Office Manager

Hypersonica; München; In loco; EUR 40.000 - 55.000; Tempo pieno

Descrizione del lavoro

Hypersonica in Munich is seeking an experienced Office Operations professional to keep daily operations running smoothly, ensure a welcoming environment for employees and visitors, and maintain high standards of organization and hospitality.

You'll coordinate front-of-house activities, manage supplies, vendor relations, meeting room readiness, and play a key role in supporting a fast-paced, autonomy-driven team at Europe’s defence technology company.

Competenze

• Several years of practical experience in office management or a comparable administrative role.
• Strong organizational skills with the ability to manage multiple priorities.
• Service-oriented, approachable personality focused on a positive workplace experience.
• Experience with visitor management, office supply coordination, catering, and vendor communication.
• Independent, detail-oriented work style with ownership.

Mansioni

• Ensure a smoothly functioning, tidy, welcoming office environment daily.
• Own front-of-house activities: visitor reception, meeting room readiness, presentation.
• Manage office supplies, pantry stock, snacks, beverages, and reorders.
• Coordinate catering for meetings, team events, and internal gatherings.
• Oversee plant care and general office upkeep with internal teams and vendors.
• Receive deliveries, organize mail, and ensure internal distribution.

Conoscenze

Office management

Hospitality

Administrative tasks

Vendor communication

Organizational skills

Strumenti

Microsoft Office

Descrizione del lavoro

Help Build Europe's Hypersonic Capability

At Hypersonica, we’re redefining what's possible in European defence technology. We exist to deliver speed, resilience, and technological independence at a pace that sets a new standard. We are a small, elite team working on problems that matter, and solving them fast.

By joining Hypersonica, you’re not stepping into a predefined role. You’re joining a talent dense environment where every individual shapes the direction of the company. Our philosophy is to hire a small number of exceptional people with broad, deep technical capability, strong judgement, and the ability to operate autonomously.

We hire for talent, not rigid boxes. This role represents a business need, but the way it evolves will be shaped by the individual. If you’ve achieved what others said was impossible, or you bring a unique combination of skills that doesn’t fit a traditional mould, we want to hear from you. The work you do here directly contributes to Europe’s technological independence.

What You'll Do

This role is designed for a proactive, service-oriented office professional who keeps daily office operations running smoothly, creates a welcoming environment for employees and visitors, and maintains a high standard of organization, hospitality, and workplace experience.

Duties & Responsibilities

Office Operations & Workplace Experience

• Ensuring a smoothly functioning, tidy, and welcoming office environment on a day-to-day basis
• Owning front-of-house activities, including visitor reception, meeting room readiness, and general office presentation
• Managing office supplies, pantry stock, snacks, beverages, and recurring reorders to maintain uninterrupted operations
• Coordinating catering for meetings, team events, and internal gatherings, including set‑up and follow‑up
• Overseeing plant care, workplace aesthetics, and general office upkeep in coordination with internal teams and external vendors where needed
• Receiving deliveries and packages, organizing incoming and outgoing mail, and ensuring internal distribution

Vendor & Service Coordination

• Coordinating external providers such as cleaning services, catering partners, plant services, courier services, and other office-related vendors
• Monitoring service quality, scheduling regular visits, and escalating issues when standards are not met
• Supporting purchase requests, order tracking, and invoice coordination related to office operations

Administrative & Team Support

• Supporting the organization of internal processes, smaller office projects, and team logistics
• Maintaining office-related documentation, contact lists, room schedules, and operational checklists
• Acting as the main point of contact for employees on practical day‑to‑day office matters
• Identifying opportunities to improve office routines, hospitality standards, and the overall employee experience

Health, Safety & Compliance Support

• Supporting the implementation of office standards related to cleanliness, order, and safe use of shared spaces
• Helping ensure meeting rooms, common areas, kitchens, and storage areas remain functional and compliant with internal guidelines
• Assisting with fire safety and evacuation‑related administrative tasks, signage checks, and readiness of office spaces

Who You Are

• Several years of practical experience in office management, workplace operations, hospitality, or a comparable administrative role
• Strong organizational skills and a hands‑on mindset with the ability to manage multiple priorities reliably
• A service‑oriented, approachable personality with a natural focus on creating a positive workplace experience
• Experience with visitor management, office supply coordination, catering, and vendor communication
• Structured and independent work style with attention to detail and a strong sense of ownership
• Confidence using common office tools and handling administrative follow‑up
• High level of reliability, discretion, and commitment to supporting the team effectively

What We Offer

• A mission driven environment with the opportunity to work on one of Europe’s most consequential defence challenges, with direct impact on sovereign capability and security.
• Daily collaboration with top experts across engineering, operations, and defence, with real opportunity to learn from the best, contribute, and grow.
• High ownership and autonomy; no time tracking, no micromanagement, just clear objectives and accountability for outcomes.
• A fast paced environment where good ideas are implemented quickly, and feedback from test and flight drives real decisions.
• A culture that values clarity, integrity, and excellence, and supports people who take initiative and push boundaries responsibly.

Hypersonica is an equal‑opportunity employer and assesses candidates solely on merit, capability, and potential.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.