Executive Assistant

SprintlyWorks; Deutschland; Remote; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

SprintlyWorks is seeking an Executive Assistant to support the COO in a fast-growing Nordic consulting firm. You will handle critical finance and admin tasks, including invoicing, payroll coordination, contracts, vendor relations, and leadership support across multiple time zones.

Ideal candidates have 2 years in EA/ops/finance administration, strong Excel capabilities, and excellent written English. This role is remote with broad exposure to European operations and a direct reporting line to

Qualifikationen

• 2 years in an executive assistant, operations, or finance administration role.
• Solid grasp of bookkeeping fundamentals — invoices, purchase orders, reconciliation, payment terms.
• Excellent written English and confident direct communication with clients, vendors, and consultants.
• Proven discretion with confidential financial and personal information.
• Organised enough to run 15 recurring monthly processes without reminders.
• Comfortable working independently across time zones with a leader.

Aufgaben

• Finance and accounting operations — Own the day-to-day money admin: invoicing, payment tracking, reconciliations, reimbursements, subscriptions.
• Payroll coordination — Run the monthly payroll cycle across locations with external providers.
• Contracts and client administration — Prepare contracts and manage review and signature process.
• People and office administration — Manage travel, equipment, visas, filings, tool access, asset records.
• Project work — Handle one-off corporate matters and coordinate with external advisors.

Kenntnisse

Excel/Sheets

Discretion

Organisation

English Proficiency

Time-zone independence

Financial administration

Vendor relations

Tools

Netvisor

Wise

PandaDoc

HubSpot

Jobbeschreibung

We're Hiring an Executive Assistant to the COO

Type: Full Time, Consulting Industry

Experience: 2-5 Years

Job Location: Remote

About Us:

SprintlyWorks is a fast-growing Nordic consulting firm, known for delivering high-impact work that helps our clients solve complex business challenges. Our delivery teams work across industries, driving strategic transformations for leading companies.

About the role:

We're hiring an Executive Assistant to work directly with our COO.

This is not a scheduling-and-inbox role. You will sit at the centre of how the company actually runs: invoices, payroll coordination, contracts, vendor relationships, company registrations, and the personal administrative matters of the leadership team.

You will see salary data, bank statements, client contracts, passport and immigration documents, and system passwords.

We are looking for someone who treats confidential information as genuinely confidential, who flags a problem the day they notice it rather than the week after, and who can be handed something once and trusted to see it through.

What you'll be doing

• Finance and accounting operations --- Own the day-to-day money admin: client and supplier invoicing, payment tracking, monthly reconciliation, reimbursements, subscriptions, and the trackers that keep all of it visible.
• Payroll coordination --- Run the monthly payroll cycle across our locations, working with external providers to make sure everyone is paid accurately and on time.
• Contracts and client administration --- Prepare customer contracts, manage them through review and signature, and make sure purchase orders and project details are in place before work starts.
• People and office administration --- Handle the practical side of a distributed team: travel, equipment, visas and immigration paperwork, statutory filings, tool access, and asset records.
• Project work --- Take on one-off corporate matters and coordinating with external advisors and reporting progress.

What we're looking for

Essential:

• 2 years in an executive assistant, operations, or finance administration role
• Solid grasp of bookkeeping fundamentals --- invoices, purchase orders, reconciliation, payment terms
• Genuinely strong Excel/Sheets skills; you build and maintain trackers other people can rely on
• Excellent written English and confident direct communication with clients, vendors, and consultants
• Proven discretion with confidential financial and personal information
• Organised enough to run 15 recurring monthly processes without being reminded about any of them
• Comfortable working independently across time zones with a leader

Nice to have:

• Experience with Netvisor, Wise, PandaDoc, HubSpot, or similar
• Exposure to Nordics / Finnish business administration (YTJ, DVV, Vero) or to international payroll
• Experience supporting recruitment
• English proficiency is a must

How you work:

• You flag problems early, including your own mistakes
• You ask before inventing a new category, process, or exception
• You follow up without being chased, and you close loops
• You are steady when several things are urgent at once

What we offer:

• Direct working relationship with the COO and real visibility into how the business operates
• Genuine breadth of finance, legal, HR, and operations exposure in one role
• Exposure to European Work Environment
• Work with top minds of the Globe