Office Manager / EA Support

Wayve; Leonberg; Vor Ort; EUR 42.000 - 64.000; Vollzeit

Zusammenfassung

Wayve, a leader in Embodied AI, seeks an Office Manager / EA Support for its Leonberg site. You will own daily office operations, ensuring safety, hospitality, and smooth running while collaborating with the Global Workplace team.

The role is on-site, requiring pride in high standards and a proactive approach to improving the workplace experience. You will support onboarding, coordinate events, manage suppliers, and assist the People team with admin tasks, all while maintaining excellent service

Qualifikationen

• Experience managing a busy office in a fast-paced environment.
• Experience leading or supervising a Reception or Front of House team.
• Strong organisational and planning skills with attention to detail.
• Experience coordinating suppliers, contractors and building-management relationships.
• Experience organising workplace events, hospitality and executive or customer visits.
• Excellent communication and stakeholder-management skills.
• Sound judgement, composure under pressure and problem-solving ability.
• Availability to work on-site in Leonberg five days per week.

Aufgaben

• Lead the daily operation of Wayve’s Leonberg office, ensuring safety, presentation, stock and efficiency.
• Prepare meeting rooms and coordinate hospitality for executive meetings, visits and events.
• Plan and deliver office events, socials and workplace initiatives.
• Manage suppliers, contractors, and building-management relationships.
• Support onboarding with desks, access and welcome materials for new colleagues.
• Provide administrative support to the People team (posting, printing, filing, documents).
• Monitor health and safety standards and perform routine inspections.
• Serve as main day-to-day workplace contact for colleagues, balancing priorities.
• Identify opportunities to improve office operations and the overall experience.

Kenntnisse

Office management

Reception/Front of House

Organisational skills

Stakeholder management

Event planning

Vendor & contractor management

On-site availability

Communication

Jobbeschreibung

About Us

Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.

Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems. Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving. In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future. At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact. Make Wayve the experience that defines your career!

The role

Wayve is looking for an Office Manager / EA Support professional to create an exceptional workplace experience for our team in Leonberg.

You’ll take ownership of the day-to-day running of a busy, fast-paced office, ensuring it is safe, welcoming and operating smoothly. Working closely with colleagues across the business and the Global Workplace team, you’ll make a visible impact through excellent office operations, hospitality, events and administrative support.

This is an on-site role for someone who takes pride in high standards and enjoys making workplaces better every day.

Key Responsibilities

• Lead the daily operation of Wayve’s Leonberg office, keeping the workplace safe, well-presented, fully stocked and running efficiently.
• Prepare meeting rooms and coordinate high-quality hospitality for executive meetings, customer visits and internal events.
• Plan and deliver office events, socials and workplace initiatives that strengthen the colleague experience.
• Manage suppliers, contractors, building relationships, deliveries, catering and other workplace services.
• Support onboarding by preparing desks, access and welcome materials for new colleagues.
• Provide reliable administrative support to the People team, including posting, printing, filing and coordinating documents.
• Monitor health and safety standards, complete routine workplace inspections and address issues proactively.
• Act as the main point of contact for colleagues on day-to-day workplace matters, balancing competing priorities with calm judgement.
• Identify and implement opportunities to improve workplace operations, service quality and the overall office experience.

About You

To set you up for success in this role at Wayve, we’re looking for the following skills and experience.

Essential

• Experience managing a busy office in a fast-paced environment, with clear ownership of day-to-day operations.
• Experience leading or supervising a Reception or Front of House team and maintaining consistently high service standards.
• Strong organisational and planning skills, excellent attention to detail and the ability to manage several priorities at once.
• Experience coordinating suppliers, contractors and building-management relationships.
• Experience organising workplace events, hospitality and executive or customer visits.
• Excellent communication and stakeholder-management skills, with a proactive and customer-focused approach.
• Sound judgement, composure under pressure and a track record of solving operational problems effectively.
• Availability to work on-site in Leonberg five days per week.

Desirable

• Experience supporting colleague onboarding and workplace access or desk-readiness processes.
• Familiarity with workplace health and safety inspections and maintaining a safe office environment.
• Experience providing administrative support to a People or leadership team.
• Evidence of proactively improving an office process, service or workplace experience.

Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know.

We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above.

At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.

For more information visit Careers at Wayve.

To learn more about what drives us, visit Values at Wayve

For US candidates only, please visit E-Verify Notice and Participation and Right to Work

DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.