Office Facilities Manager

Emma – The Sleep Company; Frankfurt; Vor Ort; EUR 60.000 - 85.000; Vollzeit

Benefits dieser Stelle

Pet-friendly office

25 vacation days

Mental health platform (Nilo)

Global/international workspace

Zusammenfassung

Emma – The Sleep Company is seeking a facilities and office manager to lead our global workplace in Frankfurt. You’ll own maintenance, vendor relationships, and health & safety programs to ensure a safe, tidy, and efficient environment for a fast-growing, international team.

We value hands-on problem solvers who thrive in a dynamic setting, coordinate with legal and procurement as needed, and help us scale our workspace while upholding high standards of compliance and employee wellbeing.

Qualifikationen

• Several years of experience in facilities, workplace, or office management in a fast-paced, international environment.
• Strong organization, structure, and problem-solving mindset with hands-on approach.
• Excellent vendor, landlord, and contract handling skills with clear communication and negotiation abilities.

Aufgaben

• Oversee maintenance and repairs of office infrastructure, ensuring smooth operation.
• Act as main contact for landlord, contractors, and vendors, managing relationships.
• Manage cleaning operations and train the onsite team on hygiene, organization, and presentation standards.
• Implement and maintain health & safety protocols, conduct risk assessments and drills.
• Ensure compliance with local building, environmental, and workplace laws.
• Coordinate renovations or office improvement projects with timelines and budgets.
• Manage pantry supplies and office purchases, maintaining inventory and cost control.
• Oversee occupational health services and wellbeing initiatives.
• Collaborate with Employee Experience to continuously improve workplace comfort and safety.

Kenntnisse

Facilities management

Vendor management

Contract negotiation

Office administration

Health & safety

Project coordination

Ausbildung

Bachelor's degree in facilities management or related field

Tools

MS Office

Facility management software

Jobbeschreibung

Ready to lead, disrupt and reinvent the sleep industry?

We are Emma – The Sleep Company. Founded in 2015, we have grown into the world’s largest direct-to-consumer (D2C) sleep brand, with a presence in over 20 markets and more than 35 Emma stores across Europe.

Our mission is simple: to develop sleep comfort products that empower our customers to awaken their best every day. Today, our products are trusted by millions and recommended by leading consumer associations worldwide.

It’sour people who bring this mission to life. At Emma,you’lljoin a driven, international team that values ownership, collaboration, and continuous knowledge sharing. With colleagues from over 70 nationalities, we combine diverse perspectives with a shared ambition to learn, grow, and create lasting impact, together.

Ready to awaken your best with us?

What you'll do:

• Oversee maintenance and repairs of office infrastructure, ensuring all systems function smoothly and issues are resolved proactively.
• Act as the main point of contact for our landlord, contractors, and vendors, managing relationships and ensuring service excellence.
• Manage cleaning operations and train the onsite team to uphold hygiene, organization, and presentation standards across all areas.
• Implement and maintain health & safety protocols, conducting regular risk assessments, emergency drills, and compliance checks.
• Ensure full regulatory compliance with local building, environmental, and workplace laws.
• Support and coordinate renovation or office improvement projects, aligning timelines, budgets, and internal stakeholder expectations.
• Coordinate pantry supplies and office purchases, maintaining inventory accuracy, supplier relations, and cost efficiency.
• Manage occupational health services, including mandatory check‑ups and wellbeing initiatives.
• Partner with the Employee Experience team to continuously improve workplace comfort, safety, and employee satisfaction.

Who we're looking for:

• You have several years of experience in facilities, workplace, or office management within a fast‑paced, international environment.
• You’re highly organized, structured, and solution‑oriented, you don’t just flag problems, you fix them.
• You’re confident managing vendors, landlords, and external partners, with strong communication and negotiation skills.
• You’re comfortable handling contracts and coordinating with legal or procurement teams when needed.
• You care deeply about creating a positive, safe, and engaging work environment for employees.
• You’re hands‑on and not afraid to get involved in the details, from daily operations to larger improvement projects.
• You have good knowledge of workplace health & safety regulations and building compliance in Germany.
• You speak fluent German and English and enjoy working with a diverse, multicultural team.

What we offer:

• A stable and structured environment with clear ownership, where you will run an international workplace.
• 25 vacations days per year, with 1 extra day per year worked (until a limit of 30 days per year).
• Being part of a mature scale‑up that helps people sleep better.
• Access to Nilo (mental health platform)
• Pet‑friendly office

Become an Emmie

We are on a mission to become No.1 in the world of sleep, and we’re looking for driven, ambitious people to help us shape what’s next. If you’re curious, hands‑on, and ready to challenge the status quo, you’ll find the space here to make things happen and create real impact.

We are proud to be an equal opportunity employer and are committed to building an inclusive workplace. We celebrate diversity and consider all qualified applicants regardless of race, ethnic origin, religion or belief, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Our aim is to get back to you within a few days. Due to the high volume of applications, there may be slight delays, but we’ll get back to you as soon as possible.