Manager Workplace & Facility Management (m/w/d)

Flix; München; On-site; EUR 75,000 - 100,000; Full time

Benefits offered by this job

Wellbeing support

Learning & Development

Mentoring Program

Job summary

Flix in Munich is seeking a Facilities Manager to own the Munich HQ operations, ensuring safe, efficient, and compliant facilities for all colleagues. You will lead day-to-day maintenance, security, and services, collaborating with IT, Finance, HR, Legal, and Procurement.

You will manage a small team of 2–3, coordinate with contracted providers, and oversee building system maintenance, refurbishments, CAFM data, and sustainability reporting while supporting budget planning and vendor contracts.

Qualifications

• 7+ years in facilities management or a comparable role.
• Proven supervisory experience leading a small team and contracted service providers.
• Strong knowledge of building systems (MEP, electrical, plumbing, fire/life safety) and ability to read plans.
• Experience with CAFM systems and proficiency in MS Office and Google Suite.
• Fluent in German and English, with excellent communication skills.

Responsibilities

• Lead day-to-day facilities operations at Munich HQ, coordinating maintenance, building services, security, parking, mail, and office services.
• Manage and develop a small facilities team of 2–3 plus contracted providers, prioritizing work orders and monitoring service contracts.
• Coordinate preventive and corrective maintenance of building systems with the landlord.
• Oversee refurbishments and renovations end-to-end, delivering on time and within budget.
• Maintain CAFM data for facilities, assets, maintenance, and vendors.
• Lead environmental and sustainability reporting for the HQ with internal teams and landlords.
• Administer vendor contracts and serve as the on-site contact for estimates, installations, repairs, and inspections.
• Support budget planning and variance analysis for facilities projects in coordination with Procurement.
• Build strong relationships with internal customers, occupants, landlords, and service partners.

Skills

Facilities management

Team leadership

Vendor management

Project management

Building systems

CAFM systems

German-English bilingual

MS Office

Google Suite

Education

Facilities management qualification

Tools

MS Office

Google Suite

CAFM software

Job description

At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.

As Facilities Manager (m/f/d)at Flix, you can make an impact by taking full ownership of our Munich Headquarters Office (very close to Hirschgarten S-bahn) - ensuring it runs safely, efficiently, and to the highest standard for everyone who works here.

In this role, you will lead day-to-day facility operations, manage a small team, and oversee a broad portfolio of services spanning maintenance, vendor management, sustainability reporting, and office infrastructure.

You will be the go-to person for keeping our HQ functional, compliant, and future-ready - collaborating closely with internal stakeholders across IT, Finance, HR, Legal, and Procurement, as well as external service partners and building landlords.

About the Role

• Lead day-to-day facilities operations across the Munich HQ, coordinating maintenance, building services, security, parking, mail, and office services in a safe, efficient, and compliant manner
• Manage and develop a small facilities team of 2–3, alongside contracted maintenance providers - overseeing work order prioritization, quality control, and service contract performance
• Coordinate preventive and corrective maintenance of all building systems including HVAC, plumbing, electrical, fire alarm, and life safety equipment in collaboration with the building landlord
• Oversee facility refurbishments and renovation projects end-to-end, ensuring delivery on time, within budget, and to required standards
• Manage and maintain the CAFM system, keeping facility, asset, maintenance, and vendor data accurate, up to date, and audit-ready
• Lead environmental and sustainability reporting for the HQ - collecting, validating, and submitting energy, water, waste, and emissions data in coordination with landlords, utility providers, and internal teams
• Administer vendor contracts and serve as the primary on-site contact - coordinating estimates, installations, repairs, and regulatory inspections
• Support annual budget planning and variance analysis for facilities projects, liaising with Procurement to ensure compliance with purchasing policies
• Build and maintain strong working relationships with internal customers, occupants, landlords, and service partners, ensuring service requests are handled promptly and professionally
  

About You

• 7+ years of experience in facilities management, building operations, or a comparable role — with a strong track record in maintenance, project management, and vendor oversight
• Proven supervisory experience, with the ability to lead a small team and contracted service providers effectively
• Solid knowledge of building systems including mechanical, electrical, plumbing, and fire/life safety, with the ability to interpret construction plans and technical documentation
• Experience with CAFM systems and proficiency in MS Office and Google Suite
• Familiarity with environmental and sustainability reporting for corporate facilities is an advantage
• Strong project management and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment
• Results-oriented and self-motivated, with excellent organizational skills and a customer-service mindse
• Relevant qualifications in facilities management, engineering, or a related field are a plus
• Fluent in German and English, with strong written and verbal communication skills
  

What We Offer

• Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.
• Learning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills.
• Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.

At Flix, you’ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.
As we continue to expand across the globe, you can make a real difference in how we work.