Office Manager – Operational & Administrative Excellence (all genders)

SUNDAY NATURAL; Berlin; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A dynamic health-focused company in Berlin is seeking an experienced Office Manager. In this role, you will oversee the office layout for over 300 people, manage vendor relationships, ensure safety compliance, and foster a positive work environment. Ideal candidates will have a strong background in office management with excellent communication skills in both English and German. Benefits include a hybrid work model, paid time off, and various employee discounts.

Leistungen

Discounts on products

28 days paid time off

Urban Sports Club membership

Language courses

Access to organic teas and superfoods

Regular office parties

Qualifikationen

• Professional experience in Administration, Office Management, Reception, or Business Operations.
• Experience with large office spaces and managing operations.
• Knowledge of office safety & security management.

Aufgaben

• Manage office layout and coordinate furniture needs.
• Ensure safety compliance through regular facility checks.
• Manage relationships with vendors for smooth operations.

Kenntnisse

Administration experience

Office Management

Communication skills in English and German

Operations Management

Jobbeschreibung

Your role

As our Office Manager, your role goes beyond creating a pleasant atmosphere – you're responsible for building and maintaining the foundation of a well-structured, safe, and smoothly functioning office workspace and infrastructure. With a solution-oriented and hands-on mindset, you take ownership of the spaces, routines, and resources that keep our daily office life running.

• Infuse positive energy into the work environment, putting smiles on the faces of employees, applicants, suppliers, and visitors
• You will take full ownership of our office infrastructure for more than 300 people – this includes planning and organizing the office layout, coordinating furniture needs, and ensuring a functional, well-designed workspace
• You'll also manage security and access control, making sure everyone can work safely and efficiently
• Regular facility checks and ensuring safety compliance are also part of your weekly routine
• Coordinate and manage relationships with vendors and service providers to ensure a seamless day-to-day office operation
• Collaborate closely with our Office Management team of three to continuously improve our office workflows, support internal teams, and foster a culture of sustainability and operational excellence

Your profile

• Ideally, you have professional experience in Administration, Office Management, Reception & Front Desk, Business Operations, or Operations Management
• You should have experience working in large office spaces and managing their operations – know-how in office expansions or multi-site operations is a big plus!
• Ideally, you also bring knowledge in office safety & security management, office space and furniture planning, and facility maintenance, and understand their importance for operational efficiency and the overall employee experience
• You embody an open, helpful nature, combined with an independent working style and a strong desire to take ownership of your projects
• You have very good communication skills in both English and German, and you're available for 32 hours per week starting as soon as possible

What we offer

• An appealing discount on all of our products – from essential oils to vitamins & nutrients
• We offer 28 days of paid time off per year plus up to 5 days off between Christmas and New Year
• The Urban Sports Club membership, Swapfiets bike rental and a subsidy for the BVG ticket
• A healthy balance is important to us: we offer a hybrid work model and 'workation'
• We offer German and English language courses – financed entirely by us!
• Receive various discounts of up to more than 50 percent on attractive brands such as Flaconi, Bosch, Apple or Expedia
• You will be given real ownership and plenty of room for new initiatives, as well as the opportunity to contribute your expertise and implement your great ideas
• Inviting office spaces with access to plenty of organic teas and superfoods from around the world
• We like to celebrate each other! Regular tea & office parties, Christmas and summer feasts and various influencer events such as Women's Day

Contact

Sabrina Thome