People Operations & Payroll Specialist (m/w/d)

Epassi; Bremen; On-site; EUR 52,000 - 78,000; Full time

Job summary

Epassi is hiring a People Operations & Payroll Specialist to join our offices in Hamburg, Bremen or Munster. You will own the end-to-end payroll cycle for Germany and support HR operations across the employee lifecycle.

You will ensure data accuracy, compliance with GDPR and tax rules, and collaborate with Finance, IT and HR as part of a cross-functional team.

Qualifications

• Processes monthly German payroll and related statutory filings.
• Maintains accurate employee data in HiBob and handles onboarding/offboarding.

Responsibilities

• Independently manage monthly payroll for Germany from start to finish.
• Handle payroll inputs: hires, leavers, changes, absences, benefits and deductions.
• Maintain employee data in HiBob and respond to employee questions on payroll issues.

Skills

Payroll processing

HiBob HRIS

DATEV

GDPR compliance

Tax & social security understandings

Contract management

Onboarding

Tools

HiBob

DATEV

Ticketing system

Job description

We are Europe’s leading provider of employee benefits technology.

Millions of employers and staff use Epassi’s digital and mobile solutions to seamlessly redeem employee benefits across our unrivalled merchant network.

Epassi - Wellbeing that works!

Epassi (formerly Hansefit in Germany), Europe's leading provider of employee benefits, brings Finnish wellbeing to Germany!

Epassi Sports, a unique corporate fitness product, is our foundation, with a growing variety of benefits as our long-term goal. All of it is bundled in a single app. Epassi is built for companies that know satisfied employees contribute to business success, for employees looking for flexible solutions for their everyday lives, and for partners aiming for sustainable growth. Find out more at epassi.de.

We are hiring a People Operations & Payroll Specialist. Location is in one of our offices in Hamburg, Bremen or Munster.

Your mission with us

In this role, you are a central part of how we support every employee. You deliver the best employee experience and keep the operational People machinery running. You are the first point of contact for all questions about the employment relationship. You keep contracts and documents up to date. You make sure everyone is paid on time and correctly. You give clear answers when they are needed. For most employees, this is what good People support means.

You are joining at a real turning point. Operational work is moving from the country teams into a company-wide People Operations & Architecture team. So you will do more than keep operations running. You will help build them.

Your area of responsibility

Payroll

• Independently run the monthly payroll for Germany from start to finish, so that all employees are paid correctly and on time
• Collect and process all payroll inputs, including hires, leavers, salary changes, bonuses, absences, benefits and deductions
• Perform payroll calculations, review results, analyze variances and make corrections before finalization
• Create payment files, carry out the required checks and approvals, and reconcile with Finance
• Manage registrations and deregistrations, tax information, social security contributions and other statutory payroll requirements
• Submit required reports and declarations to authorities, health insurance providers and other external bodies
• Manage local benefits and answer employee questions about salary, deductions, taxes and social security
• Carry out year-end activities, statutory reporting, certificates and audit requests
• Update payroll documentation, track legal changes and optimize recurring or manual steps

People Operations

• Manage employees across the full lifecycle, including contracts, onboarding, contract changes, absences and offboarding
• Maintain accurate employee data and documents in HiBob: complete, up to date and compliant
• Handle requests from employees and managers through our ticketing system, in line with agreed service standards
• Advise employees, managers and other stakeholders on People processes and local labor law requirements, escalating complex or sensitive cases
• Update local policies, templates, process documentation and knowledge base content
• Handle employee data securely in accordance with GDPR and local requirements
• Collaborate with People, Finance, IT and other teams for a smooth employee experience
• Independently deliver smaller improvement projects on documentation, data quality and process consistency, and contribute to cross-market and cross-functional standardization initiatives
• Identify repetitive tasks and help simplify, document or automate them, including covering other markets where needed
• Share knowledge with newer team members and support them in navigating processes and tools

Responsibilities may evolve as the People Operations service and Epassi continue to grow.

What You Will Do Day To Day

• Independently run the monthly payroll cycle in DATEV, including all inputs, calculations, checks and corrections
• Manage reporting, tax and social security matters, and communicate with authorities and health insurance providers
• Maintain employee data and keep HiBob records current and accurate
• Handle employee and manager requests through the ticketing system
• Create and update contracts, templates and process documentation
• Collaborate with People, Finance and IT for a smooth employee experience
• Spot compliance issues and escalating complex cases
• Contribute to year-end closing and the annual wage tax reconciliation (Lohnsteuerjahresausgleich)