Office Manager / EA Support

Firstminute Capital; Deutschland; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

Wayve in Leonberg is seeking an Office Manager / EA Support to run a busy, fast-paced office, ensuring safety, welcoming atmosphere and smooth operations. You will collaborate with teammates across the business and the Global Workplace team to deliver excellent operations, hospitality and admin support.

The successful candidate will bring proven office management experience, strong planning and communication skills, and a proactive approach to improving workplace experiences.

Qualifikationen

• Experience managing a busy office in a fast-paced environment.
• Experience leading a Reception/Front of House team.
• Strong organisational and planning skills with attention to detail.
• Experience coordinating suppliers, contractors and services.
• Experience organising workplace events and hospitality.
• Excellent communication and stakeholder management.
• Awareness of health and safety in an office environment.
• Available to work on-site in Leonberg five days a week.

Aufgaben

• Lead day-to-day operation of the Leonberg office ensuring safety and smooth running.
• Prepare meeting rooms and arrange hospitality for meetings and events.
• Plan and deliver office events and workplace initiatives.
• Manage suppliers, contractors, deliveries and catering.
• Support onboarding with desks, access and welcome materials.
• Provide admin support to People team (posting, printing, filing).
• Monitor health and safety standards and address issues.
• Be main point of contact for day-to-day office matters.
• Identify opportunities to improve office operations and service quality.

Kenntnisse

Office management

Reception supervision

Event planning

Vendor management

Administrative support

Stakeholder management

Health & safety

On-site work

Jobbeschreibung

About us

Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.

Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving.

In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.

At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.

Make Wayve the experience that defines your career!

The role

Wayve is looking for an Office Manager / EA Support professional to create an exceptional workplace experience for our team in Leonberg.

You’ll take ownership of the day-to-day running of a busy, fast-paced office, ensuring it is safe, welcoming and operating smoothly. Working closely with colleagues across the business and the Global Workplace team, you’ll make a visible impact through excellent office operations, hospitality, events and administrative support.

This is an on-site role for someone who takes pride in high standards and enjoys making workplaces better every day.

Key responsibilities

• Lead the daily operation of Wayve’s Leonberg office, keeping the workplace safe, well-presented, fully stocked and running efficiently.
• Prepare meeting rooms and coordinate high-quality hospitality for executive meetings, customer visits and internal events.
• Plan and deliver office events, socials and workplace initiatives that strengthen the colleague experience.
• Manage suppliers, contractors, building relationships, deliveries, catering and other workplace services.
• Support onboarding by preparing desks, access and welcome materials for new colleagues.
• Provide reliable administrative support to the People team, including posting, printing, filing and coordinating documents.
• Monitor health and safety standards, complete routine workplace inspections and address issues proactively.
• Act as the main point of contact for colleagues on day-to-day workplace matters, balancing competing priorities with calm judgement.
• Identify and implement opportunities to improve workplace operations, service quality and the overall office experience.

About you

To set you up for success in this role at Wayve, we’re looking for the following skills and experience.

Essential

• Experience managing a busy office in a fast-paced environment, with clear ownership of day-to-day operations.
• Experience leading or supervising a Reception or Front of House team and maintaining consistently high service standards.
• Strong organisational and planning skills, excellent attention to detail and the ability to manage several priorities at once.
• Experience coordinating suppliers, contractors and building-management relationships.
• Experience organising workplace events, hospitality and executive or customer visits.
• Excellent communication and stakeholder-management skills, with a proactive and customer-focused approach.
• Sound judgement, composure under pressure and a track record of solving operational problems effectively.
• Availability to work on-site in Leonberg five days per week.

Desirable

• Experience supporting colleague onboarding and workplace access or desk-readiness processes.
• Familiarity with workplace health and safety inspections and maintaining a safe office environment.
• Experience providing administrative support to a People or leadership team. Evidence of proactively improving an office process, service or workplace experience.

Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know.

We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you’re passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply.

At Wayve we’re committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.

For more information visit Careers at Wayve. To learn more about what drives us, visit Values at Wayve. For US candidates only, please visit E-Verify Notice and Participation and Right to Work. DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.