Executive Assistant

Constructor Tech; Bremen; Hybrid; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A global educational technology company in Bremen seeks an Executive Assistant to the Founder. The role involves coordinating administrative tasks, leading a small team, and requires exceptional organizational and communication skills. Ideal candidates should have a service-oriented mindset and experience in managing multiple priorities in a fast-paced environment. The position offers flexibility and opportunities for international travel.

Leistungen

Choice of work equipment

English classes

Flexible schedule

Paid newborn bonus

Patent remuneration

Paid leave

Remote work options

Qualifikationen

• Experience managing teams, preferably with a service-oriented mindset.
• Strong organizational skills and ability to prioritize in a fast-paced environment.
• Exceptional verbal and written communication skills.

Aufgaben

• Coordinate all administrative support tasks for the Executive.
• Lead a team of Executive Assistants and supporting staff.
• Maintain confidentiality and professionalism in all interactions.

Kenntnisse

Attention to detail

Organizational skills

Problem-solving

Communication skills

Flexibility

Jobbeschreibung

Our mission: Constructor's mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency.

With strong expertise in machine intelligence and data science, Constructor's all-in-one platform for education and research addresses today's pressing educational challenges: access inequality, tech clutter, and low engagement of students.

Our headquarters is located in 🇨🇭Switzerland, and we also have legal entities in 🇩🇪Germany, 🇧🇬Bulgaria, 🇷🇸Serbia, and 🇸🇬Singapore.

Please send your resume in English only.

About Constructor Group

Founded in 2019 by tech and education entrepreneur Dr. Serg Bell, Constructor Group is a global institution dedicated to revolutionizing education and driving innovation in Machine Intelligence, Quantum Technology, Intelligent Materials, Hybrid Reality, and Life Engineering. Our ecosystem includes Constructor Knowledge, offering education tools and services worldwide; Constructor, a software company delivering advanced tech solutions; and Constructor Capital, providing early-stage funding for science, technology, and digital transformation projects. Backed by a diverse network of academic partners, business leaders, and Nobel laureates, Constructor Group is redefining education and technology for the future.

Overview

As the Executive Assistant to the Founder of Constructor Group, you'll be in a highly visible role at the center of fast-paced activity, using your superior organizational, project, and time management skills. The role is for Problem Solvers and seeking development and challenge. You will be responsible for the coordination of all administrative support for the Executive and his family, leading a team of 2-3 Executive Assistants and 15+ supporting personas (drivers, housemaids, chefs, etc) as the main interface for all tasks including coordination of meetings and appointments, travel, events and beyond.

The ideal candidate is a seasoned manager, master of logistics planning, has the ability to anticipate needs, incredible attention to detail, and flawless execution of multiple priorities with the ability to delegate across a team of EAs. You must understand what it takes to support an Executive at this level, with the flexibility and eagerness to work on-demand as needed. It is critical that you are able to use discretion and confidentiality when working with sensitive information and senior leaders.

Key Responsibilities & Requirements

• Experience managing teams, building work processes from scratch, ideally with background on the service industry with service-oriented mind set.
• Impeccable attention to detail, strong organizational skills and ability to structure and prioritize work in a fast-paced environment while handling multiple tasks concurrently.
• Service-oriented mindset, responsiveness and ability to switch gears at a moment's notice.
• Ability to proactively anticipate needs without being asked or directed.
• Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail.
• Flexibility to work across multiple time zones, be available on-demand (24x7).
• Ability to maintain strict confidentiality, discretion, and professionalism in all interactions.
• Strong organizational and multitasking abilities to manage multiple requests with competing deadlines.

Travel Requirements

• Ability to relocate to Singapore / Germany (Bremen) / Turkey (Bodrum).
• Valid passport with the ability to travel frequently is required.
• Frequent travels to Singapore, Turkey, Germany, Italy, Switzerland, Serbia, Bulgaria.
• Ability to travel on short notice and on demand for urgent or scheduled tasks and support CEO during business trips.

Additional Qualifications

• Fluency in English (spoken and written); additional languages are an advantage.
• Must pass comprehensive background checks (criminal, psychological, substance use).
• Exceptional communication and interpersonal skills, capable of confidently supporting high-level stakeholders.
• Adapt to rapidly changing priorities and handle high-pressure situations with composure and professionalism.

Compensation & Contract

• Position is perfect for those motivated by great compensation.
• Relocation package included.
• Suited for ambitious professionals committed to excellence in executive support.

What We Offer

• 💻 Choice of work equipment (e.g., laptop, monitor, etc.)
• 🇬🇧 English classes (iTalki – $130 monthly)
• ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET)
• 👶 Newborn bonus (€500 per child)
• 🧠 Patent remuneration
• 🌴 Paid leave
• 🧑💻 Remote work in locations without our offices
• Hybrid work in locations with offices (2 days in-office, 3 days remote):
• 🇧🇬 Sofia: 59 G. M. Dimitrov Blvd., NV Tower, 8th floor, 1700
• 🇷🇸 Belgrade: Makedonska 12, 11000 Belgrade, Serbia

Constructor

fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.