Office Manager - EMEA

NinjaOne; Berlin; Vor Ort; EUR 42.000 - 55.000; Vollzeit

Benefits dieser Stelle

Lunch provided 3x/week

Corporate Benefits Platform

Training platform

Competitive compensation

International & intercultural team

Office in Berlin (Alexanderplatz)

Zusammenfassung

NinjaOne is seeking an Office Manager to oversee the Berlin office operations, ensuring a smooth, organized, and efficient workplace. You will take ownership of the new office, support cross-department collaboration, and help reflect our company culture in daily work.

The role involves coordinating meetings and events, managing supplies and access, onboarding new employees, and maintaining a positive, proactive atmosphere in a fast-paced environment.

Qualifikationen

• 1–3 years of experience as an office manager or in a related role.
• Excellent time management and organizational skills.
• Strong written and verbal communication in German and English.
• Hands-on, proactive attitude familiar with office procedures.

Aufgaben

• Coordinate activities across the office, including meetings, conference rooms, and external stakeholders.
• Track office supplies and manage snacks and drinks.
• Oversee building access for employees and visitors.
• Manage emails, letters, packages, calls, and other correspondence.
• Arrange agendas, travel, and appointments for upper management.
• Plan and organize office-wide events.
• Perform other duties as needed.

Kenntnisse

Time management

Organizational skills

Bilingual German/English

Proactive mindset

Office procedures

1-3 years experience

Jobbeschreibung

About the Role

We are looking for an Office Manager to help oversee the operations of our Berlin office. The ideal candidate is ready to take ownership over this new office to help it run smoothly, keep it organized and efficient, and get to know our employees. This role will include managing daily office operations, supporting cross-departmental collaboration, and ensuring the workspace reflects our company culture. The Office Manager will also play a key role in organizing team events, onboarding new employees, and maintaining a positive and productive atmosphere. If you’re someone who thrives in a fast-paced environment and enjoys creating order and efficiency, we’d love to hear from you!

Location

Berlin, Germany

What You’ll Be Doing

• Coordinate activities throughout the office including management of conference rooms, meetings and scheduling with external stakeholders including landlord, building staff, and maintenance
• Track and replace office supplies and snacks/drinks regularly
• Manage and oversee access to the building for employees and visitors
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Manage agendas, travel plans and appointments for upper management
• Oversee planning and organization for office-wide activities
• Other duties as needed

About You

• Time management and organizational skills
• Exceptional written and verbal communication skills in German and English
• Hands-on mentality and pro-activeness
• Familiar with common procedures and practices used in an office
• 1-3 years’ experience as an office manager or in related fields (i.e. as a receptionist)

About Us

NinjaOne unifies IT to simplify work for nearly 40,000 customers in 140+ countries.

The NinjaOne Unified IT Operations Platform delivers endpoint management, autonomous patching, backup, and remote access in a single console to improve efficiency, increase resilience, and reduce spend. By automating IT and managing all endpoints, organizations give employees a great technology experience at work.

NinjaOne is obsessed with customer success and has retained a 98% customer satisfaction score for more than 5 years.

What You’ll Love

• Grow personally and professionally with one of the fastest growing companies
• Enjoy your lunch covered by NinjaOne 3 times/week at the office
• Access to our Corporate Benefits Platform (with discounts for brands such as Expedia, FitX, Zalando and many more)
• Develop your skills through our renowned training platform
• Receive competitive compensation
• Collaborate with a curious, kind, international and intercultural workforce
• Enjoy your work environment with its location in the heart of Berlin, directly at the Alexanderplatz (close to all transit)

Additional Information

This position is NOT eligible for Visa sponsorship.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.

BI-Onsite