Manager Paralegal (Maternity Cover) (mf/d/)

FlixBus; München; Hybrid; EUR 28.000 - 42.000; Teilzeit

Benefits dieser Stelle

Work from (M)Anywhere

Hybrid work model

Wellbeing support

Learning & Development

Mentoring Program

Zusammenfassung

Flix is seeking a hands-on Manager Paralegal (m/f/d) on a part-time basis to support our Legal & Tech team during a parental leave. The role focuses on governance administration, legal invoicing, and PO processes, partnering with Procurement and Finance and leveraging tools like Fides, Pivot and Oracle.

The ideal candidate will have 3–5 years of relevant experience, fluent German and English, and strong organizational skills. The position offers a hybrid work model with approx.

Qualifikationen

• Qualification as Rechtsanwaltsfachangestellte/r, Rechtsfachwirt/in, paralegal or comparable legal/commercial qualification.

Aufgaben

• Manage corporate governance administration in the group using corporate governance software (Fides).
• Own legal team invoicing and PO processes - create and track POs, monitor invoices and timely processing.
• Collaborate with Procurement and Finance to keep purchasing and invoicing running smoothly.
• Work with legal-tech tools (Fides, Pivot, Oracle, internal systems) to keep data accurate and up-to-date.
• Respond to corporate inquiries and provide required documentation timely.
• Help improve legal processes and support rollout of digital tools.
• Support attorneys and internal stakeholders with written and verbal requests.

Kenntnisse

German-English fluency

Organized

Hands-on

Team collaboration

Ausbildung

Paralegal or legal/commercial qualification

Tools

Fides

Pivot

Oracle

Microsoft Word

Excel

PowerPoint

Jobbeschreibung

At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.

To support our Legal & Tech team during a colleague’s parental leave, we are looking for a hands‑on and reliable Manager Paralegal (m/f/d) to join us on a part‑time basis. In this role you will take care of our corporate governance administration and our legal invoicing and purchase-order processes, working closely with Procurement and Finance and making active use of our legal-tech tools.

The essentials at a glance:

• Contract type: Fixed-term parental-leave cover, approx. 18 months
• Working hours: Part‑time, 62.5% (approx. 25 hours/ week)
• Start date: October/ November 2026 or another suitable date for the candidate

About the Role

• Manage the corporate governance administration of our group companies in our corporate governance software (Fides), e.g. maintaining corporate registers and structures, tracking shareholder and management resolutions, and preparing documents for notarizations and filings
• Take ownership of the legal team’s invoicing and purchase‑order (PO) processes - creating and tracking POs, monitoring invoices and ensuring correct and timely processing
• Work closely with the Procurement and Finance teams to keep purchasing and invoicing running smoothly and to resolve any open items
• Work with our legal‑tech and business tools - including Fides, Pivot and Oracle as well as other internal systems - to keep legal and financial data structured, accurate and up to date
• Work closely with other departments to respond to corporate inquiries, provide the required documentation in a timely manner
• Help continuously improve our legal processes and support the roll‑out and adoption of digital tools within the team
• Respond to written and verbal requests from attorneys and internal stakeholders, and support special projects as assigned
  

About You

• A completed qualification as Rechtsanwaltsfachangestellte/r, Rechtsfachwirt/in, paralegal, or a comparable legal or commercial qualification (a law- or business‑related degree is a plus)
• 3-5 years of relevant experience working independently in a law firm or a corporate legal department, ideally with exposure to corporate governance and/or invoicing and PO processes
• A strong affinity for legal‑tech and business tools and digital ways of working is a must – you enjoy working with software (e.g. Fides, Pivot, Oracle and internal systems), learn new tools quickly and are keen to help make processes more efficient
• Fluent in German and English, both written and spoken (our legal work is done in both languages)
• Outstanding organizational skills, strong attention to detail and reliable adherence to deadlines
• A structured, independent and proactive way of working, paired with a hands‑on, team‑oriented mindset and a strong sense of ownership
• Excellent oral and written communication skills
• Confident with common office tools, in particular advanced working knowledge of Microsoft Word, Excel and PowerPoint
  

We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you don't meet 100% of the requirements, we still encourage you to apply. We want to hear from you!

NB: Please submit your resume in English!

What We Offer

• Work from (M)Anywhere: Depending on your role, work from another location for up to 60 days per year.
• Hybrid work model: We are an office‑first company, but we offer flexibility to balance work and life.
• Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.
• Learning & Development: Take advantage of language classes, training courses, and expert‑led sessions to grow your skills.
• Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.

At Flix, you’ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.
As we continue to expand across the globe, you can make a real difference in how we work.

If you’re ready to grow and lead your journey, Flix is the place for you!

At Flix, we are committed to fostering diversity and inclusion. To support this initiative, we invite all applicants to complete our demographic questions on voluntary basis. Your responses will be processed as anonymized data and not linked to your profile, and thus assessed for statistical purposes and internal research.

If you prefer not to provide this information, simply click on "I do not wish to answer." Be assured that neither the decision not to participate nor your answers will have an impact on your application, and your answers will remain anonymous and unidentifiable to you individually. The decision on your application will be independently from your participation and the information you provide.