HR Operations Specialist (all genders) | On-Site | Part-Time 75%

Swiss Timing Ltd; Leipzig; Hybrid; EUR 48,000 - 72,000; Full time

Job summary

Swiss Timing Ltd. is seeking an experienced HR Operations professional to ensure efficient payroll processing, HR administration, and reporting across Switzerland, Germany, and the Czech Republic.

You will partner with managers and employees in a dynamic, international environment within the sports industry, delivering accurate data, compliant processes, and proactive process improvements. Part-time or full-time is possible.

Qualifications

• University or apprenticeship degree in HR, Finance, or business admin.
• Several years in HR Operations, Payroll, or HR Administration.
• Strong analytical, numerical, and data analysis skills.
• Excellent Excel and HR information systems proficiency.

Responsibilities

• Manage payroll-related activities and HR administration with the payroll specialist.
• Maintain personnel records and HR systems, including assignment notices.
• Oversee social insurance and contract management processes.
• Support budgeting, forecasting, and HR controlling activities.
• Prepare and maintain HR reports, dashboards, and KPI analyses.
• Ensure accurate reporting for local management and corporate stakeholders.
• Support workforce planning and HR analytics.
• Maintain and improve HR processes, policies, and data quality.
• Ensure compliance with local labor laws and internal regulations.
• Support HR projects and continuous improvement initiatives.
• Contribute to a positive employee experience across multiple locations.
• Coordinate relocation support and employee recognition (housing, gifts, flowers).

Skills

Analytical thinking

Data-driven decisions

Stakeholder management

Attention to detail

Communication skills

Education

University degree or apprenticeship in HR/Finance/Business Admin

Tools

Microsoft Dynamics

Sage Payroll Module

Excel

HRIS Systems

Job description

The Company

Behind every record, there are years of intensive training and the athlete's desire to produce excellent performances. Behind the result, there is profound know-how and the high precision of Swiss Timings state-of-the-art technology. If you want to participate in the future development of high level sport events ... we are looking for you! Globally active, our company is constantly seeking for employees determined to progress and strive in a highly innovative environment. As a company of the Swatch Group, we are committed to quality of life, health and safety, and the environment. We are eager to hire employees with a sustainable mindset.

Job Description

As a key member of our international HR team, you will be responsible for ensuring efficient and compliant HR operations across multiple countries. You will manage a broad range of HR activities, including payroll coordination, social insurance administration, contract management, budgeting, HR controlling, and reporting. Working closely with managers and employees across Switzerland, Germany, and the Czech Republic, you will act as a trusted partner, ensuring smooth HR processes and providing valuable support through data-driven insights and operational excellence. This role offers a unique opportunity to contribute to an international environment within the sports industry and to support both local and corporate stakeholders through accurate reporting and HR expertise. Part-Time or Full-Time is possible.

Key Responsibilities

• Manage and coordinate payroll-related activities and HR administration, together with the payroll specialist at Swatch Group Germany
• Maintain personnel records and HR systems, including assignment notifications
• Oversee social insurance and contract management processes
• Support budgeting, forecasting, and HR controlling activities
• Prepare and maintain HR reports, dashboards, and KPI analyses
• Ensure accurate and timely reporting for local management and corporate stakeholders
• Support workforce planning and HR analytics activities
• Maintain and continuously improve HR processes, policies, and data quality
• Ensure compliance with local labor laws and internal regulations
• Support HR projects and continuous improvement initiatives
• Contribute to a positive employee experience across multiple locations
• Coordinate relocation support and employee recognition activities (e.g., housing, gifts, and flowers)

Profile

You are a service- and detail-oriented HR professional with a passion for people, processes, and data. You enjoy working in an international environment and thrive in a role that combines operational excellence with analytical thinking. With a proactive and hands-on mindset, you build trusted relationships with stakeholders at all levels and consistently strive for accuracy, quality, and continuous improvement.

Professional Requirements

• University or apprenticeship degree or equivalent qualification in Human Resources, Finance, Business Administration, or a related field
• Several years of experience in HR Operations, Payroll, HR Administration, or a comparable role
• Strong analytical and numerical skills with an affinity for HR controlling, reporting, and data analysis
• Proven experience in preparing and maintaining HR reports, dashboards, KPI analyses, and management reports
• Experience with HR reporting and workforce analytics at both local and corporate/group level
• Good knowledge of ERP systems, preferably Microsoft Dynamics
• Experience with payroll systems, ideally Sage Payroll Module
• Advanced proficiency in Microsoft Excel and HR information systems
• Exceptional attention to detail and a highly accurate, quality-focused approach to work
• Solid understanding of payroll, HR administration, and employee lifecycle processes
• Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously
• Excellent communication and stakeholder management skills Proactive, hands-on, and solution-oriented mindset

Languages

• Fluent German and English (written and spoken) are mandatory
• French language skills are considered a strong asset