Office Coordinator (m/f/d) - Full-Time/Part-Time

Exolaunch; Berlin; Vor Ort; EUR 20.000 - 40.000; Vollzeit

Zusammenfassung

A leading space services provider in Berlin is looking for a full-time Office Coordinator to manage daily operations and create a welcoming environment. The ideal candidate should possess strong organizational skills, at least three years of relevant experience, and excellent German and good English communication skills. This role offers competitive compensation, opportunities for development, and a dynamic workplace in a central location at Potsdamer Platz.

Leistungen

Competitive compensation package

Flexible working hours

Access to in-house fitness studio

Complimentary drinks and snacks

Team gatherings and celebrations

Qualifikationen

• At least three years of relevant professional experience in office administration or similar.
• Excellent German and good English skills, both written and spoken.
• Strong organizational skills and a proactive working style.

Aufgaben

• Manage and optimize office operations including inventory and supplies.
• Organize appointments, meetings, and events.
• Serve as the first point of contact for visitors and phone calls.

Kenntnisse

Organization

Communication

Problem-solving

Ausbildung

Commercial training or degree in business

Tools

MS Office

Accounting software

ERP systems

Jobbeschreibung

Curious about the space sector and excited to support a team working on real launch missions?

Then Exolaunch might be the perfect place for you.

Exolaunch GmbH is a global provider of launch services for small satellites, partnering with customers and space agencies around the world. With over 650 satellites launched to date and more missions coming up, we’re continuing to grow our operations and our team.

To support our Berlin headquarters at Potsdamer Platz, we’re looking for a full‑time Office Coordinator (m/f/d) (with a possibility to join part‑time) who enjoys keeping an office running smoothly, creating a welcoming environment, and helping colleagues with day‑to‑day needs. In this role, you’ll gain insight into the space industry while working in a dynamic, international setting.

If you enjoy variety, organisation, and being the go‑to person in a modern workplace, we’d be happy to meet you.

Tasks

You will be the first point of contact for visitors and phone calls, leaving a professional and friendly impression. Your tasks include:

• Managing and optimizing office operations, including inventory, supplies, and coordination with external service providers
• Organizing appointments, meetings, events, and business travel, and supporting internal projects
• Acting as an all‑round office helper: preparing refreshments, cleaning and resetting meeting rooms, maintaining kitchen and common areas, and proactively taking care of anything that needs doing.
• Completing small errands and on‑demand purchases such as fruit, pastries, or office essentials.
• Handling communication with facility management, building security, service providers, and landlords
• Supporting preparatory accounting tasks such as cost tracking, invoice processing, and maintaining internal systems
• Planning and coordinating minor maintenance and repair work, ensuring tasks are executed properly
• Researching and comparing providers and services to improve office efficiency
• Managing office‑related obligations such as rent, insurance, and other administrative matters
• Preparing information and analyses to support strategic decisions

Requirements

• Completed commercial training, degree in business, or equivalent qualification
• At least three years of relevant professional experience, ideally in office administration, executive assistance, or a similar role
• Excellent German and good English skills, both written and spoken
• Confident use of MS Office and common business tools (e.g., accounting software, ERP systems)
• Strong organizational skills, initiative, and a proactive, solution‑oriented working style
• Resilient, flexible, and a team player in a dynamic environment

Desirable

• Experience in event planning or project coordination
• Knowledge of accounting or finance

Benefits

• Competitive compensation package tailored to your experience and responsibilities
• A central role in shaping daily office operations, with real ownership and impact
• Clear development opportunities in office management, facilities coordination, and administrative support
• Subsidies for lunch, mobility, and special occasions, depending on eligibility
• Flexible working hours and a friendly, collaborative atmosphere
• State‑of‑the‑art Office in the heart of Berlin at Potsdamer Platz
• Access to an in‑house fitness studio at the HQ
• All necessary IT equipment and office tools to perform your role effectively
• Complimentary drinks, snacks, and fresh fruit, plus a well‑equipped office environment
• Regular team gatherings, celebrations, and internal events

Do you want to join our team and help shape daily operations at one of the most exciting companies in the space industry?

We look forward to receiving your application via JOIN! 🚀