HR Administrative Support

ATG Europe; Darmstadt; On-site; EUR 20,000 - 33,000; Part time

Job summary

ATG Europe is seeking an HR Admin Support to assist the ESA HR Support Services Division in Darmstadt, Germany. The role covers time management, contract drafting, protocol ID applications, appointment scheduling, and newcomer setup in the system.

The position is initially a 6-week engagement with potential extension. The successful candidate will be employed by ATG Europe and may undergo external security screening. English proficiency and EU work eligibility are required.

Qualifications

• Completed secondary education and professional training in administrative and/or secretarial support.
• At least 5 years of relevant experience.
• Highly proficient with Microsoft Office suite and electronic mailing.
• Knowledge of ESA working environment is a plus.
• Eligible to live and work in the EU.
• Proficiency in English, both written and spoken.
• Knowledge of another ESA language is an asset.

Responsibilities

• Time management: registering sick leaves, holiday requests, etc.
• Drafting contracts.
• Drafting protocol ID applications.
• Managing medical appointments.
• Set-up newcomer profile in the system.
• Ad-hoc requests.

Skills

Time management

Microsoft Office

Education

Completed secondary education and professional training in administrative and/or secretarial support

Job description

We are looking for an HR Admin Support to complete our consultants Workforce Management Service to support the HR Support Services Division of the European Space Agency (ESA) at their location in Darmstadt, Germany.

The HR Support Services Division is an important business enabler and interface with ESA staff and management at all sites. They work according to a fully harmonized, “One ESA” service delivery model with a strong, people-centered local presence in six countries. Together the team will not only excel in the handling of the daily tasks, but they will drive further evolution by seeking effectiveness, efficiency and digitalization.

Please note that this position is initially intended to last for 6 weeks, with the possibility of an extension based on business needs. Further details will be discussed during the interview process.

Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries). Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at the interview stage).

ATG is dedicated to diversity and inclusion and is an equal opportunity employer. Regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, handicap, or any other reason protected by relevant state or municipal legislation, we are pleased to consider all eligible candidates for employment.

The successful candidate will be tasked with, but not limited to:

• Time management: registering sick leaves, holiday requests, etc.;

• Drafting contracts;

• Drafting protocol ID applications;

• Managing medical appointments;

• Set-up newcomer profile in the system;

• Ad-hoc requests.

Please ensure that your CV clearly explains how you meet the mandatory requirements.

• Completed secondary education and professional training in administrative and/or secretarial support;

• At least 5 years of relevant experience;

• Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing;

• Familiarity with ESA working environment in a similar position is a distinct advantage;

• Candidates must be eligible to live and work in the EU;

• Proficiency in English, both written and spoken;

• Knowledge of another official ESA language is an asset.

• Due date: 2026-10-19