People Experience Project Lead

Epassi; Hamburg; Hybrid; EUR 48,000 - 83,000; Part time

Job summary

Epassi, a leading European wellbeing and employee benefits platform, is hiring a People Experience Project Lead on a fixed-term hybrid contract. You will drive flagship events, internal communications, and culture activation across multiple markets, collaborating with marketing, employer branding, and external agencies to deliver memorable experiences for 1,000+ colleagues.

You will manage budgets, coordinate vendors, and shape brand-aligned experiences while ensuring seamless internal

Qualifications

• Extensive experience managing vendors and agencies for large-scale events.
• Track record delivering major events across multiple markets.
• Experience planning events across multiple locations or markets.
• Confident managing event budgets and financial tracking.
• Strong logistics and project management skills across complex programs.
• Excellent written and verbal communication abilities.
• Experience creating content and running internal communications.
• A strong eye for brand and experiential design, collaborating with marketing.
• Experience activating culture or employee engagement through events.
• Ability to turn abstract ideas into practical, memorable experiences.
• Experience in fast-moving or multi-market organisations.
• Proficiency with Google Workspace and Microsoft 365.

Responsibilities

• Flagship event delivery across all-company initiatives from kickoff to delivery.
• Coordinate with event agencies on logistics, on-site planning and suppliers.
• Plan, track and report on event budgets and spend.
• Collaborate with Marketing and Employer Brand to shape event concept and brand materials.
• Design attendee experiences and event layouts aligned with Epassi’s brand.
• Translate culture and values into concrete moments at events and in communications.
• Develop internal communications plans before, during and after major events.
• Support local market events and activities with scalable templates and budgets.

Skills

Vendor management

Event delivery

Multi-market planning

Budget management

Logistics project management

Communication skills

Internal communications

Brand & experience design

Culture activation

Stakeholder management

AI tools usage

Google Workspace

Microsoft 365

Tools

Google Workspace

Microsoft 365

Job description

Epassi is Europe's leading digital employee benefits platform. We make employee benefits easy enough that people actually reach for them. An app that's always in your pocket. A network of 100,000+ service providers — gyms, restaurants, culture, transport, wellbeing and more — wide enough to fit every lifestyle, not just the average one. And we actively work to turn passive benefit holders into engaged employees.

36 million employees, 50,000 employers, 100,000+ service providers. Local in nine markets, built on one platform.

The Financial Times has named us one of Europe's fastest-growing companies four years running. Backed by TA Associates and Warburg Pincus.

Epassi — Wellbeing that works.

People Experience Project Lead

Do you want to shape how people experience working at Epassi, from a company-wide event that brings 1,000+ colleagues together to everyday moments in our local offices? Do you love turning a brand and a vision into something people feel? If yes, then keep reading and join us to make an impact in a fast-paced and dynamic environment where you’ll play a key role in boosting everyday wellbeing, at home, at work. Everywhere!

Epassi’s purpose is to boost everyday well-being. We are a leading provider of employee benefit solutions across Europe. We were established in Finland in 2007, and in 2008 we were the first company to launch a mobile-payable employee benefit payment solution in Europe. Since then, we have consistently grown, diversifying our products and introducing our services into new markets. Epassi has been awarded by the Financial Times as one of the fastest-growing companies in Europe on multiple occasions.

We are currently hiring a People Experience Project Lead on a fixed term contract, starting immediately. This position is until the end of March 2027.

Your mission at Epassi

This is a chance to help shape how a fast-scaling company feels from the inside.

Epassi is growing from a group of acquired businesses into one company, and the way people experience Epassi day to day is a big part of that story. In this role you’ll lead our People experience work across three areas: our flagship all-company event, internal communications, and events and activities in our local markets.

The biggest project is in March, when we bring 1,000+ people together to align, connect and celebrate what makes us uniquely Epassi, and to get ready for the next stage of our journey. You’ll lead it, working with our event agency on logistics, on-site planning and design, and with Marketing and Employer Brand to turn our vision into something people feel.

Around that, you’ll keep our internal communications moving and support office events and activities across our markets, so that culture is something people feel all year round.

You’ll build strong relationships with agencies, vendors and local teams, manage stakeholders across the business, and see your work come to life in front of the whole company.

Your Responsibilities Will Be

Flagship event delivery

• Lead the project plan for the all-company event, from kick-off to delivery
• Manage the event agency across logistics, on-site planning and suppliers
• Plan, track and report on a large event budget

Experience And Brand

• Work with Marketing and our Employer Brand lead on the event concept and brand materials
• Shape the event layout and the attendee experience
• Make sure everything we create sounds and feels like Epassi: contemporary, human and warm

Culture activation

• Translate Epassi’s culture and values into concrete moments, formats and activities, at the event and beyond
• Create ways for colleagues from different businesses and markets to connect, share stories and feel part of one Epassi
• Work with People, Marketing and Employer Brand to make sure culture themes carry through our communications
• Gather feedback and pulse insights to see what landed and what to carry forward

Internal communications

• Build the communication plan around the all-company event, before, during and after
• Plan and deliver day-to-day internal communications, from company updates to campaigns and announcements
• Keep our internal channels active, consistent and on brand across markets

Local Market Experience

• Support office events and activities in our local markets, working with local teams and office leads
• Provide simple frameworks, templates and budgets so local teams can run great events with consistent quality
• Share ideas and learnings across markets so good practice travels

You’ll be set up for success if you have

• Extensive experience managing vendors and agencies
• A track record of delivering large-scale events
• Experience planning events or activities across multiple locations or markets
• Confidence managing event budgets and financial tracking
• Strong logistics and project management skills
• Excellent communication skills, written and verbal
• Experience creating content and running internal communications
• A strong eye for brand and experience design, and the ability to work closely with marketing and employer brand colleagues
• Experience activating culture, values or employee engagement through events or internal campaigns
• Ability to turn abstract ideas like values and purpose into practical, memorable experiences
• Experience working in a fast-moving or multi-market organisation
• Proficiency in Google & Microsoft Workspace
• Active use of AI tools to work at pace, from drafting communications to planning and tracking

You’ll thrive here if you

• Enjoy a fast pace, a big, visible project with a hard deadline, and a steady stream of smaller priorities alongside it
• Love bringing a brand and a vision to life
• Care about culture and enjoy helping people feel connected and proud of where they work
• Start with the attendee or colleague and think through how people will experience each moment
• Build trust quickly with agencies, vendors, local teams and internal partners
• Manage your own workload and stay calm when several things land at once

Why you should join us

• Epassi is scaling from a group of acquired businesses into one high-growth company, and this is a defining moment in that story
• You’ll help shape how Epassi’s culture is experienced across markets as we grow into one company
• You’ll own a large, visible project from start to finish, alongside broader people experience work
• You’ll work directly with senior leaders and gain real experience managing stakeholders at every level
• You’ll build lasting relationships with agencies, vendors and colleagues across our markets, and see your work land in front of the whole company

The details

• Reports to: Organisational Performance and Growth Director
• Location: Any Epassi office (hybrid) or remote. You must have the right to work in the location you apply for.
• Contract: Fixed term, 3–4 days a week
• Duration: Immediate start through to the end of March 2027