Office Manager & Sales Support

Columbia Sportswear; München; Hybrid; EUR 30.000 - 40.000; Teilzeit

Zusammenfassung

A leading outdoor apparel company in Munich is seeking a part-time Office Management and Sales Support Coordinator. In this hybrid role, you will handle essential office tasks and support the sales team, ensuring smooth daily operations and seasonal preparations. Ideal candidates will possess strong organizational skills, be fluent in German and English, and have prior experience in office management. Significant employee discounts and ongoing training are available.

Leistungen

Significant discounts on products

Unlimited access to LinkedIn Learning

Monthly Learning Hour for training discovery

Qualifikationen

• Previous experience in office management, administration or coordination roles.
• Strong Excel skills and good general IT savviness.
• Experience with logistics, sample handling, sales support or showroom environments is a plus.

Aufgaben

• Handle daily office operations including post distribution and coordination with suppliers.
• Support the transition from paper‑based to digital invoicing through a dedicated Germany mailbox.
• Coordinate sample handling (receipt, storage, rotation, preparation for appointments).
• Assist the sales team with administrative tasks that help them prepare for customer cycles.

Kenntnisse

Office management

Organizational skills

Fluency in German

Fluency in English

Customer service mindset

Excel skills

Jobbeschreibung

Reports to: Country Manager Germany

Permanent contract

Munich Bavaria Germany

Hybrid mode (3 days / office)

Start date: at the earliest convenience

OUTGROWN YOUR OWN BACKYARD COME PLAY IN OURS.

At Columbia Sportswear we are as passionate about the outdoors as you are. And while our gear is available worldwide we are proud to be based in the Pacific Northwest where natural wonders are our playground.

Every product we make and every task we undertake is inspired by the famous words of our founder Gert Boyle: Its perfect. Now make it better. As pioneers of relentless improvement we are constantly evolving.

Discover a world of diversity within our team of 700 across 13 European countries united by the common goal of elevating Columbia to the pinnacle of outdoor brands in Europe. Our omnichannel approach seamlessly integrates Columbia and Sorel brands engaging in-store and online experiences.

Nestled at the heart of the Alps in Geneva Switzerland our European headquarters hosts the Executive Committee go‑to‑market functions and Planning and Logistics Schiltigheim near Strasbourg our shared services center thrives with over 100 professionals managing Finance and Operations / Customer Service. Our distribution center in Cambrai ensures swift delivery to customers while our 30 Columbia stores adorn major European outlet centers. Finally the Sales and Trade Marketing teams are displayed in 3 regions across Europe close to their customers and markets.

We believe the outdoors is ours to protect and strive to keep our planet healthy. We believe in empowering people to experience the outdoors to the fullest.

And we believe in you.

ABOUT THE TEAM

Located in our Munich office you'll join the German Sales organization and will interact daily with sales and marketing colleagues present in the office and across the country. The office also hosts one of our showrooms making it an important place for coordinating seasonal sell‑in activities and sample management.

This environment gives you the opportunity to support multiple functions interact with various stakeholders and contribute to smooth day‑to‑day operations as well as key commercial moments throughout the year.

ABOUT THE POSITION

In this role you'll take care of essential office tasks and provide practical support to the sales team helping ensure that daily operations and seasonal preparations run efficiently.

You will handle a combination of recurring activities (office coordination administration supplier management) and more dynamic ones (sample organization showroom support seasonal sales preparation). The variety of topics means no week looks exactly the same.

You’ll work closely with teams in Munich and Germany Geneva (EMEA HQ) and Strasbourg (Customer Service) becoming a reliable point of contact for organizational and administrative matters. Hybrid work is possible with a presence of at least 3 days / week in the office especially helpful for onboarding and during busier seasons.

