Marketing Assistant (Onsite, Germany)

Cordis, LLC; Hamburg; Vor Ort; EUR 36.000 - 48.000; Vollzeit

Zusammenfassung

Cordis, LLC in Hamburg is seeking a hands-on Office & Events Assistant to support event material logistics, organize shipments, and manage office tasks in a fast-paced medical device environment.

You will coordinate bookings, help draft contracts, ensure compliance, and maintain inventory for simulators and training materials, joining a collaborative team dedicated to improving patient care.

Qualifikationen

• Education: Completed commercial training/apprenticeship or a degree in Business Administration.
• Experience: Initial professional experience in office management, logistics assistance, event logistics, or a commercial administrative role.

Aufgaben

• Support the preparation of events by packing, sorting, and compiling materials; coordinate shipments and returns.
• Act as the central in-house sales support contact; organize hotel bookings and meetings; manage office duties and records.
• Prepare compliance approvals and close audit-relevant documents for Cordis events; manage sponsorship contracts and speaker agreements.
• Manage training simulators in Hamburg; perform checks, coordinate shipments, and replenish materials.

Kenntnisse

MS Office Proficiency

German language

English language

Organizational skills

Logistics coordination

Attention to detail

Ausbildung

Commercial training/apprenticeship or business degree

Jobbeschreibung

Overview

When you join the team at Cordis, you become part of an inspiring mission to save lives, impacting millions of people and broadening access to life‑saving cardiovascular and endovascular technology. As a global leader for over 60 years, we are dedicated to being the heart of innovation to transform cardiovascular care. At Cordis we’re teammates, not just employees. We embrace an empowered and one‑team culture where teammates are inspired to unleash their full potential. With diverse teams on a global scale, we believe the richness of our experiences and backgrounds enhances the careers of our teammates, the service to our customers, and ultimately, the lives of our patients. If you love a challenge and are ready to have a direct, transformative and positive impact on the lives of millions, then Cordis is just the place for you. We are the people behind the people who keep saving lives.

Responsibilities

Event Material & Logistics

• Support the preparation of events by physically packing, sorting, and compiling all event‑related materials (boxes for roundtables and congresses).
• Coordinate shipments for all event material, including preparing boxes and creating shipping labels.
• Organize the return logistics for shipped materials, including receiving shipments, checking marketing and event materials for completeness, replenishing/restocking missing inventory, and preparing everything for the next deployment.
• Maintain an overview of the marketing material stock, continuously monitor inventory levels, and ensure quality control of returned items.

Office & Sales Support

• Act as the central in‑house sales support contact for the field team, handling administrative sales tasks such as the initial processing and documentation of product complaints (complaint handling) and routing them to the appropriate regulatory/quality departments.
• Organize hotel bookings and meeting rooms for events, significantly supporting the team (specifically relieving the workload for Prof Ed workshops).
• Take over general office duties, manage incoming mail, and act as the central, present point of contact in the Hamburg office.
• Maintain and update Excel lists, project overviews, participant lists, and customer feedback logs.
• Assist in the preparation of contracts by filling out templates with relevant information and organizing documents for signature.

Contracting & Compliance

• Prepare and submit all compliance approvals via the compliance system for workshops, sponsorships, and events. Ensure timely submission, obtain necessary approvals, and strictly adhere to HCC (Health Care Compliance) guidelines.
• Fully close the compliance process after events by ensuring all audit‑relevant documents (participant lists, certificates, evaluation forms) are uploaded.
• Prepare, send, and track sponsorship contracts and speaker agreements/framework contracts for all Cordis events, ensuring legal compliance and signatures are obtained prior to the event dates.

Simulator Management and Logistics

• Manage all training simulators in Hamburg, including storage, organization, and documentation.
• Perform physical completeness checks and technical functional controls before and after every shipment.
• Coordinate simulator shipments for events (often requiring same‑day turnarounds), including physical packaging, handover to logistics partners, and tracking.
• Replenish missing or consumed materials for the simulators, monitor service intervals, and prepare defective parts for repair to ensure constant readiness.

Qualifications

• Education: Successfully completed commercial training/apprenticeship (e.g., Kaufmann/-frau für Büromanagement, Industriekaufmann/-frau, Speditionskaufmann/-frau) or a degree in Business Administration.
• Experience: Initial professional experience in office management, logistics assistance, event logistics, or a commercial administrative role.
• Skills:
  • Strong "hands‑on" mentality – you are happy to pitch in and have a good feel for physical logistics (hardware, packaging).
  • Excellent organizational talent and the ability to maintain an overview even with short‑notice (same‑day) requests.
  • High reliability and accuracy (crucial for quality controls and bookings).
  • Proficient in MS Office.
  • Fluent German and good English skills.

Equal Opportunity Employer

Cordis is proud to be an equal‑opportunity employer and is committed to providing equal opportunity for all teammates and applicants. Our teammates bring different strengths, experiences, and backgrounds, and share a passion for improving people’s lives. Diversity includes race, gender identity, age, disability status, veteran status, sexual orientation, religion, and many other parts of one’s identity. All our teammates’ points of view are key to our success, and we believe inclusion is everyone’s responsibility. Together, we strive to create and maintain working and learning environments that are inclusive, equitable and welcoming.