People Associate (M/F/D)

Remotely; Berlin; Vor Ort; EUR 35.000 - 49.000; Vollzeit

Benefits dieser Stelle

Relocation package

German language classes

30 days annual leave

Remote-hybrid working in Germany

Zusammenfassung

Transparency International Secretariat in Berlin is seeking a People Associate to provide HR operations support across the employee lifecycle. You will manage payroll coordination, HR data, and employee documentation, and support benefits administration in a hybrid work setting.

The role reports to the Head of People & Culture and requires 2+ years in HR administration, with German employment knowledge beneficial.

Qualifikationen

• 2+ years in HR administration or similar role
• Academic qualification or training in HR or business administration
• Experience with HRIS and employee data management
• Experience with payroll administration and benefits processes
• German employment administration knowledge is a plus
• Fluent German and English, written and spoken

Aufgaben

• Manage central HR inbox and respond to employee queries
• Prepare and manage employee documentation and HR correspondence
• Maintain accurate HR records in HRIS and personnel files
• Coordinate monthly payroll and liaise with external providers
• Administer employee benefits programs
• Support visa and work authorization processes with authorities

Kenntnisse

HR administration

HR operations

Payroll administration

HR data management

German employment practices

English communication

Microsoft Excel

Interpersonal skills

Ausbildung

HR certification / degree

Business Administration

Tools

HRIS

Payroll software

Jobbeschreibung

ABOUT THE ROLE

The Transparency International Secretariat is currently seeking a People Associate (m/f/d) to join the People & Culture Team.

The People Associate plays a key role in ensuring the efficient delivery of People & Culture operations and services across the Secretariat. The role provides employee-facing support, coordinates payroll administration, maintains HR data and records, manages employee benefit processes, and supports immigration and employment administration. The position acts as a central point of contact for employees and collaborates closely with People Business Partners, Finance, external service providers, and public authorities.

OVERVIEW OF KEY DIMENSIONS

Role purpose: To provide high-quality HR operational and administrative support across the employee lifecycle, ensuring accurate payroll administration, employee documentation management, benefits administration, HR systems maintenance, and employee support services.

Team: People & Culture

Reporting line: Head of People & Culture

Salary band: According to TI‑S internal salary structure; this position is aligned with band PF1, with a salary range of EUR 35.175--49.035 gross per year. Final salary placement will be determined based on the number of years of relevant professional experience.

Starting date: ASAP

Contract duration: We are currently able to offer a fixed-term contract for a period of two years. The aim is to offer permanent employment in a stable and long-term working relationship.

Working hours: full time [100%; 40 hours per week] / Part time on request

Location: Berlin, Germany / Hybrid

MAIN ACCOUNTABILITIES OF THE ROLE

The People Associate will:

• Manage the central HR inbox, responding to employee questions and requests and ensuring a high level of service and timely follow-up
• Prepare and manage employee documentation, including employment certificates, parental leave confirmations, reference letters, and other HR correspondence
• Maintain accurate and up-to-date employee records in the HR information system (HRIS) and personnel files, ensuring data quality, completeness, and compliance with record-keeping requirements
• Coordinate the monthly payroll administration process and ensure timely submission of payroll information to external payroll providers
• Administer employee benefit schemes, including meal voucher programs and corporate sports memberships
• Provide administrative coordination and document management support related to visa, residence permit, and work authorization processes, liaising with employees, authorities, and external stakeholders as required
• Collaborate closely with People Business Partners, Finance colleagues, external advisors, and relevant public institutions
• Contribute to process improvements, documentation, and standardization of HR administrative procedures
• Support additional operational People & Culture priorities and projects as required.

CANDIDATE PROFILE

Experience & Qualifications:

• At least 2 years of professional experience in HR administration, HR operations, or a comparable role
• Relevant academic qualification, professional certification, or vocational training in Human Resources, Business Administration, or a related field, or equivalent professional experience in HR operations and administration
• Experience working with HR information systems and employee data management
• Experience supporting payroll administration and benefits processes
• Experience working in an international, multicultural, and mission-driven environment is an advantage
• Knowledge of German employment administration practices is desirable

Skills & Competencies:

• Strong organizational skills and ability to manage multiple priorities and deadlines
• Excellent interpersonal and customer-service-oriented communication skills
• High level of accuracy and attention to detail
• Fluent German and English skills, both speaking and written
• Ability to work independently while maintaining close collaboration with colleagues and stakeholders
• Ability to handle sensitive and confidential information with discretion
• Proficiency with Microsoft Office applications, particularly Excel

Personal Attributes:

• High level of integrity, professionalism, and reliability
• Service-oriented and proactive approach
• Strong sense of ownership and accountability
• Adaptability and flexibility in a dynamic environment
• Collaborative mindset and willingness to support colleagues across functions
• Commitment to Transparency International's mission and values.

WHAT WE OFFER

By joining the Transparency International Secretariat, candidates can expect:

• the opportunity to become part of the global movement against corruption and make a positive contribution to the work of TI in the field of transparency and accountability working on a wide range of relevant and challenging issues
• a role with purpose, working in a team of engaged and enthusiastic colleagues in the field of anti-corruption united by the desire to curb corruption and achieve meaningful impact
• a dynamic, flexible and international working environment with peers representing 45+ different nationalities
• a high degree of collaboration and autonomy in a lean and agile organisation with flat hierarchies, streamlined decision- making processes and a shared leadership culture with servant leadership philosophy

Staff at TI-S enjoy a competitive compensation & benefits package designed for staff well-being and work life balance, incl.:

• relocation package incl. sponsorship of work permit if needed and eligible
• financial contribution to German language classes
• generous time off with 30 days of annual leave per year and flexible working times around core hours
• remote-hybrid working model from within Germany
• the possibility of Work from Abroad for periods of time (currently for up to 30 working days per calendar year)
• Friday afternoons are alternatively free or meeting-free during the summer months
• Pluxee food vouchers with plenty of options near the office for reduced prices for meals
• reduced membership fees with Urban Sports Club
• mental wellbeing and counselling support by OpenUp
• discounted Deutschland Ticket
• centrally located office in a vibrant metropolitan city with excellent public transportation connectivity at the river Spree

Transparency International is committed to creating an inclusive work environment where diversity is valued and where there is equality of opportunity. We actively seek a diverse applicant pool and therefore welcome applications from qualified candidates of all regions, countries, cultures and backgrounds. Existing permission to work in Germany is not a selection criterion and TI-S supports successful candidates in the process for applying for a work permit, if needed.

Selection of staff is made on a competitive basis, and we do not discriminate on the basis of national origin, race, colour or ethnic background, religious belief, sex, gender identity and expression or sexual orientation, marital or family status, age or ability. We kindly ask applicants to refrain from including in their application information relating to the above as well as from attaching photos.

FURTHER INFORMATION

To learn more about Transparency International please visit our website and follow us on social media:

Website: https://www.transparency.org

Twitter: https://twitter.com/anticorruption

LinkedIn: https://www.linkedin.com/company/transparency-international/

Instagram: https://www.instagram.com/transparency_international/

Facebook: https://www.facebook.com/TransparencyInternational