HOW YOU'LL MAKE THE DIFFERENCE

1. Office Management & Administration

• Handle daily office operations including post distribution and coordination with suppliers
• Support the transition from paper‑based to digital invoicing through a dedicated Germany mailbox
• Manage office supplies, equipment, drinks / snacks orders and relationships with external vendors
• Maintain accurate records (keys, access, contracts, contacts)
• Oversee company car fleet coordination (contract dates, car returns, communication with the team)
• Manage mobile phones including those used by outlet stores
• Organize small internal meetings and assist with onboarding practicalities when new colleagues join

2. Showroom & Sample Management

• Coordinate sample handling (receipt, storage, rotation, preparation for appointments)
• Help prepare showrooms for sell‑in appointments and seasonal meetings
• Support national sales meetings and basic Go‑To‑Market preparations
• Collaborate with Strasbourg teams for sample and delivery processes

3. Sales Support & Team Coordination

• Assist the sales team with administrative tasks that help them prepare for customer cycles
• Support seasonal activities linked to sell‑in / sell‑out
• Place seeding orders (athletes events PR) when relevant
• Order materials for multiple showrooms (Munich, Meinhausen, Heilbronn, Salzburg)
• Ensure smooth information flow between Munich, Geneva and Strasbourg
• Prioritize requests from different stakeholders with a practical and solution‑oriented mindset

YOU ARE

• Naturally drawn to sports outdoor activities or active lifestyles and motivated by working in a brand environment that reflects these passions
• Someone who enjoys a mix of recurring tasks and seasonal projects
• Organized, structured and able to manage multiple topics at the same time
• A clear and confident communicator who builds positive relationships with colleagues
• Comfortable taking initiative and solving day‑to‑day operational issues
• A team player who collaborates easily but also works independently when needed
• Reliable and discreet when handling sensitive or confidential documents

YOU HAVE

• Previous experience in office management, administration or coordination roles
• Strong Excel skills and good general IT savviness
• Experience with logistics, sample handling, sales support or showroom environments is a plus
• Solid organizational skills and the ability to prioritise effectively
• Fluency in German and English to communicate with international teams
• A customer‑service mindset and a hands‑on way of working

PERKS & BENEFITS

Significant discounts on Columbia and Sorel products

Unlimited access to LinkedIn Learning

A monthly Learning Hour for training discovery and learning

Unlock your potential: access to in‑house training courses (feedback, leadership, insights…)

DEI initiatives to exchange and strengthen our involvement around these themes

ABOUT THE CULTURE

• At Columbia Sportswear we value an inclusive and open culture that emphasizes the absence of barriers between team members. We are committed to fostering a sense of belonging by encouraging personal connections at all levels which creates a cohesive and supportive work environment.
• Team members serve as ambassadors for our brand finding motivation in being part of an organization dedicated to activities they are passionate about. This dedication reflects our commitment to building a team that takes pride in our products and values.
• We offer the opportunity to work for a US‑based company within a multicultural environment where your job has an impact across different countries.
• Our Always Be Learning culture of continuous learning enables our employees to identify and develop skills that will enable them to continue to grow within the company.
• Unlock Your Potential is the spirit that characterizes our vision of employees development : to offer them opportunities to grow in their job in their team or even to change jobs completely. We grow our people to grow our business.

To learn more about us and our culture visit our page on Welcome To The Jungle : THE HIRING PROCESS

1. Ready to unlock your potential at Columbia Sportswear Company Apply now to help us connect active people with their passion! The hiring team will review your application in the following weeks.
2. If your application is selected: a 30‑45mn introductory interview with our Talent Acquisition Team to talk about yourself, your motivations and the role.
3. Interview with the hiring manager in the office in Munich.
4. Finale online interview with HR.
5. Your unique strengths align perfectly with our team: we are thrilled to extend you an offer!

This job description is not meant to be an all‑inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function in the company.

Required Experience :

IC

Key Skills

Data Entry, Customer Service, Account Executives, Email, Product Knowledge, Account Management, Communication, CRM, Salesforce, Phone Calls, RFP, Sales Goals, Powerpoint, Technical Support, Sales Support

Employment Type : Part‑Time

Experience : years

Vacancy : 1