Executive Assistant to CEO (all genders)

Vaeridion GmbH; München; Vor Ort; EUR 55.000 - 75.000; Vollzeit

Benefits dieser Stelle

Subsidized lunch

Virtual stock options

Pension scheme

Offices in Munich and Delft

Flexible scheduling with occasional Wf

Zusammenfassung

Vaeridion GmbH is seeking an Executive Assistant to support the CEO with calendar management, meeting coordination, travel logistics, and confidential information handling. The role requires fluency in English and German, discretion, and a proactive mindset to operate in a dynamic startup environment.

You will act as the organizational backbone of the CEO office, coordinating internal and external stakeholders, and ensuring efficient use of the CEO’s time while enabling strategic focus.

Qualifikationen

• Proven experience as an Executive Assistant or in a comparable high-responsibility support role.
• Outstanding organizational and time-management skills with attention to detail.
• Excellent communication skills in English and German.
• Proficient with modern productivity tools and software.

Aufgaben

• Independently manage and coordinate the CEO’s calendar, appointments, meetings, and business trips.
• Serve as the primary contact for internal and external stakeholders, ensuring clear and professional communication in both German and English.
• Prepare meeting materials, take minutes, and ensure timely follow-up on action items.
• Handle confidential information and documents with absolute discretion and maintain structured records.
• Organize travel itineraries, company events, and logistics, including occasional driving or transport support for the CEO.
• Proactively anticipate needs to enable the CEO to focus on strategic priorities.
• Oversee smooth daily operations within the CEO Office with exceptional attention to detail and structure.

Kenntnisse

Calendar management

Meeting coordination

Stakeholder communication

Confidentiality

Travel logistics

Driver's license

Bilingual German/English

Tech-savvy (MS Office, Slack)

Tools

MS Office

Slack

Jobbeschreibung

Your Mission:

At VÆRIDION, we are pioneering the future of sustainable regional aviation. As we continue to grow, we are looking for an exceptionally organized, proactive, and reliable Executive Assistant (all genders) to support our CEO in all day-to-day matters, from scheduling and coordination to hands-on logistical support. You will be the organizational backbone of the CEO office. You will manage complex calendars, coordinate high-level meetings, and ensure the CEO’s time is used efficiently.

Your Day-to-Day:

• Independently manage and coordinate the CEO’s calendar, appointments, meetings, and business trips.

• Serve as the primary contact for internal and external stakeholders, ensuring clear and professional communication in both German and English.

• Prepare meeting materials, take minutes, and ensure timely follow-up on action items.

• Handle confidential information and documents with absolute discretion and maintain structured records.

• Organize travel itineraries, company events, and logistics, including occasional driving or transport support for the CEO.

• Proactively anticipate needs, solve challenges before they arise, and enable the CEO to focus on strategic priorities.

• Oversee smooth daily operations within the CEO Office with exceptional attention to detail and structure.

Your Profile:

• Proven experience as an Executive Assistant or in a comparable high-responsibility support role.

• Outstanding organizational and time-management skills and clear attention to detail.

• Excellent communication skills in English and German.

• Tech-savvy, with experience using modern productivity tools (MS Office, Slack, etc.).

• Professional presence, discretion, and reliability.

• Valid driver’s license and willingness to drive or accompany the CEO as needed.

• Hands-on mindset, flexibility, and enthusiasm for working in a dynamic startup environment.

We recognize that women and other under-represented groups are often overlooked in our industry. If you're excited about this role but don't meet every listed qualification, we still encourage you to apply. Talent and potential can't always be captured in a checklist.

Why us?

• Be part of an ambitious team determined to shape the future of aviation.

• We are an in-office company, but we value flexibility and trust employees to manage their schedules responsibly. This may include occasional remote work or adjusting hours to accommodate personal commitments.

• Subsidized EGYM Wellpass membership: your (mental) health is important for us.

• Enjoy a subsidized lunch with a 5€ company contribution per meal on office days.

• Become a part of our success with virtual stock options.

• Choose the option that suits your needs: either a free charging station for your electric car or a public transport job ticket as part of the Deutschlandticket.

• Lease a high-quality bicycle or e-bike through our JobRad program and benefit from tax advantages. Whether for your daily commute or personal use, enjoy more mobility and sustainability.

• Pension scheme to support your long-term financial security.

• Work in one of our offices in Munich or Delft. Enjoy the modern Balan Campus in Munich or work inside the aerospace ecosystem at TU Delft.

• Boost your professional as well as personal growth executing your own ideas and independent projects.

• Join our internal social events and retreats (e.g. cooking, game nights, sports

VÆRIDION was founded in 2021 to transform regional air travel with the Microliner, a 100% electric commercial aircraft. By delivering the most energy-efficient aircraft, we are building the future where clean, safe, and affordable electric aviation seamlessly connects people and businesses. We're bringing together the brightest minds in aerospace, automotive engineering, and business to disrupt the aviation industry.