Finance & HR Co-ordinator

PFM Footfall intelligence; Berlin; On-site; EUR 30,000 - 40,000; Full time

Job summary

PFM Intelligence Group is seeking a Finance & HR Coordinator to support the day-to-day administration of our Berlin office. This role reports to the Managing Director in Berlin and combines office coordination, finance administration and HR support to ensure smooth daily operations.

You will collaborate with the Berlin team and regularly coordinate with Group Finance and HR functions to maintain accurate local processes, documentation and reporting.

Qualifications

• Experience in office administration, coordination, HR administration or finance administration.
• Strong organisational skills and attention to detail.
• Fluent/Native German and good working English.
• Familiarity with invoicing, payroll or VAT administration.

Responsibilities

• Acting as the main administrative support for the Berlin office.
• Coordinating day-to-day office operations and ensuring the office runs smoothly.
• Managing office supplies, equipment and supplier relationships.
• Supporting onboarding and payroll-related processes.

Skills

Office coordination

Organisation

Communication

Attention to detail

Discretion

Tools

ERP systems

Finance software

Job description

PFM Intelligence Group is a global data and analytics company specialising in people counting, visitor insights and location intelligence. Our technology and analytics help organisations understand how people interact with physical spaces, enabling better decision‑making across retail, airports, transport hubs and public environments. With offices across Europe and a growing international client base, PFM combines advanced sensor technology, data engineering and analytics expertise to deliver reliable, actionable insights to our customers. We are a collaborative, international organisation where people take ownership of their work and contribute to delivering high‑quality solutions for our clients.

About the role

We are looking for a Finance & HR Coordinator to support the day‑to‑day administration of our Berlin office.

This role reports to the Managing Director in Berlin and acts as the central administrative support for the local office. The position combines office coordination, finance administration and HR support, ensuring the smooth running of daily operations.

You will work closely with the Berlin team while coordinating regularly with Group Finance and HR functions to ensure that local processes, documentation and reporting are handled accurately.

The role is well suited to someone who enjoys organising, coordinating and supporting a busy office environment, and who takes pride in ensuring that administrative processes run smoothly.

What you'll do

Office Coordination

• Acting as the main administrative support for the Berlin office
• Coordinating day‑to‑day office operations and ensuring the office runs smoothly
• Managing office supplies, equipment and supplier relationships
• Supporting meeting logistics, office access and new starter setup
• Assisting with local employee engagement activities and office organisation

Finance Administration

• Raising customer invoices accurately and on time
• Supporting accounts receivable follow‑ups where required
• Processing employee expenses in line with company policies
• Preparing documentation to support monthly VAT submissions
• Coordinating with the Group Finance team on routine finance administration

HR Administration

• Maintaining employee records, contracts and HR documentation
• Supporting onboarding and offboarding processes
• Coordinating payroll inputs with external payroll providers
• Tracking absences, contractual updates and personnel data
• Supporting administration of travel, training and benefit systems

Who we’re looking for

• Experience in an office administration, coordination, HR administration or finance administration role
• Strong organisational skills and attention to detail
• A reliable and structured approach to managing administrative tasks
• Confidence communicating with colleagues, suppliers and external partners
• Fluent/ Native German and good working English
• Professional discretion when handling sensitive information
• Comfort working with systems, documentation and routine processes
• Experience working in an international company environment
• Familiarity with invoicing, payroll or VAT administration
• Experience using finance, HR or ERP systems

What we offer

• A varied role supporting the day‑to‑day operations of our Berlin office
• The opportunity to work closely with the Managing Director and international colleagues across PFM
• Exposure to finance, HR and office administration processes within a global organisation
• A collaborative and supportive working environment
• The opportunity to contribute to the smooth running of a growing international business
• Competitive salary of approximately €30,000-€40,000 per year, depending on experience
• Exposure to finance, HR and office operations, contributing to the smooth running of the organisation while building valuable experience across multiple business functions