Domiciliary / Corporate Secretary Services (H / F)

Randstad; Konz; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading HR services firm is seeking an Associate for Domiciliary / Corporate Secretary Services in Luxembourg City. The ideal candidate should have a legal qualification and over 3 years of relevant experience. Responsibilities include supporting client accounts, managing legal documentation, and organizing meetings. Strong organizational skills and fluency in English are essential for this role.

Qualifikationen

• 3+ years’ experience in a similar function with client exposure.
• Knowledge in Alternative Investment Funds is an advantage.
• Ability to treat all colleagues with respect.

Aufgaben

• Support multiple client accounts with accurate service delivery.
• Organize and supervise legal administration of investment funds.
• Liaise with internal and external parties to address client queries.
• Organize board and shareholder meetings and prepare related documents.
• Prepare essential corporate documents like power of attorneys.
• Support filings with the CSSF and Luxembourg Business Registers.
• Provide guidance to less experienced team members.

Kenntnisse

Ability to work independently and under pressure

Strong organizational skills

Pro-active and client-oriented attitude

Fluent or near-native English

Knowledge of Luxembourg Company Law

Ausbildung

Legal qualification / University degree

Jobbeschreibung

Randstad, the global leader in HR services, is committed to helping you find the job that matches you, a role where you can thrive and fully develop your potential.

Opportunity: Associate, Domiciliary / Corporate Secretary Services

We are recruiting on behalf of one of our clients, a leading global financial institution in the banking sector, for their Domiciliary / Corporate Secretary Services team, located in Luxembourg City.

Our client is recognized for its influence in the global financial system and a culture that empowers its employees to grow and succeed. They are a key player in the industry, often awarded for their inclusive workplace and commitment to innovation.

In this Associate role, you'll make an impact in the following ways:

• Account Relationship Management: You will support multiple moderately complex client accounts. Ensure that all clients are delivered an accurate, timely, and quality service during all aspects of the processes covered by this role.
• Legal Administration: Organize and supervise the day-to-day legal administration of investment funds, securitization vehicles, and other legal entities domiciled with the client.
• Coordination: You will liaise with internal and external parties (e.g., operation teams, relationship managers, legal, client, lawyer, notary, regulator, etc.) to address client queries, including non-routine issues.
• Meetings: You will organize and hold board and shareholder meetings and prepare and follow up on the related documents / minutes / action items.
• Corporate Documentation: You will prepare essential corporate documents: power of attorneys, circular resolutions, etc.
• Filings: You will support filings with the CSSF and Luxembourg Business Registers.
• Guidance: You will provide guidance to less experienced team members, as needed (no direct reports).

Required Profile

To be successful in this role, our client is seeking the following qualifications:

Education / Experience:

• Legal qualification / University degree or equivalent preferred.
• 3+ years’ experience in a similar function, domiciliary / corporate secretary type with client exposure.
• Knowledge of the Luxembourg Company Law is required.
• Knowledge in Alternative Investment Funds is an advantage.

Skills:

• Ability to work independently and under pressure while being perfectly organized and rigorous.
• Able to conduct yourself with integrity and a desire for excellence at all times, with a clear sense of personal responsibility.
• Pro‑active and client‑oriented attitude with the necessary flexibility and a 'hands‑on' approach.
• To treat all colleagues, internal and external, with respect and to proactively create an environment of teamwork.
• Fluent or near‑native English speaker / French basics.

Randstad promotes equal opportunities. We recruit our talent based on their skills, without distinction related to age, sexual orientation, nationality, religious beliefs, gender, or disability.

Ready to take on this new challenge?

Apply now! We look forward to meeting you.