Executive Assistant (d/f/m)

vivenu GmbH; Düsseldorf; Vor Ort; EUR 50.000 - 75.000; Vollzeit

Zusammenfassung

A fast-growing tech company in event ticketing is seeking an Executive Assistant in Düsseldorf. The role includes supporting C-level executives, driving operational excellence, and managing complex calendars across time zones. The ideal candidate has 2–7 years of experience, mastery of calendar management, and excellent communication skills. Join us to help redefine live entertainment technology while collaborating with a diverse team dedicated to innovation and growth.

Qualifikationen

• 2–7 years of experience supporting C-level executives.
• Mastery of complex, executive-level calendar management.
• Proven ability to thrive in a high-pressure environment.
• Strong judgment and exceptional attention to detail.

Aufgaben

• Drive operational excellence as the right hand to the CEO.
• Own and optimize complex calendars and travel itineraries.
• Prepare agendas and capture clear meeting notes.
• Serve as a trusted contact between leadership and stakeholders.
• Coordinate visits from guests, investors, and partners.

Kenntnisse

Fluency in English

Excellent verbal and written communication

Professionalism and discretion

Problem-solving skills

Ability to manage multiple projects

Jobbeschreibung

Redefine the future of live entertainment tech

Welcome to vivenu, the global leader in event ticketing tech and one of the world’s fastest-growing live entertainment tech firms. We are transforming event ticketing for global leaders like the Grammys, the Golden Globes, Stanford University and the Hockenheimring turning what was once a simple transaction into a strategic business advantage. Backed by over $65 million in funding, our platform empowers event organizers to own their brand experience, unlock deep data insights, and seamlessly integrate ticketing into their digital infrastructure.

With six offices worldwide and growing, we deliver a customizable, intuitive solution and industry-leading support that simplify even the most complex ticketing challenges –helping organizers deliver exceptional experiences and drive real growth.

Join us and build the future of live entertainment.

As Executive Assistant (d/f/m) your responsibilities will include:

• driving operational excellence as the right hand to the CEO and senior leadership
• owning and optimizing complex calendars, travel itineraries, and meeting logistics across time zones while anticipating needs and minimizing friction
• preparing agendas, capturing clear and actionable meeting notes, and ensuring timely follow-up to keep momentum on key initiatives
• serving as a trusted point of contact between the leadership team and internal stakeholders, partners, and external contacts
• greeting, hosting, and coordinating visits from top guests, investors, interview candidates, and strategic partners with professionalism and warmth
• organizing on-site meetings, team events, and leadership offsites, from planning to flawless execution
• handling highly sensitive information with integrity, sound judgment, and a commitment to confidentiality

What you will need to succeed in this role:

• 2–7 years of experience supporting C-level executives, ideally in a fast-paced tech or startup environment
• mastery of complex, executive-level calendar management, including balancing competing priorities, blocking out focus time, and managing multi-timezone scheduling
• proven ability to thrive and remain composed in a high-pressure, rapidly changing environment, prioritizing quickly and managing multiple projects simultaneously
• excellent verbal and written communication skills, with a professional and warm demeanor, being a natural host and problem-solver
• professionalism, being discreet, proactive, and highly reliable, with strong judgment and exceptional attention to detail
• Fluency in English (spoken and written); German is a plus.

Why join vivenu?

Live Entertainment Tech

Play a mission-critical role for global brands, redefining fan experiences from festivals to major sports events. Here, you’re part of the business of fun — powered by cutting-edge technology that brings moments to life for millions.

Sustainable Growth

We scale sustainably on a profitable, VC-backed foundation with true product-market fit. This means continuous investment in our people, products, and long-term vision.

Top-tier Team

Collaborate with over 160 dedicated professionals, including leaders from Google, Slack, and Salesforce. Together, we’re shaping the future of live entertainment technology, one decision at a time.

Global DNA

We’re a diverse, merit-driven team spread across six global offices. Talent and impact are what matter here — not hierarchy or background.

Fast Growing, in All Aspects

Sifted consistently ranks us among the fastest-growing scale-ups in Europe. We’re driven by daily learning, shared wins, and collective growth.

Next-Gen Leaders & Insights

Work alongside some of tech’s brightest minds — from Forbes 30 Under 30 founders to Executive of the Year award winners. At vivenu, you’ll help set the standard for the ticketing industry’s future.

vivenu Inclusion Statement

At vivenu, we believe our people define our success – and that we win with bold, diverse minds. The strongest teams are built on different perspectives, experiences, and voices. We’re committed to creating a workplace where everyone feels empowered to contribute, grow, and thrive to shape the future of live entertainment globally.

Check out our mission statement and corporate values here.