Executive Assistant

Novanta Europe GmbH; Berlin; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

A multinational technology company in Berlin seeks an Executive Assistant to provide high-level administrative support for efficient office operations. You will manage the GM's schedule and act as the first point of contact for stakeholders. The ideal candidate should be bilingual in German and English and have strong organizational and communication skills. Experience in business administration is required.

Qualifikationen

• Experience in business administration or a related field.
• Highly organized and detail-oriented.
• Excellent communication and interpersonal skills.
• Fluency in German and English is a must.
• Proficient in Microsoft Office and other relevant software.
• Ability to prioritize tasks effectively.

Aufgaben

• Support the executive team with managing recurring administrative tasks.
• Coordinate travel arrangements and prepare itineraries.
• Draft and edit correspondence, reports, and presentations.
• Conduct research and prepare briefing materials.
• Attend executive team meetings, take notes, and manage agendas.
• Organize meetings and events, including logistics.
• Manage the calendar.

Kenntnisse

Organizational skills

Communication skills

Interpersonal skills

Task prioritization

Fluent in German

Fluent in English

Ausbildung

Experience in business administration

Tools

Microsoft Office

Jobbeschreibung

Summary

As the Executive Assistant, you will provide high-level administrative support for efficient office operations. You will manage the GM's schedule and act as the first point of contact for stakeholders.

Tasks

Primary Responsibilities

• Support the executive team with managing recurring administrative tasks including travel, expense reporting, event planning, and team meetings.
• Coordinating travel arrangements and preparing itineraries.
• Drafting and editing correspondence, reports, and presentations.
• Conducting research and preparing briefing materials.
• Attending executive team meetings, take notes, identify key points and actions, managing agendas and follow-ups.
• Organizing meetings and events, including logistics and catering.
• Calendar Management.

Requirements

Required Experience, Education, Skills, Training and Competencies

• Have experience in business administration or a related field.
• Be highly organized and detail-oriented.
• Have excellent communication and interpersonal skills.
• German and English language fluency is a must
• Be proficient in Microsoft Office and other relevant software.
• Be able to prioritize tasks effectively while maintaining productivity.

Travel Requirements

• Available for periodic business travel. Approximately 5-10%