Finance Administration Manager

LostInBerlin; Berlin; Hybrid; EUR 42.000 - 62.000; Teilzeit

Zusammenfassung

coculture e.V. seeks a part-time Finance and Administrative Manager to support financial work and the Little Syria project in Berlin. You will oversee financial management, eligibility checks, documentation, and donor compliance while coordinating with the payroll office and tax adviser.

The role requires NGO financial experience, strong Excel skills, and fluency in English with working German. This Berlin-based position sits within coculture’s strategic management structure and entails

Qualifikationen

• Proven experience in NGO or donor-funded financial management.
• Proven experience in financial administration, accounting, or financial management.
• Experience in an NGO, nonprofit organisation or donor-funded project.
• Strong understanding of budget control, cost eligibility, supporting documentation, and audit requirements.
• Practical experience with DATEV Unternehmen online.
• Strong Excel and financial-tracking skills.
• Excellent attention to detail and strong organisational ability.
• Very good written and spoken English.
• Working proficiency in German is sufficient to handle financial documents and communicate with the payroll office and tax adviser.
• Legal authorisation to work in Germany.

Aufgaben

• Manage the project’s financial administration on the coculture side.
• Manage the financial administration of the Little Syria project on behalf of coculture.
• Review expenditure for eligibility, documentation, budget compliance, and donor compliance.
• Review financial reports and supporting documents submitted by the local implementation partner.
• Maintain complete, organized, and audit-ready financial records.
• Monitor expenditure, commitments, cash flow, and remaining project balances.
• Prepare payment documentation and support payment reconciliation in accordance with coculture’s internal controls and four-eyes principle.
• Support the preparation of interim and final financial reports.
• Maintain bookkeeping records through DATEV Unternehmenonline in coordination with coculture’s tax adviser.
• Coordinate with the payroll office and tax adviser regarding payroll documents, accounting records, and financial deadlines.
• Support financial follow-up relating to transfers made to the local partner.
• Respond to audit, verification, and donor-clarification requests.
• Support organizational administration related to contracts, payroll documentation, personnel records, financial filing, insurance records, and statutory deadlines.

Kenntnisse

Attention to detail

Organisational abilities

English proficiency

German language proficiency

Tools

DATEV Unternehmen online

Excel

Jobbeschreibung

coculture e.V. is seeking a part-time Finance and Administrative Managerto support the implementation of its financial work and the Little Syriaproject. The role is responsible for financial management, allowability andeligibility checks, financial documentation, budget follow-up, and support inpreparing interim and final financial reports in line with donor requirements.This is a Berlin-based position within the project’s strategic managementstructure.

Key Responsibilities

• Manage the project’s financial administration on the coculture side, which indlude:
• Manage the financial administration of the Little Syriaproject on behalf of coculture.
• Review expenditure for eligibility, documentation, budgetcompliance, and donor compliance.
• Review financial reports and supporting documents submittedby the local implementation partner.
• Maintain complete, organized, and audit-ready financialrecords.
• Monitor expenditure, commitments, cash flow, and remainingproject balances.
• Prepare payment documentation and support paymentreconciliation in accordance with coculture’s internal controls and four-eyesprinciple.
• Support the preparation of interim and final financialreports.
• Maintain bookkeeping records through DATEV Unternehmenonline in coordination with coculture’s tax adviser.
• Coordinate with the payroll office and tax adviser regardingpayroll documents, accounting records, and financial deadlines.
• Support financial follow-up relating to transfers made tothe local partner.
• Respond to audit, verification, and donor-clarificationrequests.
• Support organizational administration related to contracts,payroll documentation, personnel records, financial filing, insurance records,and statutory deadlines.

Required Qualifications

• Proven experience in NGO or donor-funded financial management
• Proven experience in financial administration, accounting, or financialmanagement.
• Experience in an NGO, nonprofit organisation or donor-funded project.
• Strong understanding of budget control, cost eligibility, supportingdocumentation, and audit requirements.
• Practical experience with DATEV Unternehmen online.
• Strong Excel and financial-tracking skills.
• Excellent attention to detail and strong organisational ability.
• Very good written and spoken English.
• Working proficiency in German is sufficient to handle financial documentsand communicate with the payroll office and tax adviser.
• Legal authorisation to work in Germany.

Preferred Qualifications

• Experience with GIZ, EU, UN, or foundation-funded projects.
• Experience reviewing partner financial reports and supporting documents.
• Familiarity with German nonprofit associations, e.V. accounting, orGemeinnützigkeit.

Field of work Manager|IT and informatics|Finances and insurance|Music, dance, acting|Distribution and sales|Marketing and communication|Media|Tourism and leisure|Arts and crafts, restoration Remaining term 30 days

Field of work Manager|IT and informatics|Finances and insurance|Music, dance, acting|Distribution and sales|Marketing and communication|Media|Tourism and leisure|Arts and crafts, restoration Remaining term 30 days 2026-08-20 2026-09-19 https://talent.berlin/en/jobs/search-results/job-offer/job/ext/finance-administration-manager-6144867 Berlin Germany

This job offer was kindly made available by our cooperation partner CreativeCityBerlin.