Strong organisational and communication skills.
• Ability to work in a fast‑paced environment, manage multiple projects, and prioritise tasks effectively.
• Ability to build and maintain relationships with external parties and stakeholders.
• Technical and creative thinking, with a keen eye for detail.
• Experience using project management tools (Google Suite, Asana, Notion, etc.) is a plus.

About our offer

• Empower your career: Thrive in a fast‑paced, collaborative environment where your ideas help shape our future. Enjoy opportunities for professional growth and build a fulfilling career path.
• Experience our brand: Immerse yourself in the Numa lifestyle with a complimentary stay. Share the love with friends and family through exclusive discounts on our stylish apartments. Connect with a global community of colleagues at our inspiring team‑building events.

Numa values the diversity of the people it hires and serves. Diversity at our company means fostering a workplace in which individual differences are recognised, appreciated, respected and responded to in ways that fully develop and utilise each person’s talents and strengths. We therefore welcome applications from people of all races, ethnicities, disability statuses, ages, religions, gender identities, and sexual orientations.

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